University of Minnesota
Office of Human Resources

Graduate Assistant End of Appointment Letter Checklist

A letter ending a Graduate Assistant position for reasons other than just cause must include each of the following provisions:

  1. University job title and corresponding job code
  2. Specific University of Minnesota college/campus/administrative unit and, if applicable, department/division for this position
  3. Student ID
  4. Kind of appointment (e.g., regular annual, conditional annual, single-semester, or flexible hourly)
  5. Percent time of appointment
  6. Appointment type
  7. Appointment term (length of appointment
  8. Actual end date of the appointment;
  9. Reference ending of appointment is in accordance with the Administrative Policy: Graduate Assistant Employment Policy at
  10. Referral to resources available within and outside the University (e.g., Boynton Health Services, etc.)
  11. Signature of responsible administrator