University of Minnesota
Office of Human Resources

Civil Service Just Cause Termination of Appointment Letter Checklist

A just cause termination letter for a civil service position must include each of the following provisions:

  1. Indicate that University employment is being terminated for just cause, and describe the reasons
  2. Describe progressive discipline history, if applicable
  3. University job title and corresponding job code
  4. Specific University of Minnesota college/campus/administrative unit and, if applicable, department/division for this position
  5. Percent time of appointment
  6. Appointment type
  7. Appointment term
  8. Actual end date of the appointment
  9. Reference termination is in accordance with the University Civil Services Rules at
  10. Referral to Employee Benefits for questions regarding benefit continuation
  11. Signature of responsible administrator

NOTE: Must obtain approval for action from Office of Human Resources.