University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Hiring Service Agreement: Offer & Accept

Phase 1: Post & Recruit | Phase 2: Screen & Select | Phase 3: Offer & Accept

Phase 3 of the Hiring Service Agreement (pdf) is Offer & Accept.

Owner Activity Activity Description and Resources
Hiring Unit 
 
 Extend offer Negotiate terms within established parameters, set tentative start date and prepare offer letter. Present offer contingent upon successful background check, other verifications, required degree completion, and/or pending approvals. Send offer letter and background check instructions to finalist. Collect signed offer acceptance. Suggested Timeline: 1 day

1. Offer letter template library
2. Relocation Assistance Program
3. Prospective employee benefits summary
4. Background checks & verifications
5. Background Verification Request-Cover Sheet for Non-Senior and Other High-Level Leader Positions (doc)
6. Background Verification Request-Cover Sheet for Senior and Other High-Level Leader Positions (doc)
 
Job Center
 
 Check background                       Applicant must provide information. Checks and verifications are completed. Note: Verification of highest degree is required for all Faculty and P&A employees. If checks and verifications are satisfactory, confirm start date. Finalist may not start employment before satisfactory background check is completed. Suggested Timeline: 3 days

1. Background Verification Request-Cover Sheet for Non-Senior and Other High-Level Leader Positions (doc)
2. Background Verification Request-Cover Sheet for Senior and Other High-Level Leader Positions (doc)
3. Background checks & verifications
 
Hiring Unit 
 
 Finalize hire Capture reason for non-selection for all candidates besides finalist(s) and update applicants' statuses in system to ensure accurate EOAA reporting statistics. Communicate with non-selected applicants. Confirm with Job Center that requisition is ready to be closed. Suggested Timeline: 1 day

Job Center
 
Close requisition Notify Job Center to designate position as filled in recruiting system. Suggested Timeline: 1 day

Phase 1: Post & Recruit | Phase 2: Screen & Select | Phase 3: Offer & Accept


 

 

  

Questions About Hiring?

If you have questions about the hiring process, please contact your college or unit HR professional. If you do not know who your contact is, consult our online directory.

Enter the Employment System to create requisitions and review applicants.

Questions, comments, or suggestions on how to improve the Hiring Service Agreement process? Please contact us.