The third meeting of the University Senate and Faculty Senate was convened in Mayo Auditorium, Minneapolis campus, on Thursday, March 6, 2008, at 2:30 p.m., as a joint meeting of the bodies. Coordinate campuses were linked by ITV. Checking or signing the roll as present were 22 academic professional members, 17 civil service members, 119 faculty/faculty-like academic professional members, and 17 student members. Vice Chair Mary Jo Kane presided.

According to the charge to the Senate Consultative Committee, it has the authority "[t]o make editorial changes in University Senate policies and documents (including the constitution, bylaws, and rules) to reflect changes in titles of administrative offices or officers; the changes will be reported to the University Senate for information." The following amendments were approved by the Senate Consultative Committee on January 24, 2008 (language to be deleted is struck out; language to be added is underlined).

Ex officio representation is accorded because of, or by virtue of, a specified office. An ex officio member has rights of full participation except voting privileges unless otherwise indicated. Ex officio administrative members shall be appointed from each of the offices as specified in the following provisions and shall have the authority to designate someone to attend meetings in their place. Committee chairs who serve ex officio on other committees may designate a representative from their committees to attend in their place. The University Senate vice chair may not designate an alternative representative to the Senate Consultative Committee.

- Advisory Committee on Athletics--Director of intercollegiate athletics; Director of Academic Counseling; Director of Athletic Compliance

- All-University Honors--Office of the Senior Vice President for Academic Affairs and Provost; Office of the Vice President for University Relations (three representatives, including one from Alumni Relations and one from the University Development Office); Office of the Chancellor – Duluth; Office of the Chancellor - Crookston

- Disabilities Issues--Office of the Senior Vice President for Academic Affairs and Provost (the University ADA coordinator); Office of the Senior Vice President for System Administration Equity and Diversity (Disability Services Office)

- Equity, Access, and Diversity-- Office of the Senior Vice President for System Administration Equity and Diversity (four representatives, including one from the Office of Equal Opportunity and Affirmative Action, one from the Office for Multicultural and Academic Affairs, one from the Office of for University Women, and one from the Gay, Lesbian, Bisexual, Transgender, Ally Programs Office)

- Finance and Planning--reports to both the University Senate and the Faculty Senate; ex officio members are listed under Faculty Senate committees

- Information Technologies--Office of the Senior Vice President for Academic Affairs and Provost (two representatives, including the chief information officer); Chief Information Officer; University Librarian, Twin Cities Campus; Chair of the Library Committee

- Library--Office of the Senior Vice President for Academic Affairs and Provost; University Librarian, Twin Cities campus; Director of Library Services, Crookston campus; Director of Libraries, Duluth campus; Library Director, Morris campus; Director of the Law Library, Twin Cities Campus; Chair of the Information Technologies Committee

- Senate Consultative--Vice chair of the University Senate (voting); past chair of the Faculty Consultative Committee (voting if not otherwise a voting member); Chair of the Finance and Planning Committee; elected representative from the Duluth faculty eligible to vote in Senate elections

- Social Concerns--Office of the Vice President for Budget and Finance (Asset Management Office of Investments and Banking); Office of the Senior Vice President for Academic Affairs and Provost (Office of Student Affairs); Office of the Senior Vice President for System Administration Equity and Diversity (Office of Equal Employment Opportunity and Affirmative Action)

- Student Academic Integrity--Office of the Senior Vice President for Academic Affairs and Provost (two representatives, including the Academic Integrity Officer Director of the Office for Student Conduct and Academic Integrity)

- Student Behavior--Office of the Senior Vice President for Academic Affairs and Provost (Director, Student Judicial Affairs of the Office for Student Conduct and Academic Integrity)

According to the charge to the Faculty Consultative Committee, it has the authority "[t]o make editorial changes in Faculty Senate policies and documents (including the constitution, bylaws, and rules) to reflect changes in titles of administrative offices or officers; the changes will be reported to the Faculty Senate for information." The following amendments were approved by the Faculty Consultative Committee on January 24, 2008 (language to be deleted is struck out; language to be added is underlined).

Ex officio representation is accorded because of, or by virtue of, a specified office. An ex officio member has rights of full participation except voting privileges unless otherwise indicated. Ex officio administrative members shall be appointed from each of the offices as specified in the following provisions and shall have the authority to designate someone to attend meetings in their place. Committee chairs who serve ex officio on other committees may designate a representative from their committees to attend in their place. The Faculty Senate vice chair may not designate an alternative representative to the Faculty Consultative Committee.

- Academic Freedom and Tenure--Chair of the Faculty Affairs Committee; Office of the Senior Vice President for Academic Affairs and Provost; Office of the Vice President for Human Resources; Chair of the Judicial Committee

- Educational Policy--Office of the Senior Vice President for Academic Affairs and Provost (Vice Provost and Dean for Undergraduate Education); Dean of the Graduate School

- Faculty Academic Oversight Committee for Intercollegiate Athletics--Director of Academic Counseling; Director of Athletic Compliance

- Faculty Affairs--Office of the Senior Vice President for Academic Affairs and Provost; representative of the University of Minnesota Retirees Association; Office of the Vice President for Human Resources (two representatives, including one from Employee Benefits); Chair of the Academic Freedom and Tenure Committee

- Faculty Consultative--Vice chair of the Faculty Senate (voting), past chair, Faculty Consultative Committee (voting, if not otherwise a voting member); Chairs of the Academic Health Center Faculty Consultative Committee, Educational Policy, Faculty Affairs, Finance and Planning, and Research Committees; elected representative from the Duluth faculty eligible to vote in Senate elections; Faculty Legislative Liaison(s)

- Finance and Planning--Office of the Senior Vice President for Academic Affairs and Provost (two representatives); Office of the Vice President for Budget and Finance (two representatives, including one from the Controller's Organization Office); Office of the Vice President for University Services; Chair of the Academic Health Center Finance and Planning Subcommittee

- Research--Office of the Senior Vice President for Academic Affairs and Provost (two representatives, including the Director of the Agricultural Experiment Stations); Office of the Vice President for Budget and Finance; Office of the Senior Vice President for Health Sciences; Vice President for Research (two representatives, including the Associate Vice President for Regulatory Affairs); University Librarian; Director of Institutional Compliance; Assistant Vice President for Regulatory Affairs

According to the charge to the Faculty Consultative Committee, it has the authority "[t]o act on behalf of the Faculty Senate when a decision is required prior to the next scheduled meeting of the Faculty Senate and when a decision is required when it would not be possible to convene a special meeting of the Faculty Senate in a timely fashion; such actions will be reported to the Faculty Senate at its next meeting and the Faculty Senate may then overrule the Faculty Consultative Committee." The following amendment was approved by the Faculty Consultative Committee on January 24, 2008 (language to be deleted is struck out).

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The ex officio members of the Faculty Consultative Committee are:
--The vice chair of the Faculty Senate (ex officio voting).
--The chairs of the Academic Health Center Faculty Consultative, Educational Policy, Faculty Affairs, Finance and Planning, and Research Committees (ex officio nonvoting).
--The past chair of the Faculty Consultative Committee for the year following his or her service as chair, irrespective of the term to which that individual was originally elected (ex officio non-voting).
-- One representative of the faculty on the Duluth campus eligible to vote in Senate elections (ex officio non-voting). This representative shall be elected in accord with procedures established by the eligible Duluth faculty. The ex officio Duluth representative may send an alternate to Faculty Consultative Committee meetings.
--The faculty legislative liaison(s) (ex officio non-voting).

When the Senate constitution and bylaws were revised a few years ago to extend representation to the P&A and Civil Service staff, and to review and update all committee charges, there ended up being an inadvertent conflict between the Faculty Senate bylaws and the Faculty Senate rules. The bylaws provide that the past FCC chair is an ex-officio non-voting member of FCC. The rules provide that the past chair is an ex-officio voting member of FCC. Those who were involved in the discussions and drafting recall that the clear intent was that the past chair would be ex-officio voting (which intent was embodied in the rules). The current members of FCC voted unanimously to recommend to the Faculty Senate a change in the bylaws to eliminate the conflict with the rules and to carry out the intent of the original bylaws revisions. (The past FCC chair is a voting member of the Senate Consultative Committee, or SCC; there is no conflict in any provisions on that score.)

In practice, the FCC past chair has been counted as a voting member since the constitution and bylaw were revised. The conflict between the bylaws and rules was only recently discovered by accident. FCC voted to act on behalf of the Faculty Senate to adopt this change, simply to continue its own long-standing practice, but wishes the Faculty Senate to know, as is usual when FCC acts between meetings on behalf of the Faculty Senate, that its actions can be reversed by vote of the Faculty Senate.

According to the charge to the Senate Consultative Committee, it has the authority "[t]o act on behalf of the University Senate when a decision is required prior to the next scheduled meeting of the University Senate and when a decision is required when it would not be possible to convene a special meeting of the University Senate in a timely fashion; such actions will be reported to the University Senate at its next meeting and the University Senate may then overrule the Senate Consultative Committee." The following amendment was approved by the Senate Consultative Committee on January 24, 2008 (language to be deleted is struck out; language to be added is underlined).

The Advisory Committee on Athletics provides consultation and advice to the President, the senior administrator responsible for athletics, and the dDepartment of iIntercollegiate aAthletics on policies and other major decisions. All policies formulated by the Advisory Committee on Athletics will be reported to the Twin Cities members of the Senate Consultative Committee for action and to the Twin Cities Delegation University Senate for information after the Twin Cities members of the Senate Consultative Committee has have acted. The Twin Cities Delegation University Senate has the authority to reverse or modify a decision by the Twin Cities members of the Senate Consultative Committee.

The Advisory Committee on Athletics shall consist of the following voting members:

(1) a Chair, who must be a tenured Twin Cities faculty member, who holds no administrative appointment higher than department chair or head, appointed by the President after consultation with the Faculty Committee on Committees, for a term of one year;

(2) four (4) Twin Cities members of the faculty or academic staff (at least two of whom shall be members of the tenured faculty), appointed by the President after consultation with the faculty members of the Faculty Committee on Committees, for terms of three (3) years;

(3) the Faculty Representatives to the NCAA;

(4) the chair of the Faculty Academic Oversight Committee on Intercollegiate Athletics, or a member designated by that committee;

(5) a Twin Cities dean, appointed by the President after consultation with the Twin Cities' deans, for a term of three (3) years, or another member of the tenured faculty;

(6) four (4) Twin Cities students, two of whom will be appointed by the President after consultation with the Student Committee on Committees, for terms of one year, and two of whom will be selected by the representatives of students in the intercollegiate athletic program for terms of one year;

(7) two graduates of the University, appointed by the President after appropriate consultation for terms of three (3) years;

(8) one University Twin Cities civil service employee, appointed by the Civil Service Committee for a term of three (3) years.

The appointments are subject to approval by the Twin Cities Delegation. No one, other than the faculty representatives, may serve more than six (6) consecutive years on this committee.

The Director of Athletics, the director of academic counseling and the director of compliance shall serve as non-voting ex officio members.

The Advisory Committee on Athletics will advise and consult with the President, the responsible senior administrators, and the Director of Athletics on policies and major decisions relating to intercollegiate athletics at the University. Regents' policy delegates immediate administration of the athletics departments to the President, the central administration, and the Director of Athletics; this committee has no direct role in the day-to-day management of the department. These by-laws delegate responsibility for academic and compliance issues to the Faculty Oversight Committee; this committee has no involvement in those issues.

The committee has the following responsibilities:

(A) The committee will advise the Director of Athletics regarding policies and major decisions relating to their programs and operations, except for matters within the authority of the Faculty Academic Oversight Committee on Intercollegiate Athletics.

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(G) The committee (or its representative) will participate in searches for the Director of Athletics and for major coaching appointments and for directors of academic counseling and compliance and will participate in any periodic comprehensive performance reviews of those positions.

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(J) The committee will perform such other functions as the Twin Cities Delegation may assign.

The committee reports to the Twin Cities members of the Faculty Consultative Committee at least once each semester, this report may be in writing or presented in person by the Chair and a suitable delegation.

At least once a year, the voting members of the Committee will meet privately with the President to give their candid evaluation of the management of the departments. The voting members of the committee may also request a private meeting with the President and/or with the Twin Cities member of the Faculty Consultative Committee to discuss any matters of concern to them. The ex officio members shall not attend such meetings, unless requested to do so by vote of the committee.

According to the charge to the Faculty Consultative Committee, it has the authority "[t]o act on behalf of the Faculty Senate when a decision is required prior to the next scheduled meeting of the Faculty Senate and when a decision is required when it would not be possible to convene a special meeting of the Faculty Senate in a timely fashion; such actions will be reported to the Faculty Senate at its next meeting and the Faculty Senate may then overrule the Faculty Consultative Committee." The following amendment was approved by the Faculty Consultative Committee on January 24, 2008 (language to be deleted is struck out; language to be added is underlined).

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(C) With the assistance of the office of the Provost, the committee will conduct regular reviews of the grade average and progress of each student. It will also regularly evaluate the performance of each team in achieving the academic goals of student participants, and will advise the Director of Athletics concerning the performance of coaches in support of these goals. It will also advise the senior administrator responsible for athletics, the Provost, the President, and the Twin Cities members of the Faculty Consultative Committee regarding the support for academic achievement shown by each of the teams and departments.

(D) The committee may establish scheduling standards limiting the days in any term that a student may be absent to participate in athletic events. It will review every schedule for conformity to these standards. In unusual cases, the committee may grant exceptions to that rule. All violations of these rules and all exceptions granted to them shall be reported immediately to the senior administrator, the Provost, the President, and the Twin Cities members of the Faculty Consultative Committee.

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(F) The committee will receive a report from the Director of Compliance at least once each semester regarding significant compliance concerns coming to the attention of that office. It will also refer any compliance matters that come to its attention to the Director of Compliance. It will report any concerns about compliance issues to the relevant athletic director, the senior administrator supervising compliance, the President, and the Twin Cities members of the Faculty Consultative Committee. It will advise the Director of Compliance regarding matters within the authority of that office.

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(J) The committee will perform such other functions as the Twin Cities Faculty Delegation may assign.

In evaluating individual or team records, the committee may act as a whole or by subcommittee.

Because the committee primarily considers matters that are private or personal data under the laws governing data privacy, its meetings are closed unless it otherwise directs.

The committee reports to the Twin Cities members of the Faculty Consultative Committee at least once each semester; this report may be in writing or in person by the Chair and an appropriate delegation.

At least once a year, the voting members of the Committee will meet privately with the President to give their candid evaluation of the performance of the departments and teams in achieving academic performance and rules compliance. The voting members of the committee may also at any time request a private meeting with the President and/or with the Twin Cities members of the Faculty Consultative Committee to discuss any matters of concern to them. The ex officio members shall not attend such meetings, unless requested to do so by vote of the committee.

The Senate Office will provide staff assistance for the committee. The Provost will, in consultation with the Committee, provide adequate staff assistance drawn from the office of the Registrar, the advising offices of colleges, and other administrative offices and assist in the preparation, presentation and evaluation of student records. The athletics department and academic counseling and compliance offices will provide information requested by the committee.

No appointed member of the committee may accept any tickets, team travel, or other benefit or favor from the athletics departments except as specifically authorized by the President and the Twin Cities members of the Faculty Consultative Committee.

The committee deals with eligibility and compliance issues established by the University and by the NCAA and external organizations. It does not review the decisions of coaches imposing sanctions on athletes for violating team rules.

1. FACULTY ATHLETICS REPRESENTATIVES

The Faculty Athletics Representatives will serve as the University's delegates to NCAA, Big 10, WCHA and other external organizations. The representatives also will perform certain functions prescribed in the rules of those organizations, in these by-laws, and as delegated by the President or the Twin Cities Delegation of the Faculty Senate. The authority of the representatives does not displace any of the authority granted to the two committees above. The Faculty Athletic Representatives are appointed by the President in consultation with the Twin Cities members of the Faculty Consultative Committee. Before making an appointment the President will give an opportunity for interested faculty members to apply. The President will also solicit nominations from the Faculty Academic Oversight Committee and the Advisory Committee on Athletics.

A faculty athletics representative must be a member of the regular faculty who holds permanent tenure, and may not hold an administrative office higher than that of a department head or chair. The faculty athletics representatives will serve at the pleasure of the President for a three (3) year term. Normally, individuals will not serve more than six (6) consecutive years in this office, but the President may, with approval of the Twin Cities members of the Faculty Consultative Committee, reappoint an individual as faculty athletics representative for additional terms of up to three years. So long as the University has two faculty athletics representatives from the Twin Cities campus, every effort should be made to ensure that their terms are staggered.

The President, in consultation with the Twin Cities members of the Faculty Consultative Committee, after receiving the view of the Faculty Academic Oversight Committee and the Advisory Committee on Athletics, will determine the position the University will take regarding proposed changes in NCAA and other external rules. The faculty representatives will faithfully represent this position.

The Faculty Academic Oversight Committee has primary responsibility for all eligibility and compliance issues. If the rules of any external organization require a faculty representative to make a decision or recommendation on any matter relating to eligibility or compliance, the representative will first refer the matter to the Faculty Academic Oversight Committee and will faithfully carry out its recommendation.

The faculty athletics representatives will report to the Twin Cities Faculty Delegation annually in writing. They report to the Twin Cities members of the Faculty Consultative Committee orally and in writing at least once each semester.

2. COORDINATION OF OVERSIGHT

The Chairs of the Faculty Academic Oversight Committee and the Advisory Committee on Athletics and the faculty representative(s) will meet periodically with the President, the Provost, the senior administrator responsible for athletics, and the Chair of the Faculty Consultative Committee to coordinate their activities.

Resolution on Fair Trade Coffee

Whereas, coffee is the second-largest legally traded commodity in the world market only behind oil; and

Whereas, coffee is generally produced in developing countries where workers and farmers suffer from exploitative conditions as well as a lack of access to market information; and

Whereas, farmers are forced to sell their coffee below market value at less than the cost of production and subsequently pushing them into severe hardship or leaving no option but to sell and leave their land; and

Whereas, with Fair Trade Certified coffee farmers obtain prices of 100-200% higher in comparison to non-Fair Trade; and

Whereas, workers on Fair Trade farms have safe working conditions, equity for women, freedom of association, and strict prohibitions on child labor; and

Whereas, the Fair Trade system works within cooperatives where long-term trading partnerships are established allowing farmers to get advance credit on coffee purchases to ensure that farmers can avoid insecurity surrounding the next harvest; and

Whereas, Fair Trade cooperatives are committed to community development and democratically decide on how to invest Fair Trade revenues in infrastructure such as healthcare and education; and

Whereas, Fair Trade coffee uses sustainable production practices, and is often Organic and Shade Grown improving the health of the environment and consumers alike; and therefore be it

RESOLVED that the University of Minnesota require in all food service contracts it signs into with food service providers that all coffee sold on its campus’ (Twin Cities, Morris, Duluth and Crookston) must be 100% Fair Trade Certified including all coffee retail locations, catering operations, and residence halls; and be it further

RESOLVED that whenever possible, this coffee be Organic, Shade Grown, and purchased from a local roaster

Approved by the Social Concerns Committee December 10, 2007
Approved by the Student Senate November 29, 2007

This resolution will be on the April 3, 2007, University Senate agenda for action.

Ruth E. Aberwald
Professor
Boynton Health Services
1921 – 2008

Paul Bamford
Professor
History
1921 – 2007

James Boen
Professor
Public Health
1932 – 2007

Edward J. Drury
Professor
Center for Urban and Regional Affairs
1931 – 2007

Marvin D. Dunnette
Professor
Psychology
1926 – 2007

Richard W. Ferguson
Professor
Rhetoric
1931 – 2006

Charles E. Furman
Professor
Music
1954 – 2007

Theodor B. Grage
Professor
Surgery
1927 – 2007

Edwin W. Haller
Professor
Medicine – Duluth
1936 – 2007

Wayne J. Hansen
Professor
University of Minnesota Extension
1946 – 2007

William L. Hartwick
Professor
Dentistry
1917 – 2005

Fulton Holtby
Professor
Mechanical Engineering
1911 – 2007

Eloise Jaeger
Professor
Physical Education
1916 – 2007

René Jara
Professor
Spanish and Portuguese
1941 – 2007

Anne W. Lindgren
Professor
Social Work
1909 – 2007

Andrew Morstad
Professor
Dentistry
1922 – 2007

Gerhard Neubeck
Professor
Family Social Sciences
1918 – 2008

Erwin M. Schaffer
Professor
Preventive Sciences
1922 – 2007

Jean P. Swanson
Professor
Music – Duluth
1919 – 2007

Deane Turner
Professor
Agriculture
1919 – 2007

John E. Verrill
Professor
College of Education and Human Service Professions – Duluth
1916 – 2008

Carl W. Zanner
Professor
Soil, Water, and Climate
1948 – 2008

Aleksandr I. Ablamunets
Carlson School of Management

Rachel A. Dow
College of Liberal Arts

Abdulatif I. Kalil
Center for Allied Health

Christopher M. Pomarico
College of Liberal Arts

Emily G. Rudolph
School of Nursing

To approve the University Senate and Faculty Senate minutes, which are available on the Web at the following URL. A simple majority is required for approval.

http://www1.umn.edu/usenate/usen/071004sen.html
http://www1.umn.edu/usenate/usen/071129sen.html

With no discussion, a vote was taken and the motion was approved.

To amend the "Protocol for Senate Committee Involvement in Central Administrator Searches" as follows (language to be deleted is struck out; language to be added is underlined):