1. University Senate
a. No materials will be sent to
University Senate members through the Senate office unless they have been
forwarded by a Senate committee or have been approved by the chair of the Senate
Consultative
Committee.
[1] b. Senate staff
members are authorized to send out the usual meeting notices and agendas without
explicit authorization from the chair of the Senate Consultative
Committee.
c. No mailing labels or membership
lists
[2] with addresses will be
provided to any groups or individuals unless the materials to be sent meet the
standard of 1(a).
d. A member of the Senate, or individuals invited to
speak to the Senate on a matter on the docket, may ask that materials be
duplicated and distributed at a Senate meeting; the chair of the Senate
Consultative Committee may, in his or her discretion, decline to permit
materials to be distributed if they are deemed inappropriate or irrelevant to
the docket item.
e. The Student Senate Consultative Committee will
decide the appropriate use of the email lists and mailing labels for the Student
Senate. The Faculty Consultative Committee will decide the appropriate use of
the email lists and mailing labels for the Faculty Senate.
2. Senate
Committees
No materials will be sent to the members of Senate committees
unless requested by the chair or any member of that committee, or determined to
be of interest to the committee by the Senate staff member who works with the
committee.
3. Exceptions
The Chair of the Senate Consultative
Committee shall have the authority to make exceptions to this
policy.
Approved unanimously by the Senate Consultative Committee
5/2/02
[1] In the event the chair of the
Senate Consultative Committee is unavailable to make a decision, the vice chair
of the Faculty Consultative Committee may act on his or her
behalf.
[2] Senate lists are on
the web by college, with names only; Committee membership lists are on the web
and include department and email addresses.