PROTOCOL ON MAILINGS AND MAILING LABELS


1. University Senate

a. No materials will be sent to University Senate members through the Senate office unless they have been forwarded by a Senate committee or have been approved by the chair of the Senate Consultative Committee.[1]

b. Senate staff members are authorized to send out the usual meeting notices and agendas without explicit authorization from the chair of the Senate Consultative Committee.

c. No mailing labels or membership lists[2] with addresses will be provided to any groups or individuals unless the materials to be sent meet the standard of 1(a).

d. A member of the Senate, or individuals invited to speak to the Senate on a matter on the docket, may ask that materials be duplicated and distributed at a Senate meeting; the chair of the Senate Consultative Committee may, in his or her discretion, decline to permit materials to be distributed if they are deemed inappropriate or irrelevant to the docket item.

e. The Student Senate Consultative Committee will decide the appropriate use of the email lists and mailing labels for the Student Senate. The Faculty Consultative Committee will decide the appropriate use of the email lists and mailing labels for the Faculty Senate.

2. Senate Committees

No materials will be sent to the members of Senate committees unless requested by the chair or any member of that committee, or determined to be of interest to the committee by the Senate staff member who works with the committee.

3. Exceptions

The Chair of the Senate Consultative Committee shall have the authority to make exceptions to this policy.


Approved unanimously by the Senate Consultative Committee 5/2/02

[1] In the event the chair of the Senate Consultative Committee is unavailable to make a decision, the vice chair of the Faculty Consultative Committee may act on his or her behalf.

[2] Senate lists are on the web by college, with names only; Committee membership lists are on the web and include department and email addresses.