1. Purpose. In recognition of years of valued service and contributions to the University of Minnesota, the Board of Regents has established the title of "emeritus" to be awarded to those who meet the standard of a faculty emeritus defined in section I, subdivision 1 of the policy Faculty Emeriti. The objective of this policy is to honor the past affiliation and encourage and maximize the inclusion of emeritus faculty as participating members of the University of Minnesota community. The principle guiding this policy is that faculty emeriti shall have the opportunity and are encouraged to continue as active members of the University community to the extent they are willing and able. The policy, Faculty Emeriti, and the procedures for administering it supersede those concerning "Emeritus Title for Faculty"(adopted January 9,1969). Furthermore, the policy and these administrative guidelines specify the expectations of the University and its academic and service units in implementing this policy and the privileges and services that are expected to be provided to faculty emeriti. These administrative guidelines and procedures should be read and interpreted in conjunction with the policy, not as a substitute for it.

2. Conferment of the Emeritus Title and Notification. The emeritus title is automatically conferred to a faculty member (regardless of gender) upon retirement from the University under honorable circumstances as specified in Sections I, III, and IV. It may also be granted by the Board of Regents, on recommendation of the president, under special circumstances when the above conditions are not met as described below and in Section III, subd. 2. The conferment of the faculty emeritus title shall be at the faculty member's rank at the time of retirement; however, it does not confer any employment status, rights, or associated entitlements.

Formal notification of emeritus status. Each college shall issue a letter to the eligible retiring faculty member within one month of their retirement, conferring the emeritus title.

Special circumstances. As provided in the policy, Section III, subdivision 2, the emeritus title can be awarded a faculty member not meeting the definition of faculty to emeritus as set forth in the policy, Section I, subdivision 1; or a promotion can be made in the emeritus rank.

In such case, the recommendation must be initiated at the departmental level and the following is required: a statement of the rationale and other documentation (i.e., letter of support) providing justification for the action proposed, approval by a 2/3 majority of the tenured faculty in the unit, and subsequent approval of the department head/chair as well as the dean of the college.

The awarding of the emeritus title or promotion within the emeritus rank is granted upon approval of the Board of Regents after recommendation by the Executive Vice President Provost and the President.

3. University Services and Privileges. In order to facilitate the maintenance of a significant connection with faculty emeriti, the University shall provide faculty emeriti, who desire them, with the following privileges and services equal to those provided to regular faculty:

1. e-mail accounts (including internet access);
2. library privileges;
3. listing in the University directory and mailservice;
4. faculty discounts for computer software, recreational facilities, athletic events, and other performances and exhibitions;
5. continuation of parking privileges at faculty rates subject to space limitations (in such case, the next best alternative space should be offered);
6. auditing of graduate or undergraduate level courses, subject to the instructor's approval and relevant University policies and procedures;
7. access to University and state policies governing the continuation of health insurance, but at their own expense;
8. participation in academic processions (graduations, convocations, etc.) in a position of honor; and
9. represent the University (upon appointment by the president) at academic ceremonies of other institutions.

4. Academic Unit Services and Privileges. Subject to cost and availability, academic unit administrators are encouraged to provide active emeritus faculty the following privileges, services, and facilities as are warranted by the nature of the continuing

1. office space;
2. access to laboratories, computers, or comparable facilities requisite to the continued engagement in scholarly work or mutually agreed upon task whether on a contractual or volunteer basis;
3. access to mail, telephone, and other routine office services (e.g. copying, secretarial); and
4. the privilege to submit proposals for sponsored research and to advise graduate students or postdoctoral research associates, subject to University rules and policies.

5. Continued Relationship with the University. An academic department, service, or other administrative unit may enter into a volunteer or contractual agreement with a faculty emeritus to provide services subject to terms of the contract and applicable laws and rules as referenced in Section VI of the policy Faculty Emeriti.

6. Informal Dispute Resolution. Disputes by faculty emeriti that arise from the policy Faculty Emeriti and these administrative procedures shall be resolved via an informal process. If a dispute arises from a decision under the policy Faculty Emeriti and these administrative procedures, the faculty emeritus can request review by the administrative level above the administrator making the decision (e.g. at the college level when the dispute concerns a decision by a department chair/head). Requests for reviews and reviews should be made in a timely manner.