A. EMPLOYMENT RULES SUBCOMMITTEE
The Employment Rules Subcommittee reviews and maintains the Civil Service Employment Rules (Rules), recommends interpretations of the Rules to the CSCC, and manages the Rules revision process.
Duties and Responsibilities
a. Acquire extensive knowledge of existing Employment Rules.
b.Set up annual meeting schedule and send it to Senate support staff for posting to the web.
c. Send a monthly reminder of subcommittee meeting with the agenda to Civil Service Committee (CSCC); copy Senate staff.
d. Solicit proposals for Employment Rules changes via requests in the e-InTouch and Brief, and emails to Civil Service employees; and review these proposals as possible Rules revisions.
e. Revise the Employment Rules, keep the electronic file up-to-date, keeping all electronic links in the Employment Rules current, and providing Human Resources (HR) web site manager with changes for web site.
f. Revise the Employment Rules, keep the electronic file up-to-date, keeping all electronic links in the Employment Rules current, and providing Human Resources (HR) web site manager with changes for web site.
g. Review requests for official interpretations of the Employment Rules and inform HR of the specific request. Prepare a recommendation of the Employment Rule interpretation to be discussed with the CSCC.
h. Coordinate the public hearings for Employment Rules changes (usually every 2 years): publicize the hearings in newsletters and postings not less than 14 days before the public hearings, post proposed revisions of the Employment Rules at least seven days before the public hearings, schedule attendance with committee members and assign tasks, as needed; schedule HR staff to attend; schedule rooms on all campuses; and arrange travel, as needed. Follow up with a vote at the Civil Service Committee. If its vote is affirmative, coordinate with HR in submitting the Employment Rules draft for approval at the next available Regents meeting.
i. Provide Regents with copies of proposed amendments.
j. Post approved Employment Rules on the Civil Service Web site in a format that constituents can download and print, but not change. Coordinate with HR web manager to link to this Civil Service document. Coordinate with the HR web manager and the Senate Office staff to link to an interactive edition of the Employment Rules on the HR web site; making sure that the interactive edition is, in every other way, exactly the same as the Employment Rules document approved by the Regents and posted on the Civil Service web site.
k. If any request for changes to the Employment Rules is sent after the public hearings deadline, the subcommittee chair will file the request for the next round of Employment Rule changes.
l. Submit a monthly report to the CSCC membership list serve and write an article for the e-InTouch, as appropriate.