SUMMARY REQUIREMENTS:

NOMINATION FOR THE ALUMNI SERVICE AWARD

(revised 9/08)

This award recognizes service as a volunteer who has had a major impact on the University, its schools, colleges, departments, or faculty, or to the University of Minnesota Alumni Association or any of its constituent groups.

Submit nominations to the executive director of the University of Minnesota Alumni Association in the following format:

Nominee -- must be graduate or a former student of the University; cannot be a current member of faculty or staff, or a sitting Regent, but retirees are eligible.

Nominator -- must be an alumnus or alumna of the University or a current member of the faculty or staff. [Board of Regents policy requires that no disclosure is to be made to the nominee, or persons other than those writing supporting letters, until a decision is forthcoming on the nomination.]

Nomination Summary -- 50 words or less, restricted to outlining the nominee's accomplishments and services as a volunteer (see sample citation at the following web address: http://www1.umn.edu/usenate/alluhonors/asacitation.html).

Outstanding Service to the University -- one-page summary highlighting the individual's volunteer service.

Biographical Information -- not to exceed 5 pages and to include address, telephone/fax number, date and place of birth, education, University background, and other relevant information (e.g., other public service).

Letter from Nominator -- should focus on personal knowledge of the nominee's volunteer accomplishments and reputation. It should demonstrate a legacy of exceptional service.

Supporting Letters -- not more than 3 from the nominee's peers in and outside the University; one of the three letters must be from a key collegiate, UMAA, or University employee - again, these should focus on personal knowledge as above.

Maximum Length of Dossier -- not more than 25 pages.

Number of Copies -- 30 of each item, collated, stapled and clipped (no binders and folders.

Date for Submission -- at least 6 months before the award is to be presented.

Note: Persons writing letters of nomination should know that such letters will be legally available to the nominee upon request, even to an unsuccessful candidate who becomes aware of the nomination. Nominators should also make sure that writers of supporting letters are aware that their letters, too, will be available on request.

The alumni association's Awards Committee reviews nominations and forwards its recommendations to the Senate All-University Honors Committee c/o Vickie Courtney, 427 Morrill Hall, 100 Church Street SE, Minneapolis, Minnesota 55455. A nomination approved by the Senate All-University Honors Committee is submitted to the President and, finally, to the Board of Regents for approval.

Board of Regents policy requires that no disclosure is to be made to the nominee while his or her name is under consideration.

Units sponsoring Alumni Service Awards are encouraged to provide travel support when funds are available. In general, award and citation costs are borne by University Relations, award ceremony costs by the nominating units and travel expenses by the awardee.