|
|
 |
|
Proofreading
Proofreading
is important at every stage of production.
Care and attention to detail are
essential in the proofreading process
to ensure that the text is accurate
and free from errors. The following
guidelines will help you organize
your proofreading.
 READING
PROOF
- Proofreading can be done
singly or with another
person. The most effective
method is to work with
another person—one
reading aloud from the
copy and the other following
along and making corrections
on the proof. When reading
and correcting proof alone,
follow copy closely, reading
only a phrase, line, or
sentence at a time.
- Always read from manuscript
to proof (or from first
proof to revised proof),
never vice versa. Read
carefully for correct spelling,
punctuation, figures, capitalization,
paragraphing, spacing,
type size and face, and
word divisions.
- To further ensure accuracy,
read proofs alone a second
time for sense.
- Initial each corrected
page proof so that corrections
can be traced to the proper
person.
Back
to Top
CORRECTING
PROOF
- Write corrections and
changes in the margins
of the proofs. Write corrections
clearly as close as possible
to the point of insertion,
with a line drawn to that
point in the text. For
legibility, print, rather
than write, the corrections.
Make your alterations in
pencil. Write corrections,
changes, or instructions
horizontally on the proofs;
don't turn proofs sideways
to write on them.
- Use the standard proofreaders
marks for making corrections
(see Proofreaders
Marks).
- If there are two or more
corrections in a single
word, draw a line through
the entire word and rewrite
it correctly in the margin.
- Capitalize words written
in the margin only if you
want them set that way.
- Indicate any special
typographic treatment desired—indentation,
flush left or right, bold,
italic, bulleted, etc.
- To
delete a small amount of
text, draw a single line
through the letter, word,
phrase, or sentence to
be eliminated, extend the
line into the margin, and
use the delete
mark. To delete a more
extensive amount of text,
cross out the first and
last lines of the paragraph
or section to be eliminated,
draw an X through the block
of type, and use the delete
mark in the margin.
If the deleted text is
to be replaced with a
brief amount of new information,
draw a single line through
the old text, extend
the line into the margin,
and write the replacement
information there. (Note:
Do not use the delete
mark when you are replacing
old information, whether
a single letter or a
block of type, with new;
just cross out what you
want to delete and write
the correction in the
margin.) Never obliterate
with an ink pen, felt
tip pen, correction fluid,
or other means the type
to be removed; the person
correcting the proof
must be able to see clearly
the text that is to be
taken out.
- Never cut up your master
set of proofs. The typesetter
must be able to follow
the typeset text in its
proper order.
- Photocopy the corrections
that you made on the master
page proofs and keep them
as a record of your changes.
PREPARING
INSERT COPY
- Prepare inserts for new
information that is too
lengthy to write in the
margins of proofs. Submit
the copy electronically
or in writing, depending
on your vendor’s preference.
- Whichever method you
use, label each insert
clearly and identify on
the proof its point of
placement. Label the first
insert A, and identify
the proof page on which
it is to be placed (e.g., Insert
A for page 13); label
subsequent inserts Insert
B for page 13, Insert C
for page 13, etc. Write
the title of each insert
(e.g., Insert A)
in the margin of the proof
page on which it is to
be placed, and draw a line
to the point of insertion.
- If submitting a written
insert, attach the insert
with a paperclip to the
top of the page proof on
which it is to be placed;
never staple or tape an
insert to a proof or attach
it over the type it is
to replace.
Back
to Top
PROOFREADERS
MARKS
Back
to Top
|
|
|
.gif){kind=small}
.gif){kind=small}
.gif){kind=small}
