What's Inside

UMCal Privacy & Access Rights - OS X Client

How can I verify that others can see only my busy times?

The default viewing rights in UMCal allow others to see your busy times but NOT the details surrounding those events. You may verify this by making sure that the default viewing rights on your calendar are set to "view times only."

Go to the Tools menu and select Access Rights. The Access Rights menu item is circled in red in the figure below.
Click on the the Viewing pane to switch views.
Make sure that Default: Any unlisted person is selected in the listing at the bottom of the window and that Times only is selected for each access level. If this is not the case, select the Times only radio button for each of the three access levels.

See an example of how your calendar might look to others with these settings.
Switch to the Tasks pane.
There is no equivalent of Times only for tasks; tasks are either visible to others or they are not. With Default: Any unlisted person still selected, verify that none of the boxes are checked. None of the boxes are checked by default.
Click OK to save any changes and close the access rights window.

How can I hide my calendar from everyone?

You may prevent others from viewing even your busy times. Users will still be able to open your calendar, however they will be unable to view any busy times or event details.

Go to the Tools menu and select Access Rights.
Click on the the Viewing pane to switch views.
Make sure that Default: Any unlisted person is selected in the listing at the bottom of the window and click the No viewing rights button. The radio button selection for each access level will switch to None.

See an example of how your calendar might look to others with these settings.
Click OK to save any changes and close the access rights window.

How can I prevent others from scheduling with me?

You may turn off the ability of other users to propose meetings to you through the access rights screen. By default, other users are able to propose meetings to you.

Go to the Tools menu and select Access Rights.
Click on the the Scheduling pane to switch views.
Make sure that Default: Any unlisted person is selected in the listing at the bottom of the window and uncheck the Can invite you to Entries box.
Click OK to save any changes and close the access rights window.

How can I grant a user rights other than the defaults?

You may add users to your access rights listing to grant them rights that are not the defaults.

Go to the Tools menu and select Access Rights.
From any of the panes in the access rights window, enter the beginning portion of a user's first or last name, or their full Internet ID and press return or click the checkmark to add them to your access rights list.
- If a match is not found you will be presented with:
- If more than one user matches you will be presented with a list of users Select the appropriate user from the list provided and click OK.
Once a user has been added, the access rights list will look similar to this view.
With this user selected in the access rights listing, uncheck Defaults (from the Viewing pane) to allow viewing rights to be customized for this user. This applies the default viewing rights to this user.
For example, to allow this user to view the details of normal events but times only for confidential and personal events, select the View entries radio button for normal entries and the Times only radio buttons for confidential and personal entries.

See an example of how your calendar might look to the user you have given these additional rights to.

How can I set the access level for an event in my agenda?

Double-click on any entry in your agenda to open the edit window. For meetings, day events and daily notes, switch to the Details pane and change the Access level listed. The access level option is found on the General pane for tasks.

How can I change the default access level for events I add to my agenda?

Go to the Oracle Calendar menu and select Preferences.
Click on the Entry Defaults pane.
Select any of the event types shown as tabs and change the default access level. Note that the default access level is normal for all events except tasks, which have a default access level of personal. Changes to the default access level will not affect any entries already in your agenda, only entries created after the change.