Following are the eligibility requirements and the procedural steps necessary to obtain a U Card. Please refer to this information as your guide to helping individuals better understand who is eligible to receive a U Card and how, when and where a U Card can be obtained.

U Card Eligibility and Procedures

An individual must meet one of the following criteria prior to obtaining a U Card:

• Students (undergraduate, graduate and professional) must be admitted or registered with the University. Note: University entitlements are based on current status, not future status.
  

• Faculty, academic staff, staff, graduate students, retired faculty, retired academic staff, retired staff and Regents must be entered into PeopleSoft. This includes individuals whose appointments are both paid and unpaid. Note: graduate students found on the PeopleSoft database qualify for the U Card staff checking account.
  

• Affiliated academic staff, affiliated staff, affiliated students and visiting students must have the sponsoring department use the web-based process to formalize their sponsorship (www.umn.edu/dirtools/sponsor). The U Card Office will grant a one-year term for U Card eligibility. At the end of each fiscal year, we will request departmental verification of an individual’s continued status.
  

A good indication that an individual is in PeopleSoft (and by extension the x.500 directory) and is ready to receive a card is when they have received an official University e-mail address and/or is listed in the online directory.

U Card Issuance

U Cards are issued at the U Card Office located at 220 Behmler Hall. Hours are 9:00 to 3:00, Monday through Friday.

A photo ID must be presented. Driver's license, state ID or passports are accepted. Digital photos are taken as part of the card issuance process. Replacement cards (lost, stolen or damaged) cost $15.

Additionally:

• U Card brochures are available for distribution by calling (320) 589-6125.
  

• Visit our web page at www.umn.edu/ucard for the most up-to-date information about our program.
  

• Employees who qualify for a U Card and are stationed more than 50 miles from the metro area will be allowed to submit a current, standard sized, passport quality photo to their department. A sponsor within the department should forward the photo, along with any necessary paperwork based on the role descriptions above to the U Card Office. The individual’s photo will be scanned and a U Card will be printed and sent back to the department for distribution. It is essential a departmental liaison be involved in this process (individuals may not send their photo directly to the U Card Office). This procedure can be initiated by calling (612) 626-9900.
  

• U Cards must NOT be collected upon termination of employment.
  

• U Cards must not be retained and used as collateral for departmental services.
  

• If someone is fraudulently using a U Card, please notify our office as soon as possible.
  

We are confident the U Card will continue to make campus life easier for the University community and appreciate the time you have taken to understand our procedures.