The Meeting Minute is a tool to provide University of Minnesota supervisors and managers with important topics to address with their employees. Please be sure to add the following item to your next staff or team meeting agenda.
Planning for the upcoming University closure and furlough is the responsibility of each college/campus/administrative unit. Supervisors and managers must work with their leaders to ensure that plans are in place and broadly communicated. Plans should address the following questions:
Supervisors and managers should:
Discussion point 1:
The University of Minnesota Twin Cities campus will be closed from December 24, 2010 through January 2, 2011. During this time, heat will be turned down and buildings will be locked but accessible through normal security. The closure period includes two weekends, official holidays on December 24 and 31, and a floating holiday on December 27. In addition, the closure includes three furlough days, December 28-30, for all Civil Service and Bargaining Unit employees. Academic employees will be expected to work offsite or take their personal holiday, vacation days, and/or voluntary furlough days December 28-30.
Discussion point 2:
With the exception of notified staff, Civil Service and Bargaining Unit employees will not be expected to work and will not be paid for December 28-30. These three unpaid, mandatory furlough days will impact paychecks on January 12. Be sure to remind your employees to review their personal budgets and plan for this one-time reduction in pay. Employees who are required to work during the furlough must complete a Furlough Request Form and arrange alternate furlough dates with their supervisor.
Discussion point 3:
Academic staff are encouraged to use their personal holiday, which can be combined with vacation time and/or voluntary furlough days, to take time off during the closure. Academic staff not using their personal holiday, taking vacation time, and/or taking voluntary furlough days are expected to work offsite December 28-30 unless required to work onsite. Work plans for these days must be discussed with supervisors, following the procedures they have established.
Discussion point 4:
Closing the University of Minnesota for one week is a complicated task. It impacts everyone in our system, and it impacts each of us in different ways. We want to make sure that every member of our community has the information needed to plan accordingly. Watch your inbox for more information on this topic, and check our online Closure Q&A if you have additional questions.