EMPLOYEE GROUP DEFINITIONS
SECTION I. SCOPE.
This policy defines every employee group within the University of Minnesota
(University) in which there exists an employer-employee relationship. Employees within
each group are governed according to the policies, rules, and contracts applicable to their
group. This policy does not apply to those individuals who are working at the University
under independent contractual agreements and are not members of a defined employee
group. The terms and conditions of employment for these individuals are specified in
their employment contracts.
SECTION II. GUIDING PRINCIPLES.
(a) The University shall seek to recruit, mentor, reward, and retain world-class
faculty and staff and provide employment opportunities for students during their
enrollment.
(b) The University shall classify its positions according to (1) the nature of the
work, and (2) the knowledge, skills, abilities, and levels of difficulties of duties and
responsibilities assigned to and performed by employees appointed to such positions.
(c) The University extends the safeguards of academic freedom to its employees
and holds them to high standards of academic responsibility pursuant to Board of
Regents (Board) policy.
(d) The University's system of employment shall provide reasonable and fair
treatment and invest in the success of its employees.
SECTION III. DEFINITIONS.
Subd. 1. Classification. Classification shall mean the grouping that includes
all positions of sufficiently similar mix or range of responsibilities or job duties.
Subd. 2. Exempt. Exempt shall mean employees primarily performing work
exempt from or not subject to the overtime provisions of the Fair Labor Standards Act
and for whom overtime pay is not required by federal law.
Subd. 3. Non-exempt. Non-exempt shall mean employees primarily performing
work subject to the overtime provisions of the Fair Labor Standards Act and for whom
overtime pay is required by federal law.
SECTION IV. REQUIREMENTS.
Subd. 1. Statutory Compliance. Definitions of all employee groups and
classifications shall comply with all applicable local, state, and federal labor laws or
statutes.
Subd. 2. Terms and Conditions. The University shall ascribe to each employee
group the terms and conditions of employment (a) dictated by law, (b) negotiated where
applicable, and (c) in accordance with sound employment practice.
Subd. 3. Compensation. Employees shall be compensated for carrying out
the responsibilities of their position. Total compensation shall include annual base
salary plus fringe benefits as determined by the employee group, appointment type,
percent of time worked, duration of appointment, and any other eligibility requirements
specified.
SECTION V. EMPLOYEE GROUPS.
Subd. 1. Faculty.
(a) Definition. Regular (tenured/tenure track) faculty are engaged in teaching,
research, and service. Term faculty are engaged in one or more of these functions.
(b) Governing Documents. Board policies, University policies and procedures,
and collective bargaining agreements for union-represented faculty shall govern
faculty.
Subd. 2. Academic Professional and Administrative
(a) Definition. The academic professional and administrative (P&A) employee
group includes the following sub-groups of employees:
(1) Academic Professionals. Academic professionals parallel faculty in
having the requisite preparation and specialized knowledge in an academic
discipline or field and in exercising independent professional judgment.
These individuals may be engaged in teaching, research, service, and a wide
variety of other professional functions within the University.
(2) Academic Administrators. Academic administrators are involved
in policy development and execution, and in directing, coordinating, or
supervising activities of the University.
(3) Professionals-in-Training. Professionals-in-training are involved in
teaching and research. They hold internships, residencies, or are otherwise
involved in further training in a disciplinary field.
(b) Representative Body. A representative body is elected by academic
professionals and academic administrators from each college, administrative unit, and
coordinate campus to (1) participate in the development and implementation of applicable
policies, procedures, and compensation plans and (2) advise the administration on any
matters related to their conditions, benefits, or annual salary plan.
(c) Governing Documents. Board policies and University policies and procedures
shall govern P&A employees.
Subd. 3. Civil Service.
(a) Definition. The University civil service employee group includes exempt and
non-exempt staff whose work supports the academic and administrative functions. Staff
perform work that includes, but is not limited to, the following: business operations,
information technology, student services, service/maintenance, purchasing, and
accounting. Administrative civil service positions typically have a span of control at
the department/division level or below.
(b) Representative Body. A committee shall be appointed by the president to
represent all areas, campuses, and central administration to (1) review and recommend
rules and (2) advise the administration on any matter related to civil service conditions,
benefits, compensation, and salary ranges.
(c) Governing Documents. Civil Service Rules, Board policies, and University
policies and procedures govern civil service employees.
Subd. 4. Union-Represented Staff.
(a) Definition. The University recognizes those groups of staff employees that
have exclusive representation under law and are statutorily governed.
(b) Governing Documents. Collective bargaining agreements between the Board
and the designated union, Board policies, and University policies and procedures govern
union-represented staff employees.
Subd. 5. Graduate Assistant.
(a) Definition. Graduate assistants are student employees registered in a graduate
or post-baccalaureate professional degree program at the University and employed in
a position covered under this employee group. Graduate assistants may be engaged
in teaching, research, or administrative functions of the University under the direct
supervision of faculty, academic professionals, or administrators.
(b) Governing Documents. Board policies and University policies and procedures
govern graduate assistants.
Subd. 6. Student.
(a) Definition. Student employees are those individuals registered for classes
who hold employment in non-academic student positions and undergraduate teaching
and research assistant positions.
(b) Governing Documents. Board policies and University policies and procedures
govern student employees.
SUPERSEDES: ACADEMIC PROFESSIONAL AND ADMINISTRATIVE STAFF DATED DECEMBER 12, 1980; CIVIL SERVICE PERSONNEL DATED NOVEMBER 24, 1945; FACULTY AND ACADEMIC STAFF DATED OCTOBER 8, 1993; AND STUDENT EMPLOYMENT AT THE UNIVERSITY DATED JULY 10, 1981.
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