Listed below are information and relevant forms on the following subjects:
Agenda Development and Docket Preparation
The development of the agenda and docket materials for Board of Regents meetings is a collaborative process
involving numerous individuals and several stages. The summary below follows this process and explains the necessary steps in the preparation for
Board meetings.
Meeting Agenda
Approximately two months prior to each meeting, the executive director develops a draft agenda for discussion at Agenda I, a meeting with the
president and senior administrators. Agenda items are identified from Board and committee workplans, the Board of Regents Calendar (PDF), requests, and
other reports and items as specified in Board policy.
The Board chair approves the agenda at a subsequent meeting (Agenda II), also attended by the vice chair and participants in the Agenda I meeting.
Subsequent changes to an approved agenda require the approval of the Board chair.
Docket
The docket is a set of recommendations, reports, and all supporting documents prepared for each agenda item of the Board and its committees.
Items are presented for review, review/action, action, or discussion. Action items typically come to the Board for review one month, with action
taken in a following month. There are occasions, however, when review and action occur in the same month (e.g., consent reports).
For each agenda item, docket cover sheets indicate the presenters, the purpose of the item, an outline of key points and policy issues,
background information, and a recommendation from the president for action items.
Materials are submitted to the Board by the president or delegate with the assistance of Board staff. The Board Office distributes the docket to
Regents one week prior to meeting dates, after which it is publicly available.
Electronic Submission of Docket Materials
Docket materials are submitted electronically by executive officers to Board Office staff.
Instructions (PDF) for Electronic Submission of Docket Materials
Docket Forms
Instructions (PDF) for completing docket
cover form formatted for Word 6.0/95 or later.
Form for preparing Board of Regents Resolutions.
Use of Board of Regents Committee Rooms
The Office of the Board of Regents is pleased to make its two committee rooms on the 6th Floor of the McNamara Alumni Center available
for use at no charge to faculty, staff, and student groups at the University. To reserve Board committee rooms 655 (West) or 665 (East) please complete
the reservation form and fax it to the Board Office at 612-624-3318. The form will be kept on file for any future reservations during the current
fiscal year.
Requests for Regents to Appear at Meetings or Events
Regents welcome the opportunity to appear at University related events and meetings. To request the presence of a Regent, please submit a Regent Request Form. Directions for submittal are listed on the form.
Contact the Board Office at 612-625-6300 with questions regarding the information provided on this page.
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