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A Paperless University? We're
on our way...
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During the last two weeks of January,
OIT implemented the document imaging software, ImageNow, to two
departments on two campuses. Document imaging has the potential for
significant savings over paper document filing, retrieving, and
storage as well as business process improvements.
The Office of the Registrar–Twin Cities is replacing an older scanning
system with ImageNow. During their implementation week, we set up
scanning methods for multiple document types, trained their staff on
the product and even created a simple workflow to improve the
efficiency of their processing.
For Office of Financial Aid and Registrar – Duluth document imaging is
new. For their Registrar’s area, we basically replicated what we had
created for OTR – TC the previous week, so they were up and running
very quickly. For their Financial Aid area, we set up scanning and
indexing for multiple documents and created a simple workflow. We also
spent time working on barcode technology with them, so they can add
bar codes to their 2004 documents. We are lucky to have the
well-defined “paperless” Financial Aid – Twin Cities workflow from
which to work.
We are very pleased with how the pilots went. During the month of
February we will take the lessons we learned during the pilots to
improve the implementation processes and resolve the technical issues
that surfaced. In February we will also be creating the implementation
schedule for the rest of 2003, to bring this technology to interested
departments and colleges throughout the University of Minnesota.
If your area is interested in document imaging, contact
Dan Wagner for further
information.
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