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Division of Periodontology

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DDS Curriculum

Advanced Education

Tobacco Cessation




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*School of Dentistry
*Academic Health Center
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Home > Tobacco Use Cessation Program > Didactic Components > Program Responsibilities

Program Responsibilities

| Program Director | Program Coordinator | Dental Assistant | Receptionist |

Dentist: Program Director

  • Convene office team to solicit support for the program and to determine office plan of action... with input from all team members.
  • Determine the program coordinator... office team decides who would be best person.
  • Establish new job responsibilities.
  • Negotiate time-oriented goals for other team members.
  • Counsel patients concerning oral ill-effects of tobacco use and benefits of quitting; help patient develop a cessation plan.
  • Recommend nicotine replacement products, Zyban, or a combination when appropriate.
  • Monitor program progress.
  • Establish follow-up meetings.
  • Evaluate personnel time and commitment; reassign responsibilities if needed.
  • Introduce new team members to program-related responsibilities; delegate training to appropriate personnel, when necessary.


Dental Hygienist: Program Coordinator

  • Initially, assess tobacco using patient's interest in program.
  • Provide personalized oral health information, if appropriate.
  • Determine patient's motivation for quitting.
  • Based on patient information, provide quit strategies.
  • Inform patient of follow-up procedures.
  • Record tobacco use status and counseling interactions on patient chart and separate forms.
  • Compile, update, and maintain information on community-based quit smoking programs.
  • Coordinate staff members' efforts to ensure program/practice compatibility.


Dental Assistant

  • Order supplies, such as pamphlets, progress cards, and tobacco history questionnaires.
  • Monitor pamphlets/forms and reorder as necessary.
  • Record success information for monthly team meetings.
  • Assist receptionist, as needed, making follow-up calls concerning quit dates and progress achieved.
  • Encourage patients who are going through the quitting process.



  • Update medical history with current tobacco use status.
  • Place smoking/nonsmoking sticker on chart.
  • Attach tobacco history and counseling forms on chart before visit.
  • Note quit date in appointment book and separate progress records.
  • Telephone patient just before and soon after quit date.
  • Establish appropriate follow-up calls, letters, and appointments.
  • Replace smoking sticker with nonsmoking sticker when success achieved.
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