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Accounts Receivable Monitoring
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Course Description
This online course provides an overview of how non-sponsored accounts receivable are accounted for at the University. Participants will review policies and procedures related to accounts receivable, the financial system processes, and reports. Specific emphasis will be on the monitoring activities associated with accounts receivable balances and collections. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Registration
To enroll in the online course/assessment, go to the AR Monitoring Enrollment Form.
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Asset Management
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Course Description
This online course provides an overview of the methods used to record capital assets in the financial system. Participants will understand the type of information that is critical to record for a capital asset and will be able to complete request forms to add, update, or change information related to capital asset. This tutorial takes about 30 minutes to complete. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Asset Management Enrollment Form.
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Bank Card Reconciliation
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Course Description
This online course provides an overview of the process for reconciling point-of-sale bank card payments. Participants will also review policies and procedures related to accepting bank card payments. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Bank Card Reconciliation Enrollment Form.
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Basic Accounting
Course Description
This online course provides an overview of Basic Accounting principles. Participants will understand how to use debits and credits to balance entries in double-entry accounting, as well as how fund accounting is used at the University. The course will define when the accounting periods at the University begin and end within the fiscal year, and explain what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture and work into the accounting equation.
Registration
To enroll in the online course/assessment, go to the Basic Accounting Enrollment Form.
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Assessment Description
At the end of the course, participants will be directed to take a final assessment which covers the Basic Accounting course content. The Basic Accounting assessment gauges the participants ability to:
- Define when the University's fiscal year begins and explain accounting periods.
- Understand what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture.
- Understand how to use debits and credits to balance entries in double-entry accounting and the accounting equation.
- Understand how fund accounting is used at the University.
Participants will have three attempts to pass the assessment. If for some reason the assessment is not passed within three attempts, please contact your RRC manager.
Assessments are available after class completion at www.myu.umn.edu.
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Basic Accounting II
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Course Description
This online course provides a more detailed review of basic accounting principles. Participants will review the different types of assets, liabilities, revenues, and expenses. An overview of the key financial statements used by the University will be provided
Pre-requisite: Basic Accounting
Registration
To enroll in the online course/assessment, go to the Basic Accounting II Enrollment Form.
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Assessment Description
At the end of the course, participants will be directed to take a final assessment which covers the Basic Accounting II course content. Completion is required to proceed to additional courses.
Participants will have three attempts to pass the assessment. If for some reason the assessment is not passed within three attempts, please contact your RRC manager.
Assessments are available after class completion at www.myu.umn.edu.
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Chart of Accounts Refresher
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Course Description
This online tutorial provides a review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. This course is designed to be a review and should be taken in addition to the classroom Chart of Accounts session. Through self paced exercises, participants will have a chance to practice the concepts learned using the Chart of Accounts manual (pdf).
Registration
To enroll in the online tutorial, go to the COA Refresher Enrollment Form.
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Departmental Deposits
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Course Description
This online course reviews the policies and procedures for handling departmental deposits associated with non-sponsored accounts receivable transactions. This includes deposits resulting from billed receivables, point of sale activities, and other miscellaneous types of deposits. Participants will review the process for handling deposits and record it correctly in the financial system. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Departmental Deposits Enrollment Form.
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Financial System Closing Process
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Course Description
This online tutorial provides an overview of accounting periods, module closing, interim closing, and year-end closing schedules. It takes approximately 30 minutes to complete. There is no competency assessment for this course.
Registration
To enroll in the online course, go to the Financial System Closing Process Enrollment Form.
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Financial System Navigation
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Course Description
This online tutorial is intended to give a brief overview of the navigational
features of PeopleSoft. It can be used as an introduction before attending financial system courses in April, or it can be used as a refresher after attending training. This tutorial is not intended to teach advanced features like searches, inquiries, and reporting.
Registration
To enroll in the online course, go to the Financial System Navigation Enrollment Form.
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Journal Entry Approvals
PCard Approvals
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Course Description
This online course provides instruction on processing approvals for procurement card reconciliations. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the PCard Approvals Enrollment Form.
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PCard Reconciliation
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Course Description
This online course provides an overview of the process for reconciling the PCard statement with receipts and assigning purchases to the correct account string. Participants will review PCard policies and procedures, the PCard calendar and the process for reconciling in the financial system. This tutorial will include an overview of troubleshooting procedures for the PCard. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the PCard Reconciliation Enrollment Form.
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Purchasing from U-Stores
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Course Description
This online course provides an overview of the financial system, Chart of Accounts, and purchasing for U-Stores. Participants will learn how to navigate to U-Stores and place a U-Stores order within the financial system. This course is for non-financial staff (faculty, lab staff, and administrative staff) who make purchases through U-Stores only and will have */no/* other responsibilities that will require them to use the financial system. An online assessment will be available at the end of the course.
Registration
To enroll in the online course, go to the Purchasing from U-Stores Enrollment Form.
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Receiving Purchases
Course Description
This online course provides an overview of the process for receiving purchases in the financial system. Online receiving is an integral part of the financial system and is required for all purchases originated with a requisition. Participants will review policies and procedures as well as the process for receiving in the financial system. An online assessment will be available at the end of the course.
Registration
To enroll in the online course, go to the Receiving Purchases Enrollment Form.
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Requisition Approvals
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Course Description
This online course provides instruction on processing approvals for all types of requisitions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Requisition Approvals Enrollment Form.
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Travel and Expense Approvals
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Course Description
This online course provides instruction on processing approvals for all types of expense reimbursements, including travel. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Travel and Expense Approvals Enrollment Form.
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Vendor Inquiry
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Course Description
This online course provides an overview of the information contained in the vendor file. Participants will understand the critical information required in the file and will be able to complete the vendor request form appropriately as a result. Participants will also be able to use the vendor file to look up information as necessary to complete their financial transactions.
Registration
To enroll in the online course, go to the Vendor Inquiry Enrollment Form.
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Vendor Payment Approvals
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Course Description
This online tutorial provides instruction on processing approvals for payment vouchers and internal sales journal vouchers. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Pre-requisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Vendor Payment Approvals Enrollment Form.
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