HRMS Courses

Course Descriptions Jump to Course Name Absence Recording Address Entry and Maintenance Appointment Entry Appointment Inquiry Combo Codes HRMS Introduction HSA and Distribution Correction Pay Entry Contact HRMS at 612-625-2016 for provisional access, or Training Services at 612-626-1373 with questions.

Absence Recording 

This online course provides information on leave plan eligibility per employee group and how to enter vacation, sick, and compensatory time by processing absence cards and other source documentation. This course also covers manual enrollments, corrections, and other as-needed procedures.

Prerequisite: HRMS Introduction

Course Type/Duration: Online; 30 minutes

Access Granted: Vacation/Sick Inquiry, Vacation/Sick Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

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Address Entry and Maintenance 

This online course provides guidelines and processes for entering and editing addresses in HRMS. Topics covered include:

• Address Importance
• Roles and Responsibilities
• Address Types
• Effective Dates
• Postal Guidelines
• Entering and Editing a Home (Permanent) Address
• Entering and Editing a Campus Mail Delivery Address
• Entering and Editing Campus Office Locations, Mailing, and Business Addresses

Course Type/Duration: Online; 30 minutes

Access Granted: Address Entry and Maintenance

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

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Appointment Entry 

This instructor-led course will provide specific information on entering and maintaining the appointment records for various types of employee groups. Specific topics include:

• Appointment Hires
• Appointment Maintenance
• Position Management
• Distribution Maintenance
• Action/Reason Codes
• Earning Codes

This course will also provide an overview of:

• Pay Entry
• Historical Salary Adjustments
• Note: Access to Pay Entry and HSAs will be granted through specific courses for those respective topics.

Prerequisites: HRMS Introduction and Appointment Inquiry

Course Type/Duration: Instructor-Led; 14 hours

Access Granted: Appointment Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

Minneapolis West Bank
Wed-Thu, June 27-28, 8:30-3:30

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Appointment Inquiry 

This online course will provide specific information on appointments, the type of information that is accessible in an inquiry capacity, and what the information means. HRMS topics that will be discussed include:

• Private Data
• Job and UM Employee Summary
• Job Data
• Combination Code Table
• Campus Community
• Action/Reason Codes Overview
• Earnings Codes Overview

Prerequisite: HRMS Introduction

Course Type/Duration: Online; 30 minutes

Access Granted: Appointment Inquiry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

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Combo Codes 

This online course provides an overview of who uses combo codes, how they are created and how they are used.

Course Type/Duration: Online; 30 minutes

Registration

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HRMS Introduction 

This online course provides the foundational knowledge that is needed to understand HRMS as a system and is a prerequisite for all subsequent HRMS-related training. Topics covered include:

• HRMS System General Information
• Roles and Responsibilities
• Access
• Navigation
• Searching for People

Course Type/Duration: Online; 30 minutes

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

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HSA and Distribution Correction 

This instructor-led course will provide detail instructions for managing an employee’s payroll from a Correction stand point. This course will cover:

• Timing of the Payroll Cycle
• Corrections
• Fiscal Years
• Sponsored and Nonsponsored HSAs

Prerequisites: HRMS Introduction and Appointment Inquiry

Course Type/Duration: Instructor-Led; 7 hours

Access Granted: HSA Inquiry, Entry, and Distribution Correction

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

Minneapolis West Bank
Thursday, May 24, 8:30-3:30
Friday, June 29, 8:30-3:30

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Pay Entry 

This instructor-led course will provide users with information for entering specific pay and ChartField strings (combo codes) into Pay Entry. Other topics that will be covered include:

• Roles and Responsibilities
• Source Documentation
• Audits Policy
• Life Cycle of Payroll
• COA Lite
• Combination Code Table and Combo Codes
• Earnings Codes

Prerequisites: HRMS Introduction and Appointment Inquiry

Course Type/Duration: Instructor-Led; 7 hours

Access Granted: Pay Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf)

Minneapolis West Bank
Thursday, April 12, 8:30-3:30
Wednesday, June 20, 8:30-3:30

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 To request disability accommodations, please contact Training Services, trngsvcs@umn.edu, 612-626-1373.