University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

HRMS Courses

Course Descriptions

Contact HRMS at 612-625-2016 for provisional access, or email orgeff@umn.edu with questions.

Absence Recording 

This online course provides information on leave plan eligibility per employee group and how to enter vacation, sick, and compensatory time by processing absence cards and other source documentation. This course also covers manual enrollments, corrections, and other as-needed procedures.

Prerequisite: HRMS Introduction

Access Granted: Vacation/Sick Inquiry, Vacation/Sick Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Address Entry and Maintenance 

This online course provides guidelines and processes for entering and editing addresses in HRMS. Topics covered include:

  • Address Importance
  • Roles and Responsibilities
  • Address Types
  • Effective Dates
  • Postal Guidelines
  • Entering and Editing a Home (Permanent) Address
  • Entering and Editing a Campus Mail Delivery Address
  • Entering and Editing Campus Office Locations, Mailing, and Business Addresses

Access Granted: Address Entry and Maintenance

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Appointment Entry

MINNEAPOLIS WEST BANK

Tue-Wed, September 16-17, 8:30-3:30

Tue-Wed, November 18-19, 8:30-3:30

This instructor-led course will provide specific information on entering and maintaining the appointment records for various types of employee groups. Specific topics include:

  • Address Entry and Maintenance
  • Appointment Hires
  • Appointment Maintenance
  • Position Management
  • Distribution Maintenance
  • Action/Reason Codes
  • Earning Codes

This course will also provide an overview of:

  • Pay Entry
  • Historical Salary Adjustments
  • Note: Access to Pay Entry and HSAs will be granted through specific courses for those respective topics.

Prerequisites: HRMS Introduction and Appointment Inquiry

Access Granted: Appointment Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Appointment Inquiry

This online course will provide specific information on appointments, the type of information that is accessible in an inquiry capacity, and what the information means. HRMS topics that will be discussed include:

  • Private Data
  • Job and UM Employee Summary
  • Job Data
  • Combination Code Table
  • Campus Community
  • Action/Reason Codes Overview
  • Earnings Codes Overview

Prerequisite: HRMS Introduction

Access Granted: Appointment Inquiry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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HRMS Introduction 

This online course provides the foundational knowledge that is needed to understand HRMS as a system and is a prerequisite for all subsequent HRMS-related training. Topics covered include:

  • HRMS System General Information
  • Roles and Responsibilities
  • Access
  • Navigation
  • Searching for People

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Historical Salary Adjustment (HSA) Entry and Distribution Correction

Minneapolis West Bank

Thu, September 25, 8:30-3:30

Wed, December 3, 8:30-3:30

This instructor-led course will provide detail instructions for managing an employee’s payroll from a Correction stand point. This course will cover:

  • Timing of the Payroll Cycle
  • Corrections
  • Fiscal Years
  • Sponsored and Nonsponsored HSAs

Prerequisites: HRMS Introduction and Appointment Inquiry

Access Granted: HSA Entry and Distribution Correction

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to HRMS prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Historical Salary Adjustment (HSA) Inquiry View

This online information provides a description of fields for viewing an employee’s payroll correction. This document will cover:

  • HSA Criteria and Deadlines
  • Connection to Effort Certification

Prerequisites: HRMS Introduction and Appointment Inquiry

Access Granted: HSA Inquiry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to HRMS prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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Online I-9 Verification Process 

This course is designed for I-9 administrators who need access to the I-9 eXpress online system.

In addition to the course, a Check for Understanding must be completed to receive credit for the course. The purpose of the Check for Understanding is to ensure the course concepts are being understood. 

Access Granted: I-9 eXpress (online I-9 system)

Note: only I-9 administrators who are approved by his/her official HR Pro will be granted access to the I-9 eXpress system. If you have been approved for I-9 eXpress access, please contact Alba Vogelgesang at avogelge@umn.edu or 612-625-6335 once you have completed the Course and Check for Understanding.

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Pay Entry

Minneapolis West Bank

Tue, October 21, 8:30-3:30

Tue, December 16, 8:30-3:30

This instructor-led course will provide users with information for entering specific pay and ChartField strings (combo codes) into Pay Entry. Other topics that will be covered include:

  • Roles and Responsibilities
  • Source Documentation
  • Audits Policy
  • Life Cycle of Payroll
  • COA Lite
  • Combination Code Table and Combo Codes
  • Earnings Codes

Prerequisites: HRMS Introduction and Appointment Inquiry

Access Granted: Pay Entry

Prior authorization is required: An authorization form (pdf) must be signed by the HRMS Key Contact of your college/administrative unit and submitted to Training Services prior to enrollment. View a list of HRMS Key Contacts (pdf).

Registration

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 To request disability accommodations, please email orgeff@umn.edu.