University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

HRMS Key Contact Information

Important Notes

This form to be used only by HRMS Key Contacts.

This form does not replace the OIT Data Access Request Form. Both forms must be submitted.

No HRMS access is granted until training has been completed.

This Training Authorization Form does NOT reserve training seats or authorize access.

Instructions

Fill out the online form below or download the pdf version.

  1. An authorization form must be signed by the HRMS Key Contact (pdf) of your college/administrative unit and submitted to Training Services prior to enrollment.
  2. Training Services will respond to requests for HRMS training once the completed authorization form has been received.

Training Selection Guidelines

  1. Most individuals with HRMS access do Appointment Entry, Distribution Correction, Pay Entry, Leave Entry, HSA Entry, and Encumbering Entry. For this reason, the HRMS Entry course covers all of these roles.
  2. Staff doing only Pay, Leave, or HSA Entry, may take the shorter Pay/Leave/HSA Entry class.
  3. Administrators and other types of staff only needing Inquiry access may take the HRMS Inquiry class.
  4. Staff doing Distribution Correction and Encumbering Entry, but not Appointment Entry, are required to take the full HRMS Entry course because of the critical need to understand Job Data.

Training Guide

Access Needed Inquiry to: Appointment, Encumbering, Leave, and HSA Entry to: Appointment, Distribution Correction, Encumbering, HSA, Pay, and Leave (Limited) Entry to: Pay, Leave, HSA
Course Needed HRMS Inquiry HRMS Entry (Prereq: HRMS Inquiry) Pay/Leave/HSA Entry

Important: The following form is to be completed by HRMS Key Contact only.

Employee
Employee Name:
Employee Phone:
Empl ID#:
Employee Email with Internet ID (x.500):

HRMS Training Courses Authorized
HRMS Introduction
(Online course; no assessment; no prerequisite; grants no access)
Absence Recording
(Online course; assessment attached; prerequisite: HRMS Introduction; grants access to vacation/sick inquiry and entry)
Address Entry & Maintenance
(Online course; assessment attached; no prerequisite; grants access to address maintenance)
Appointment Inquiry
(Online course; assessment attached; prerequisite: HRMS Introduction; grants access to appointment inquiry)
Appointment Entry
(Instructor-led course; assessment attached; prerequisites: HRMS Introduction, Appointment Inquiry; grants access to appointment entry)
HSA & Distribution Correction
(Instructor-led course; assessment attached; prerequisites: HRMS Introduction, Appointment Inquiry; grants access to distribution correction and HSA inquiry and entry)
Pay Entry
(Instructor-led course; assessment attached; prerequisites: HRMS Introduction, Appointment Inquiry; grants access to pay entry)

For class information and dates see www.umn.edu/ohr/trainingservices.


Authorization

Only HRMS Key Contacts are authorized to approve HRMS training. For a list of HRMS Key Contacts visit www.umn.edu/ohr/hrms.

Key Contact Name:
Key Contact Email:
  • A copy of this form is sent to the employee, HR Key Contact, and Training Services.
  • Employee must contact Training Services to enroll for HRMS classes.