Financial Management Course Materials

HRMS Materials | Sponsored Projects Materials

Most course materials are in PDF format and require Adobe Reader to view.

Select Materials by Topic Accounts Receivable Inquiry Accounts Receivable Monitoring Asset Accounting Asset Transfer Bank Card Reconciliation Budget Development Worksheet Budget Entry Budget Journals Chart of Accounts Create Bills Create Requisitions Credit Invoice Approvals CPS Change Orders and Amendments Data Warehouse Departmental Deposits Financial System Access, Navigation, System Requirements Endowments Journal Entry Journal Entry Approval Journal Entry Upload PCard Approvals PCard Reconciliation Procurement Process Analysis Procurement Specialist Purchasing from U-Stores Query Manager Receiving Purchases Reconciliation and Fiscal Responsibility Recycle Status Vouchers Reporting Requisition Approvals Travel and Expense Approvals Travel Auth and Expense Reimbursement U Market Vendor Payments Vendor Payment Approval

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General Job Aids

Carryforward Balance Calculations Job Aid (4-5-11)

Making the Most Common Purchases Job Aid (5-20-13)

University Purchasing Methods Job Aid (4-9-13)

Workflow and Approval Processes Job Aid (1-31-13)

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Accounts Receivable Inquiry

Accounts Receivable Inquiry Navigation (11-5-11)

Reprinting Invoices (3-1-12)

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Accounts Receivable Monitoring

Accounts Receivable Monitoring Job Aid (8-16-11)

Department Hold on Past Due Customer Account Letters Job Aid (5-14-13)

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Asset Transfer

UM_FAM_EQUIPMENT_DEPTID QUERY Job Aid (12-20-10)

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Bank Card Reconciliation

Bank Card Reconciliation Job Aid (7-1-08)

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Budget Development Worksheet

Budget Development Worksheet - Dept. User Job Aid (9-1-08)

Budget Development Worksheet - RRC Manager Job Aid (9-1-08)

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Budget Entry

Budget Entry Manual (3-8-13)

Budget Entry Upload Job Aid (4-6-12)

Position Budgeting Page Information Job Aid (3-20-12)

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Budget Journals

Budget Journals Manual (1-17-12)

Accounts and Amounts Job Aid (9-23-08)

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Chart of Accounts

Chart of Accounts Manual FY13 (7-1-12)

Chart of Accounts Manual FY12 (3-1-12)

Chart of Accounts Manual FY11 (10-20-10)

Chart of Accounts Maintenance: Approve a Request (8-26-09)

Chart of Accounts Maintenance: Initiate and View New CF1, CF2, or Fin EmplID Value Requests (2-20-10)

Chart of Accounts Maintenance: Initiate and View New DeptID Requests (8-26-09)

Chart of Accounts Maintenance: Initiate and View New Program Requests (8-26-09)

ChartField Report Masks Job Aid (2-4-10)

ChartFields Job Aid (3-15-12)

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Create Bills

Accounts Receivable Inquiry Navigation (11-5-11)

Attaching Supporting Documentation to an Invoice (2-22-12)

Adjust Entire Bill Job Aid (5-16-12)

Create Bills Entry Checklist (8-2-12)

Create Bills Manual (8-28-12)

Create Bills Process Flow (5-20-08)

Reprinting Invoices (3-1-12)

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Create Requisitions

Create Requisitions Manual (3-27-13)

CPS Checklist (4-20-12)

Manage Requisitions Job Aid (10-2-12)

Standard Goods and Services Checklist (3-13-12)

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Credit Invoice Approvals

Credit Invoice Approvals Job Aid (3-28-12)

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CPS Change Orders and Amendments

CPS Change Orders and Amendments Job Aid (4-23-12)

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Data Warehouse

SQL Joins/Unions

Structured Query Language (SQL) Syntax

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Departmental Deposits

Departmental Deposits – Returning Unused Employee Advance/Cash Advance Monies (2-28-11)

Prepare a Deposit for Capital Asset Sale (2-28-11)

Prepare a Deposit for Sponsored Program Income (2-28-11)

Prepare a Deposit of a Vendor Check Received: Nonsponsored (2-28-11)

Vendor/Expense Reimbursement Check Received: Sponsored (2-28-11)

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Endowments

PUF Endowment Report Job Aid (5-16-11)

Endowment Detail Report Job Aid (3-10-10)

Endowment Transaction Report Job Aid (4-8-10)

Endowments Manual (4-23-10)

Endowments Navigation Path and Information Pages Job Aid (9-27-10)

Endowments: Target Income Distribution Job Aid (5-14-09)

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Financial System Access, Navigation, System Requirements

How to Configure Your Computer for Excel Downloads from PeopleSoft

How to Download and Install the Excel nVision Plug-in

How to Gain Financial System Access

How to Log in to the Financial System

Navigating the Financial System

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Journal Entry

Analysis Type Job Aid (3-26-10)

Journal Entry Manual (1-9-12)

Journal ID Prefixes (8-30-10)

Locating Distribution Lines on Journal Entries (3-2-10)

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Journal Entry Approvals

Journal Entry Approval Criteria Checklist (4-23-10)

Journal Entry Approvals Job Aid (5-5-10)

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Journal Entry Upload

Journal Entry Upload Process Manual (4-5-11)

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PCard Approvals

PCard Approvals Job Aid (3-15-12)

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PCard Reconciliation

PCard Reconciliation Manual (7-20-12)

Data Entry Checklist for PCard Reconcilers (5-22-12)

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Procurement Process Analysis

Procurement Process Analysis Manual (3-6-13)

Procurement Process Analysis Job Aid (6-4-10)

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Procurement Specialist

Procurement Specialist Manual (4-29-13)

Procurement Process Overview Job Aid (3-6-13)

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Purchasing from U-Stores

Editing a U-Stores Requisition Job Aid (9-1-11)

Purchasing from U-Stores Checklist Job Aid (5-8-12)

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Query Manager

Commonly Used Records Job Aid (3-25-10)

Query Manager Manual (4-26-10)

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Receiving Purchases

Receiving Rolled Purchase Orders Job Aid (5-23-11)

Receiving for Non-Assets Job Aid (4-17-09)

Receiving Troubleshooting Job Aid (3-30-09)

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Reconciliation and Fiscal Responsibility

Terminology and Pyramid Job Aid (12-14-09)

Fiscal Responsibility Validation and Reconciliation Chart Job Aid (12-14-09)

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Recycle Status Vouchers

Review Vouchers in Recycle Status Job Aid (7-18-11)

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Reporting

Business Intelligence

Create An Interactive Report Dashboard Job Aid (10-10-11)

Faculty and Managers Reporting

Faculty and Managers Reporting Manual (12-27-12)

UMReport: Budget Account versus Actual Activity – Anatomy of a Page Job Aid (10-5-10)

Inquiries

Financial Inquiries (12-1-08)

General Ledger Inquiry (9-18-08)

nVision

Nine Most Used nVision Layouts Job Aid (3-8-11)

nVision Manual (7-2-09)

PeopleSoft Reports

Carryforward (7-9-09)

Queries

Commonly Used Records (8-25-08)

Query Catalog Manual (4-27-09)

Query Naming Conventions (9-17-08)

Query Viewer Manual (9-16-08)

Top 20 Queries (9-17-08)

Sponsored Reports and Inquiries

Principal Investigator (PI) Reports in UM Reports Job Aid (9-13-11)

Principal Investigator (PI) Reports Mapping for Accountants Job Aid (9-13-11)

Sponsored Inquiry (9-19-08)

Sponsored Reports Manual (9-25-12)

Tools and Definitions

Journal Entry Detail Information (1-20-09)

Journal ID Prefixes (12-22-09)

UM Reports

Financial Management Reports in UM Reports (2-23-09)

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Requisition Approvals

Requisition Approvals Job Aid (4-23-10)

Requisition Approvals Matrix (5-17-10)

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Travel and Expense Approvals

Travel and Expense Approvals Job Aid (12-28-12)

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Travel Authorization and Expense Reimbursement

Travel Authorization and Expense Reimbursement Manual (4-12-13)

Create a Cash Advance Job Aid (8-15-12)

Create an Expense Report Job Aid (4-10-13)

Create a Travel Authorization Job Aid (12-28-12)

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U Market

U Market materials include job aids and short videos for shoppers, requisition preparers, and general U Market users.

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Vendor Payment Approvals

Vendor Payment Approvals Job Aid (5-12-10)

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Vendor Payments

Vendor Payments Manual (7-30-12)

Vendor Payment Job Aid (12-1-08)

Vendor Payment Refresher Webinar PowerPoint (PDF; 11-17-08)

Vendor Payment Refresher Webinar Recording (UMConnect; 11-18-08)

Determine If a Vendor Has Been Paid Job Aid (5-30-08)

Enter a Regular Voucher Job Aid (4-23-09)

Enter a Single Payment Voucher Job Aid (11-10-08)

Entering an Internal Sales Journal Voucher Job Aid (7-7-10)

Payment Vouchers on Hold Job Aid (3-30-09)

Voucher Inquiry Job Aid (5-30-08)

 

These materials are available in alternative formats upon request. Direct requests to Training Services, trngsvcs@umn.edu, 612-626-1373.