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Financial System Courses

AR Monitoring | Asset Accounting | Asset Management | Bank Card Reconciliation | Basic Accounting | Basic Accounting II | Budget Journals | Chart of Accounts | Chart of Accounts Refresher | Create Requisitions | Create Bills | Departmental Deposits| Endowments | Financial System Closing Process | Financial System Navigation | HRMS Impacts | Journal Entry | Journal Entry Approvals| PCard Approvals | PCard Reconciliation | Procurement Specialist | Purchasing from U-Stores | Receiving Purchases | Requisition Approvals | Travel Authorizations and Expense Reimbursements | Travel and Expense Approvals | Vendor Inquiry | Vendor Payments | Vendor Payment Approvals

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View a list of classes by function

Accounts Receivable Monitoring

Course Description
This online course provides an overview of how nonsponsored accounts receivable are accounted for at the University. Participants will review policies and procedures related to accounts receivable, the financial system processes, and reports. Specific emphasis will be on the monitoring activities associated with accounts receivable balances and collections. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

Registration
To enroll in the online course/assessment, go to the AR Monitoring Enrollment Form.

Asset Accounting

Course Description
This online course discusses how capital assets are accounted for on the balance sheet at the time of purchase, and the impacts depreciation expense will have on a department’s monthly balances. Participants will get an overview of balance sheet items, asset accounting, and reporting specific to assets and depreciation expense.

Prerequisites: Basic Accounting, Basic Accounting II, Chart of Accounts

Registration
To enroll in the online course, go to the Asset Accounting Enrollment Form.

Asset Management

Course Description
This online course provides an overview of the methods used to record capital assets in the financial system. Participants will understand the type of information that is critical to record for a capital asset and will be able to complete request forms to add, update, or change information related to capital asset. This tutorial takes about 30 minutes to complete. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course/assessment, go to the Asset Managment Enrollment Form.

Bank Card Reconciliation

Course Description
This online course provides an overview of the process for reconciling point-of-sale bank card payments. Participants will also review policies and procedures related to accepting bank card payments. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course/assessment, go to the Bank Card Reconciliation Enrollment Form.

Basic Accounting

Course Description
This online course provides an overview of Basic Accounting principles. Participants will understand how to use debits and credits to balance entries in double-entry accounting, as well as how fund accounting is used at the University. The course will define when the accounting periods at the University begin and end within the fiscal year, and explain what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture and work into the accounting equation.

Registration
To enroll in the online course/assessment, go to the Basic Accounting Enrollment Form.

Assessment Description
At the end of the course, participants will be directed to take a final assessment which covers the Basic Accounting course content. The Basic Accounting assessment gauges the participants ability to:

Define when the University's fiscal year begins and explain accounting periods.
Understand what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture.
Understand how to use debits and credits to balance entries in double-entry accounting and the accounting equation.
Understand how fund accounting is used at the University.

Participants will have three attempts to pass the assessment. If for some reason the assessment is not passed within three attempts, please contact your RRC manager.

Assessments are available after class completion at www.myu.umn.edu.

Basic Accounting II

Course Description
This online course provides a more detailed review of basic accounting principles. Participants will review the different types of assets, liabilities, revenues, and expenses. An overview of the key financial statements used by the University will be provided

Prerequisite: Basic Accounting

Registration
To enroll in the online course/assessment, go to the Basic Accounting II Enrollment Form.

Assessment Description
At the end of the course, participants will be directed to take a final assessment which covers the Basic Accounting II course content. Completion is required to proceed to additional courses.

Participants will have three attempts to pass the assessment. If for some reason the assessment is not passed within three attempts, please contact your RRC manager.

Assessments are available after class completion at www.myu.umn.edu.

Budget Journals

Course Description
This instructor-led course discusses budget adjustments policies and procedures, when and how to use commitment control to enter and process budget journals, when and how to use the General Ledger to enter and process budget journals, how to enter and process a budget transfer, how to view and solve budget errors, and how to search and review budgets for ChartField Strings.

Prerequisites: Basic Accounting, Chart of Accounts

Registration

August 7, 2008, 8:30-12:30
(UMD) August 15, 12:00-4:00
(UMD) September 4, 8:30-12:30
September 9, 2008, 8:30-12:30

To enroll in this course, call Training Services at 612-626-1373.

Chart of Accounts

Prerequisite: Basic Accounting. This prerequisite must be completed the day before training. Reminder e-mails will be sent out the week prior to your scheduled session.

Course Description
This course provides a detailed review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. Through group exercises and discussion, participants will apply the concepts learned in class using the Chart of Accounts manual (pdf).

Prerequisite: Basic Accounting

Registration

Twin Cities Chart of Accounts
August 5, 2008, 8:30-3:30
August 15, 2008, 8:30-3:30
August 20, 2008, 8:30-3:30
September 5, 2008, 8:30-3:30
September 18, 2008, 8:30-3:30

UMD Chart of Accounts
August 13, 2008, 8:30-3:30
September 16, 2008, 8:30-3:30

Assessment Description
At the end of the course, participants will be directed to take a final assessment which covers the Chart of Accounts course content. The assessment will address these competencies.

Knowledge:

Define Chart of Accounts.
Demonstrate understanding of the University financial structure, including trees, fund accounting, etc.
Recognize the role of the Chart of Accounts in the financial process, from budgeting through reporting.
Access, understand, and accept responsibility for the code of conduct and internal controls.
Identify where Chart of Accounts resources are located.

Functional Skills:

Identify the 11 ChartFields of the financial system Chart of Accounts, and explain their purpose, characteristics, and parameters.
Use the Chart of Accounts manual to correctly answer questions. Apply the Chart of Accounts to individual financial roles.

Participants will have three attempts to pass the assessment. If for some reason the assessment is not passed within three attempts, please contact your RRC manager.

Assessments are available after class completion at www.myu.umn.edu.

Chart of Accounts Refresher

Course Description
This online tutorial provides a review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. This course is designed to be a review and should be taken in addition to the classroom Chart of Accounts session. Through self-paced exercises, participants will have a chance to practice the concepts learned using the Chart of Accounts manual (pdf).

Registration
To enroll in the online tutorial, go to the COA Refresher Enrollment Form.

Create Bills

Course Description
This instructor-led course provides an overview of the policies and procedures related to nonsponsored accounts receivable at the University. Participants will learn what constitutes a nonsponsored receivable and how to use the financial system to generate a bill for a customer. An online assessment will be available at the end of the course.

Registration

July 29, 2008, 12:30-4:30
July 31, 2008, 8:30-12:30
August 14, 2008, 8:30-12:30
September 12, 2008, 8:30-12:30

Cluster director approval is required to be enrolled. To enroll in this course, contact Training Services at 612-626-1373.

Create Requisitions

Course Description
This instructor-led course provides hands-on instructions for completing the different types of purchase requisitions in the financial systems. Participants will review policies and procedures related to purchasing, the different types of requisitions available, and the process to complete a requisition. This course includes both purchases of standard goods and services and professional services. It does not include procurement card (P-Card) purchases. An online assessment will be available to participants at the end of the session.

Prerequisites: Basic Accounting, Chart of Accounts

Registration

August 6-7, 2008, 8:30-4:00
(UMD) August 18-19, 8:30-4:00
August 21-22, 2008, 8:30-4:00
September 3-4, 2008, 8:30-4:00
September 16-17, 2008, 8:30-4:00

To enroll in this course, contact Training Services at 612-626-1373.

Departmental Deposits

Course Description
This online course reviews the policies and procedures for handling departmental deposits associated with non-sponsored accounts receivable transactions. This includes deposits resulting from billed receivables, point of sale activities, and other miscellaneous types of deposits. Participants will review the process for handling deposits and record it correctly in the financial system. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course/assessment, go to the Departmental Deposits Enrollment Form.

Endowments

Course Description
This instructor-led course provides a detailed review of the endowments process from a department’s perspective. Participants will review all policies and procedures related to endowments and discuss the process for recording and changing an endowment in the financial system. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration

(UMD) July 23, 2008, 8:30-2:00
August 19, 2008, 8:30-2:00
(UMD) September 8, 2008, 8:30-2:00

To enroll in this course, contact Training Services at 612-626-1373.

Financial System Closing Process

Course Description
This online tutorial provides an overview of accounting periods, module closing, interim closing, and year-end closing schedules. It takes approximately 30 minutes to complete. There is no competency assessment for this course.

Registration
To enroll in the online course, go to the Financial System Closing Process Enrollment Form.

Financial System Navigation

Course Description
This online tutorial is intended to give a brief overview of the navigational features of PeopleSoft. It can be used as an introduction before attending financial system courses in April, or it can be used as a refresher after attending training. This tutorial is not intended to teach advanced features like searches, inquiries, and reporting.

Registration
To enroll in the online course, go to the Financial System Navigation Enrollment Form.

HRMS Impacts

Course Description
This instructor-led course reviews the impacts of the financial-system rollout on the Human Resource Management System (HRMS). Participants will receive an overview of the key financial-system connection points, the changes to the distribution lines and chart of accounts, and instructions for recording cost share in a distribution line. This course is only offered during the implementation of the financial system. This course will include a competency assessment at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in this course, contact Training Services at 612-626-1373.

Journal Entry

Course Description
This instructor-led course provides an overview of what constitutes a journal voucher in a department, the accounting principles surrounding journal vouchers, and how to process a voucher in the financial system. Participants will understand how to create and change a journal voucher. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

Registration

July 30, 2008, 8:30-3:00
August 13, 2008, 8:30-3:00
(UMD) August 25, 8:30-3:00
(UMD) September 10, 8:30-3:00
September 11, 2008, 8:30-3:00

Cluster director approval is required to be enrolled. To enroll in this course, contact Training Services at 612-626-1373.

Journal Entry Approvals

Course Description
This online course provides instruction for processing approvals for journal voucher transactions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

Registration
To enroll in the online course, go to the Journal Entry Approvals Enrollment Form.

PCard Approvals

Course Description
This online course provides instruction on processing approvals for procurement card reconciliation. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course/assessment, go to the PCard Approvals Enrollment Form.

PCard Reconciliation

Course Description
This online course provides an overview of the process for reconciling the PCard statement with receipts and assigning purchases to the correct account string. Participants will review PCard policies and procedures, the PCard calendar and the process for reconciling in the financial system. This tutorial will include an overview of troubleshooting procedures for the PCard. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course/assessment, go to the PCard Reconciliation Enrollment Form.

Procurement Specialist

Course Description
This instructor-led course provides detailed instructions on the various responsibilities of a procurement specialist. Particular emphasis is placed on the areas of high risk and financial compliance that a procurement specialist is responsible for, such as change orders, contracts for professional services (CPS), and error resolutions. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Create Requisitions, Receiving Purchases, Vendor Inquiry, Vendor Payments

Registration

July 18, 2008, 8:30-12:30
August 8, 2008, 8:30-12:30
(UMD) August 28, 2008, 8:30-12:30

Cluster director approval is required to be enrolled. To enroll in this course, contact Training Services at 612-626-1373.

Purchasing from U-Stores

Course Description
This online course provides an overview of the financial system, Chart of Accounts, and purchasing for U-Stores. Participants will learn how to navigate to U-Stores and place a U-Stores order within the financial system. This course is for non-financial staff (faculty, lab staff, and administrative staff) who make purchases through U-Stores only and will have */no/* other responsibilities that will require them to use the financial system. An online assessment will be available at the end of the course.

Registration
To enroll in the online course, go to the Purchasing from U-Stores Enrollment Form.

Receiving Purchases

Course Description
This online course provides an overview of the process for receiving purchases in the financial system. Online receiving is an integral part of the financial system and is required for all purchases originated with a requisition. Participants will review policies and procedures as well as the process for receiving in the financial system. An online assessment will be available at the end of the course.

Registration
To enroll in the online course, go to the Receiving Purchases Enrollment Form.

Requisition Approvals

Course Description
This online course provides instruction on processing approvals for all types of requisitions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course, go to the Requisition Approvals Enrollment Form.

Travel Authorizations and Expense Reimbursement

Course Description
This instructor-led course provides an overview of the ways employees can record travel-related information and request reimbursement for all expenses, including travel-related expenses. Participants will review policy and procedures related to travel and other types of employee reimbursement expenses, as well as the process for recording the information in the financial system. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration

August 1, 2008, 8:30-3:00
August 13, 2008, 8:30-3:00
(UMD) August 14, 8:30-3:00
August 28, 2008, 8:30-3:00
September 10, 2008, 8:30-3:00
September 25, 2008, 8:30-3:00

To enroll in this course, contact Training Services at 612-626-1373.

Travel and Expense Approvals

Course Description
This online course provides instruction on processing approvals for all types of expense reimbursements, including travel. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course, go to the Travel and Expense Approvals Enrollment Form.

Vendor Inquiry

Course Description
This online course provides an overview of the information contained in the vendor file. Participants will understand the critical information required in the file and will be able to complete the vendor request form appropriately as a result. Participants will also be able to use the vendor file to look up information as necessary to complete their financial transactions.

Registration
To enroll in the online course, go to the Vendor Inquiry Enrollment Form.

Vendor Payments

Course Description
This instructor-led course provides an in-depth review of the policies and procedures associated with payments to external vendors and internal sales transactions. Participants will use case studies and hands-on examples to review the various types of payment vouchers. This course will cover an overview of vendor and tax-related issues necessary to correctly process payments to vendors. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts Suggested: Vendor Inquiry

Registration

July 30, 2008, 8:30-4:00
August 12, 2008, 8:30-4:00
August 26, 2008, 8:30-4:00
(UMD) August 26, 2008, 8:30-4:00
(UMD) September 9, 2008, 8:30-4:00
September 11, 2008, 8:30-4:00

Cluster director approval is required to be enrolled. To enroll in the course, contact Training Services at 612-626-1373.

Vendor Payment Approvals

Course Description
This online tutorial provides instruction on processing approvals for payment vouchers and internal sales journal vouchers. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

Registration
To enroll in the online course, go to the Vendor Payment Approvals Enrollment Form.

Online Training FAQ

Course Materials for New Financial System

Training Services

260 West Bank Office Building
1300 South 2nd Street
Minneapolis, MN 55454

612-626-1373
612-625-9841 (fax)
trngsvcs@umn.edu