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Financial Management Courses
Course Descriptions |
Accounts Receivable Monitoring
This online course provides an overview of how nonsponsored accounts receivable are accounted for at the University. Participants will review policies and procedures related to accounts receivable, the financial system processes, and reports. Specific emphasis will be on the monitoring activities associated with accounts receivable balances and collections. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Registration
To enroll in the online course/assessment, go to the AR Monitoring Enrollment Form.
Asset Accounting
This online course discusses how capital assets are accounted for on the balance sheet at the time of purchase, and the impacts depreciation expense will have on a department’s monthly balances. Participants will get an overview of balance sheet items, asset accounting, and reporting specific to assets and depreciation expense.
Prerequisites: Basic Accounting, Basic Accounting II, Chart of Accounts
Registration
To enroll in the online course, go to the Asset Accounting Enrollment Form.
Asset Management
This online course provides an overview of the methods used to record capital assets in the financial system. Participants will understand the type of information that is critical to record for a capital asset and will be able to complete request forms to add, update, or change information related to capital asset. This online course takes about 30 minutes to complete. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Asset Management Enrollment Form.
Bank Card Reconciliation
This online course provides an overview of the process for reconciling point-of-sale bank card payments. Participants will also review policies and procedures related to accepting bank card payments. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Bank Card Reconciliation Enrollment Form.
Basic Accounting
This online course provides an overview of Basic Accounting principles. Participants will understand how to use debits and credits to balance entries in double-entry accounting, as well as how fund accounting is used at the University. The course will define when the accounting periods at the University begin and end within the fiscal year, and explain what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture and work into the accounting equation.
Registration
To enroll in the online course/assessment, go to the Basic Accounting Enrollment Form.
Basic Accounting II
This online course provides a more detailed review of basic accounting principles. Participants will review the different types of assets, liabilities, revenues, and expenses. An overview of the key financial statements used by the University will be provided
Prerequisite: Basic Accounting
Registration
To enroll in the online course/assessment, go to the Basic Accounting II Enrollment Form.
Budget Development Worksheet
This online course for RRC managers covers how RRC managers will use the PeopleSoft financial system to complete and submit their Budget Development Worksheets. The Budget Development Worksheet is a forecasting tool that RRC managers submit to University Budget and Finance. This worksheet indicates the estimated revenue and expenditures for the remainder of the current fiscal year as well as estimates for the next fiscal year.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Budget Development Worksheet Enrollment Form.
Budget Entry
This instructor-led course provides participants with an overview of the budget process and instructions for completing and submitting the detailed departmental budget.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
RRC manager approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the RRC manager, we will contact you about enrollment.
- This course will be offered again starting in spring 2010. Course dates and registration options will not be available until closer to that time period.
RRC Budget Entry
This instructor-led course is specific to RRC managers and their designees. Participants will learn how to distribute the budget office allocations as well as how to complete a detailed budget in the financial system.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
RRC manager approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the RRC manager, we will contact you about enrollment.
- This course will be offered again starting in spring 2010. Course dates and registration options will not be available until closer to that time period.
Budget Journals
This instructor-led course discusses budget adjustments policies and procedures, when and how to use commitment control to enter and process budget journals, when and how to use the General Ledger to enter and process budget journals, how to enter and process a budget transfer, how to view and solve budget errors, and how to search and review budgets for ChartField string.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
- Tuesday, November 10, 8:30-12:30
To register, contact Training Services at 612-626-1373 or trngsvcs@umn.edu.
Chart of Accounts
This instructor-led course provides a detailed review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. Through group exercises and discussion, participants will apply the concepts learned in class using the Chart of Accounts manual (pdf).
Prerequisite: Basic Accounting
Registration
- Twin Cities Chart of Accounts
- Thursday, November 5, 8:30-4:00
- Wednesday, November 18, 8:30-4:00
Chart of Accounts Refresher
This online course provides a review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. This course is designed to be a review and should be taken in addition to the classroom Chart of Accounts session. Through self-paced exercises, participants will have a chance to practice the concepts learned using the Chart of Accounts manual (pdf).
Registration
To enroll in the online course, go to the COA Refresher Enrollment Form.
Create Bills
This instructor-led course provides an overview of the policies and procedures related to nonsponsored accounts receivable at the University. Participants will learn what constitutes a nonsponsored receivable and how to use the financial system to generate a bill for a customer. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Customer Information Overview
Registration
- Thursday, November 12, 8:30-2:30
Cluster director approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the cluster director, we will contact you about enrollment.
Create Requisitions
This instructor-led course provides hands-on instructions for completing the different types of purchase requisitions in the financial system, including purchasing from U-Stores. Participants will review policies and procedures related to purchasing, the different types of requisitions available, and the process to complete a requisition. This course includes both purchases of standard goods and services and professional services, but it does not include Procurement Card (PCard) purchases. It does include information on the critical step of receiving purchases, however. Upon registration, you will be enrolled in the Receiving Purchases online course and more information about this process will be provided in class. An online assessment will be available to participants at the end of the session.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
- Wednesday-Thursday, October 28-29, 8:30-4:00
- Tuesday-Wednesday, November 10-11, 8:30-4:00
To register, contact Training Services at 612-626-1373 or trngsvcs@umn.edu.
Customer Information Overview
This online course discusses the customer information that needs to be verified and reviewed prior to bills being entered in the system. Participants will get an overview of customer information, contact information, customer tax status, and credit risk assessment, along with instructions on requesting new customers or changes to existing customers via the UMN Worklist.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Customer Information Overview Enrollment Form.
Departmental Deposits
This online course reviews the policies and procedures for handling departmental deposits associated with nonsponsored accounts receivable transactions. This includes deposits resulting from billed receivables, point of sale activities, and other miscellaneous types of deposits. Participants will review the process for handling deposits and record it correctly in the financial system. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the Departmental Deposits Enrollment Form.
Endowments
This instructor-led course provides a detailed review of the endowments process from a department’s perspective. Participants will review all policies and procedures related to endowments and discuss the process for recording and changing an endowment in the financial system. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
- December – date TBD
To register, contact Training Services at 612-626-1373 or trngsvcs@umn.edu.
Financial Management Orientation
This online course provides an introduction to the University of Minnesota and presents an overview of the financial operations at the University. There is no assessment associated with this course.
Prerequisite: None
Registration
To register for this online course, complete the Financial Management Orientation online enrollment form.
Financial Reporting
This online course covers the basic aspects of the financial system reporting instance, including a discussion of the differences between inquiries and reports, and samples of each. The primary audience for this course is non-financial staff such as faculty and PIs, but financial staff may find it useful as well. A printable transcript is available for this course; a link to the transcript is provided within the course itself. There is no assessment for this course.
Prerequisites: None
Registration
To enroll in the online course, go to the Financial Reporting Enrollment Form.
Financial System Closing Process
This online course provides an overview of accounting periods, module closing, interim closing, and year-end closing schedules. It takes approximately 30 minutes to complete. There is no competency assessment for this course.
Registration
To enroll in the online course, go to the Financial System Closing Process Enrollment Form.
Financial System Navigation
This online course is intended to give a brief overview of the navigational features of PeopleSoft. It can be used as an introduction before attending financial system courses in April, or it can be used as a refresher after attending training. This course is not intended to teach advanced features like searches, inquiries, and reporting.
Registration
To enroll in the online course, go to the Financial System Navigation Enrollment Form.
Journal Entry
This instructor-led course provides an overview of what constitutes a journal voucher in a department, the accounting principles surrounding journal vouchers, and how to process a voucher in the financial system. Participants will understand how to create and change a journal voucher. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Registration
- Tuesday, November 17, 8:30-3:00
Cluster director approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the cluster director, we will contact you about enrollment.
Journal Entry Approvals
This online course provides instruction for processing approvals for journal voucher transactions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Registration
To enroll in the online course/assessment, go to the Journal Entry Approvals Enrollment Form.
PCard Approvals
This online course provides instruction on processing approvals for procurement card reconciliation. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the PCard Approvals Enrollment Form.
PCard Reconciliation
This online course provides an overview of the process for reconciling the PCard statement with receipts and assigning purchases to the correct account string. Participants will review PCard policies and procedures, the PCard calendar and the process for reconciling in the financial system. This course will include an overview of troubleshooting procedures for the PCard. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course/assessment, go to the PCard Reconciliation Enrollment Form.
Procurement Specialist
This instructor-led course provides detailed instructions on the various responsibilities of a procurement specialist. Particular emphasis is placed on the areas of high risk and financial compliance that a procurement specialist is responsible for, such as change orders, contracts for professional services (CPS), and error resolutions. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Create Requisitions, Receiving Purchases, Vendor Inquiry, Vendor Payments
Registration
- Tuesday-Wednesday, October 27-28, 8:30-4:00
- Wednesday-Thursday, November 18-19, 8:30-4:00
Cluster director approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the cluster director, we will contact you about enrollment.
Purchasing from U-Stores
This course is intended for non-financial staff only—faculty, lab staff, and administrative staff who do not have any other preparer or approver responsibilities using the financial system and who will only be making purchases through U-Stores.
This online course provides an overview of the financial system, Chart of Accounts, and purchasing for U-Stores. Participants will learn how to navigate to U-Stores and place a U-Stores order within the financial system. An online assessment will be available at the end of the course.
Registration
To enroll in the online course, go to the Purchasing from U-Stores Enrollment Form.
Query Manager
Click here to review the course description and requirements. (pdf)
Prerequisites: Basic Accounting, Chart of Accounts
Also recommended: Financial System Navigation
Registration
- Tuesday-Wednesday, November 10-11, 8:30-4:00
- Tuesday-Wednesday, December 8-9, 8:30-4:00 (St. Paul Campus)
- Tuesday-Wednesday, December 29-30, 8:30-4:00
RRC manager approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the RRC manager, we will contact you about enrollment.
Receiving Purchases
This online course provides an overview of the process for receiving purchases in the financial system. Online receiving is an integral part of the financial system and is required for all purchases originated with a requisition. Participants will review policies and procedures as well as the process for receiving in the financial system. An online assessment will be available at the end of the course.
Registration
To enroll in the online course, go to the Receiving Purchases Enrollment Form.
Requisition Approvals
This online course provides instruction on processing approvals for all types of requisitions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Requisition Approvals Enrollment Form.
Travel Authorizations and Expense Reimbursement
This instructor-led course provides an overview of the ways employees can record travel-related information and request reimbursement for all expenses, including human subject and travel-related expenses. Participants will review policy and procedures related to travel and other types of employee reimbursement expenses, as well as the process for recording the information in the financial system. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
- Thursday, November 19, 8:30-3:00
To register, contact Training Services at 612-626-1373 or trngsvcs@umn.edu.
Travel and Expense Approvals
This online course provides instruction on processing approvals for all types of expense reimbursements, including travel. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Travel and Expense Approvals Enrollment Form.
Vendor Inquiry
This online course provides an overview of the information contained in the vendor file. Participants will understand the critical information required in the file and will be able to complete the vendor request form appropriately as a result. Participants will also be able to use the vendor file to look up information as necessary to complete their financial transactions.
Registration
To enroll in the online course, go to the Vendor Inquiry Enrollment Form.
Vendor Payment Approvals
This online course provides instruction on processing approvals for payment vouchers and internal sales journal vouchers. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Registration
To enroll in the online course, go to the Vendor Payment Approvals Enrollment Form.
Vendor Payments
This instructor-led course provides an in-depth review of the policies and procedures associated with payments to external vendors and internal sales transactions. Participants will use case studies and hands-on examples to review the various types of payment vouchers. This course will cover an overview of vendor and tax-related issues necessary to correctly process payments to vendors. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts Suggested: Vendor Inquiry
Registration
- Wednesday, November 11, 8:30-4:00
Cluster director approval is required for enrollment in this course. Once Training Services has received an e-mail with approval from the cluster director, we will contact you about enrollment.
Training Services
- 260 West Bank Office Building
- 1300 South 2nd Street
- Minneapolis, MN 55454
- 612-626-1373
- 612-625-9841 (fax)
- trngsvcs@umn.edu