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This online course provides departmental staff with background in navigating customer information, billing details, accounts receivable, invoice reprinting, and accounts receivable monitoring in the financial system. As a result of taking this training, participants will be able to research and assist in resolving customer billing questions. Course completion is sent to training records at the end of the course.
Course Type/Duration: Online; 40 minutes
Accounts Receivable Inquiry course
This online course provides an overview of how nonsponsored accounts receivable are accounted for at the University. Participants will review policies and procedures related to accounts receivable, the financial system processes, and reports. Specific emphasis will be on the monitoring activities associated with accounts receivable balances and collections. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Course Type/Duration: Online; 1 hour
This online course discusses how capital assets are accounted for on the balance sheet at the time of purchase, and the impacts depreciation expense will have on a department’s monthly balances. Participants will get an overview of balance sheet items, asset accounting, and reporting specific to assets and depreciation expense.
Prerequisites: Basic Accounting, Basic Accounting II, Chart of Accounts
Course Type/Duration: Online; 30 minutes
This online session will provide participants with a basic understanding of when, why, and how capital assets must properly be transferred through the completion of the Capital Equipment Asset Transfer Form. In addition, users will learn that the consequences of the improper completion of the form will result in negative impacts to the financial accuracy of accounts, reports, and other financial processes. NOTE: This course has narration, so you will need to access it using a computer that has audio capabilities.
Course Type/Duration: Online; 30 minutes
This online course provides an overview of the process for reconciling point-of-sale bank card payments. Participants will also review policies and procedures related to accepting bank card payments. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This online course provides an overview of Basic Accounting principles. Participants will understand how to use debits and credits to balance entries in double-entry accounting, as well as how fund accounting is used at the University. The course will define when the accounting periods at the University begin and end within the fiscal year, and explain what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture and work into the accounting equation. An online assessment will be available at the end of the course.
Course Type/Duration: Online; 1 hour
This online course provides a more detailed review of basic accounting principles. Participants will review the different types of assets, liabilities, revenues, and expenses. An overview of the key financial statements used by the University will be provided. An online assessment will be available at the end of the course.
Prerequisite: Basic Accounting
Course Type/Duration: Online; 1 hour
This online course for RRC managers covers how RRC managers will use the PeopleSoft financial system to complete and submit their Budget Development Worksheets. The Budget Development Worksheet is a forecasting tool that RRC managers submit to University Budget and Finance. This worksheet indicates the estimated revenue and expenditures for the remainder of the current fiscal year as well as estimates for the next fiscal year.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 30 minutes
This instructor-led course provides both departmental staff and RRC managers and designees with an overview of the budgeting process including allocations, non-allocations, asset budgeting, and position budgeting. Participants will learn the process for completing and submitting the departmental detailed budget. Additional information will be provided at the end of the session for RRC managers and designees on how to manage RRC allocations.
The audience for these sessions is employees who are responsible for budgeting at the DeptID or RRC level who do not already have access to Budget Entry/Position Budgeting in the financial system.
Prerequisites: Basic Accounting, Chart of Accounts
RRC manager approval is required for enrollment in this course. Once Training Services has received an email with approval from the RRC manager, we will contact you about enrollment.
This course is offered every spring.
Instructor-led Budget Entry labs are for employees who have access to Budget Entry/Position Budgeting within the financial system and have questions regarding the budgeting process. Staff will offer assistance to employees who are responsible for budgeting at the DeptID or RRC level. If you want to perform data entry in the financial system, you must bring your M Key.
Budget Entry labs are offered every spring.
These refreshers are being updated and will be available beginning May 2012.
This instructor-led course discusses budget adjustments policies and procedures, when and how to use commitment control to enter and process budget journals, when and how to use the General Ledger to enter and process budget journals, how to enter and process a budget transfer, how to view and solve budget errors, and how to search and review budgets for ChartField string. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Instructor-led; 4 hours
RRC manager approval is required for enrollment in this course. Once Training Services has received an email with approval from the RRC manager, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| Friday, March 9, 8:30-12:30 |
This instructor-led course provides a detailed review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. Through group exercises and discussion, participants will apply the concepts learned in class using the Chart of Accounts manual (pdf). An online assessment will be available at the end of the course.
Prerequisite: Basic Accounting
Course Type/Duration: Instructor-led; 7 hours
| Minneapolis West Bank | Duluth |
|---|---|
| Wednesday, February 22, 8:30-4:00 | Thursday, February 16, 8:30-4:00 |
| Thursday, March 8, 8:30-4:00 | Wednesday, March 7, 8:30-4:00 |
| Tuesday, March 20, 8:30-4:00 |
This online course provides a review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. This course is designed to be a review and should be taken in addition to the classroom Chart of Accounts session. Through self-paced exercises, participants will have a chance to practice the concepts learned using the Chart of Accounts manual (pdf).
Course Type/Duration: Online; 30 minutes
This online course provides an overview of who uses combo codes, how they are created and how they are used.
Course Type/Duration: Online; 30 minutes
This instructor-led course provides an overview of the policies and procedures related to nonsponsored accounts receivable at the University. Participants will learn what constitutes a nonsponsored receivable and how to use the financial system to generate a bill for a customer. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Customer Information Overview
Course Type/Duration: Instructor-led; 6 hours
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| TBD |
This instructor-led course provides hands-on instructions for completing the different types of purchase requisitions in the financial system, including purchasing from U-Stores. Participants will review policies and procedures related to purchasing, the different types of requisitions available, and the process to complete a requisition. This course includes both purchases of standard goods and services and professional services, but it does not include Procurement Card (PCard) purchases. It does include information on the critical step of receiving purchases, however. Upon registration, you will be enrolled in the Receiving Purchases online course and more information about this process will be provided in class. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Vendor Inquiry
Course Type/Duration: Instructor-led; 13 hours
| Minneapolis West Bank |
|---|
| Wed-Thu, February 15-16, 8:30-4:00 |
| Tue-Wed, February 28-29, 8:30-4:00 |
| Wed-Thu, March 14-15, 8:30-4:00 |
This online course provides an overview of creating an interactive report dashboard in UM Analytics (Business Intelligence - BI). It is intended for those individuals who will have access to author dashboards in BI. The course includes creating dashboard page layouts and adding dashboard objects.
Course Type/Duration: Online; 30 minutes
Creating An Interactive Report Dashboard course
This online course discusses the customer information that needs to be verified and reviewed prior to bills being entered in the system. Participants will get an overview of customer information, contact information, customer tax status, and credit risk assessment, along with instructions on requesting new customers or changes to existing customers via the UMN Worklist. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This online course provides an overview of the University's Data Warehouse query-building tool. Participants will understand how to use the point-and-click method to build a query.
Course Type/Duration: Online; 30 minutes
This online course reviews the policies and procedures for handling departmental deposits associated with nonsponsored accounts receivable transactions. This includes deposits resulting from billed receivables, point of sale activities, and other miscellaneous types of deposits. Participants will review the process for handling deposits and record it correctly in the financial system. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This online course provides a detailed review of the endowments process from a department’s perspective. All policies and procedures related to endowments and the process for recording and changing an endowment in the financial system are reviewed. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This instructor-led course provides information about the various financial reports available through umreports.umn.edu. Faculty will discuss the interpretation of the data available within the reports and the financial decisions the data supports.
Course Type/Duration: Instructor-led; 1.5 hours
| Minneapolis West Bank |
|---|
| Thursday, February 9, 1:00-2:30 |
This online course provides an introduction to the University of Minnesota and presents an overview of the financial operations at the University.
Course Type/Duration: Online; 30 minutes
This online course covers the basic aspects of the financial system reporting instance, including a discussion of the differences between inquiries and reports, and samples of each. The primary audience for this course is non-financial staff such as faculty and PIs, but financial staff may find it useful as well.
Course Type/Duration: Online; 30 minutes
This online course provides an overview of accounting periods, module closing, interim closing, and year-end closing schedules.
Course Type/Duration: Online; 30 minutes
This online course is intended to give a brief overview of the navigational features of PeopleSoft. It can be used as an introduction before attending financial system courses, or it can be used as a refresher after attending training. This course is not intended to teach advanced features like searches, inquiries, and reporting.
Course Type/Duration: Online; 30 minutes
Training Services, the Controller's Office, and the Department of Audits have partnered to assist University management and staff in understanding and implementing internal controls. This course provides a means of prevention and awareness of institutional risks using the Integrated Framework Control Model.
This course is available as a unit session for a group of 10 or more.
This instructor-led course provides an overview of what constitutes a journal voucher in a department, the accounting principles surrounding journal vouchers, and how to process a voucher in the financial system. Participants will understand how to create and change a journal voucher. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Course Type/Duration: Instructor-led; 5.5 hours
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
Journal Entry courses are scheduled flexibly as training needs are identified.
| Minneapolis West Bank |
|---|
| Thursday, March 8, 8:30-3:00 |
This online course provides instruction for processing approvals for journal voucher transactions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II
Course Type/Duration: Online; 1 hour
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
This instructor-led course provides an overview of the journal entry upload process. Attendees are selected and approved by cluster directors and Accounting Services. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Journal Entry
Course Type/Duration: Instructor-led; 4 hours
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| TBD |
What do people managing or overseeing purchasing activity in their departments need to know? The University's director of purchasing provides information on the principles and values that govern purchasing processes at the University in terms of how these values and principles are supported by management staff at the department and college levels in the conduct of their department's purchasing activities.
This course is available as a unit session for a group of 10 or more.
This instructor-led course provides information about the various financial reports available through umreports.umn.edu. Managers will discuss the interpretation of the data available within the reports and the financial decisions the data supports.
Course Type/Duration: Instructor-led; 1.5 hours
| Minneapolis West Bank |
|---|
| Thursday, March 15, 1:00-2:30 |
This online course provides learners with an introduction to the nVision tool. This tool can be used to create financial reports in PeopleSoft. Learners will review the elements needed to create an nVision report and the order in which to do it. Learners will be provided with a resource page that lists the primary nVision layouts currently available. This course is for learners who are comfortable with report writing tools and are looking for an additional resource for creating financial reports.
Course Type/Duration: Online; 30 minutes
This online course provides instruction on processing approvals for procurement card reconciliation. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This instructor-led course provides specific information to users responsible for performing monthly Procurement Card (PCard) reconciliation within a department. Specifically, it will provide an overview of the PCard reconciliation process, policies, deadlines, and the proper monitoring of PCard transactions. Users will also perform data entry to gain first-hand practice at reconciling PCard transactions in the financial system. Throughout the course, users will gain knowledge on how to effectively use internal controls and other resources to help them successfully reconcile and monitor PCard transactions. To receive a PCard, follow the process outlined on the Policy Library. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Instructor-led; 6.5 hours
| Minneapolis West Bank |
|---|
| Friday, February 17, 8:30-4:00 |
| Tuesday, March 13, 8:30-4:00 |
This instructor-led course provides information on procurement-related inquiries and queries in the financial system. It provides an overview of the procurement process covering requisition and purchase order creation, receipt and voucher entry, and payment creation. Each session is tailored based on participants’ feedback on a pre-course survey. Participants will learn how to run and interpret procurement-related inquiries and use existing queries that assist in answering the top identified business-critical questions related to the procurement process. In order to run inquiries and queries specific to a college/admin unit, participants will need to bring their M Keys and applicable data such as requisition, PO, and voucher numbers; ChartField values (Fund, DeptID, Program, Project, etc.); vendor names; procurement specialist’s x.500; and origin code. Note: This course does not address inquiring into PCard transactions.
Course Type/Duration: Instructor-led; 4 hours
| Minneapolis West Bank |
|---|
| Wednesday, March 28, 8:30-12:30 |
This instructor-led course provides detailed instructions on the various responsibilities of a procurement specialist. Particular emphasis is placed on the areas of high risk and financial compliance that a procurement specialist is responsible for, such as change orders, contracts for professional services (CPS), and error resolutions. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Create Requisitions, Receiving Purchases, Vendor Inquiry, Vendor Payments
This course schedule is determined once approved registration requests are received by Training Services.
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| Tue-Wed, February 14-15, 8:30-4:00 |
This instructor-led session provides procurement specialists with a review of change order and CPS amendment best practices. Participants will review the process when a change order or amendment is needed and how to do it.
This course is intended for non-financial staff only—faculty, lab staff, and administrative staff who do not have any other preparer, approver, or receiver responsibilities using the financial system and who will only be making purchases through U-Stores.
This online course provides an overview of the financial system, Chart of Accounts, and purchasing for U-Stores. Participants will learn how to navigate to U-Stores and place a U-Stores order within the financial system. An online assessment will be available at the end of the course.
Course Type/Duration: Online; 1 hour
This is a 2-day accelerated course for advanced users of the financial system. Due to the complexity of the query tool, the Controller’s Office and the Office of Budget and Finance identified competencies that are necessary to be successful in using this tool. Participants are expected to have a high level of knowledge, skills, and abilities for learning to use the Query tool and analyze the data results. To determine if this tool is right for you, review the course description and required skill set (pdf).
Prerequisites: Basic Accounting, Chart of Accounts
Also recommended: Financial System Navigation
Course Type/Duration: Instructor-led; 6.5 hours
RRC manager approval is required for enrollment in this course. Once Training Services has received an email with approval from the RRC manager, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| Tue-Wed, March 20-21, 8:30-4:00 |
This online course provides an overview of the process for receiving purchases in the financial system. Online receiving is an integral part of the financial system and is required for all purchases originated with a requisition. Participants will review policies and procedures as well as the process for receiving in the financial system. An online assessment will be available at the end of the course.
Course Type/Duration: Online; 1 hour
This instructor-led course provides participants with an overview of the reconciliation, validation, and verification process. Participants will be introduced to available tools, terminology, and policies for fiscal responsibility.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Instructor-led; 6.5 hours
| Minneapolis West Bank |
|---|
| Thursday, February 23, 8:30-4:00 |
This online course provides information on the importance of resolving vouchers in recycle status by defining recycle status and explaining how to identify vouchers in recycle status. As a result of this training, participants will be able to:
This training was developed as a result of a system enhancement and is highly recommended for current voucher preparers.
Prerequisites: Basic Accounting, Chart of Accounts, Vendor Inquiry, Vendor Payments
Course Type/Duration: Online; 30 minutes
Access to this course was automatically granted to current voucher specialists and is available on MyU under the My Courses tab. New voucher specialists will receive this information when completing the Vendor Payments training course. Contact Training Services at 612-626-1373 with questions.
This online course provides instruction on processing approvals for all types of requisitions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This instructor-led course provides an overview of the ways employees can record travel-related information and request reimbursement for all expenses, including human subject and travel-related expenses. Participants will review policy and procedures related to travel and other types of employee reimbursement expenses, as well as the process for recording the information in the financial system. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Instructor-led; 5.5 hours
| Minneapolis West Bank | Duluth |
|---|---|
| Tuesday, February 21, 8:30-3:00 | Wednesday, February 15, 8:30-3:00 |
| Thursday, March 22, 8:30-3:00 |
This online course provides instruction on processing approvals for all types of expense reimbursements, including travel. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This online course provides a detailed review of the policy and procedures for arranging and reimbursing travel. Through interactive trivia questions, participants will understand how to apply the University's travel policy and procedure.
This online course is an additional prerequisite for the Create Requisitions and Vendor Payments courses. It provides an overview of the information contained in the vendor file. Participants will understand the critical information required in the file and will be able to complete the vendor request form appropriately as a result. Participants will also be able to use the vendor file to look up information as necessary to complete their financial transactions. No access is granted by completion of this course.
Course Type/Duration: Online; 30 minutes
This online course provides instruction on processing approvals for payment vouchers and internal sales journal vouchers. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts
Course Type/Duration: Online; 1 hour
This instructor-led course provides an in-depth review of the policies and procedures associated with payments to external vendors and internal sales transactions. Participants will use case studies and hands-on examples to review the various types of payment vouchers. This course will cover an overview of vendor and tax-related issues necessary to correctly process payments to vendors. An online assessment will be available at the end of the course.
Prerequisites: Basic Accounting, Chart of Accounts, Vendor Inquiry
Course Type/Duration: Instructor-led; 6.5 hours
Cluster Director approval is required for enrollment in this course. A Training Approval Form must be completed by the cluster director of your college/admin unit before registration can be processed for this training. Once Training Services receives the appropriate approval, we will contact you about enrollment.
| Minneapolis West Bank |
|---|
| Thursday, February 9, 8:30-4:00 |
| Wednesday, March 7, 8:30-4:00 |
To request disability accommodations, please contact Training Services, trngsvcs@umn.edu, 612-626-1373.
Training Services
260 West Bank Office Building, 1300 South 2nd Street, Minneapolis, MN 55454