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HRMS Course Materials

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HRMS Business Processes and Job Aids Website

Address Entry and Maintenance

Address Entry and Maintenance Job Aid (4-20-15)

Add a Person/Person of Interest

Add a Person/Person of Interest Job Aid (8-31-15)

Add a Person/Person of Interest Field Names Definitions Job Aid (8-31-15)

Entering UNS Appointments Job Aid (8-7-15)

Additional Pay

Additional Pay Field Names and Definitions Job Aid (9-9-15)

Additional Pay Instructions Job Aid (8-20-15)

Understanding Additional Pay Prorating Job Aid (10-28-15)

Appointment Entry

Absence Management Eligibility Groups Job Aid (1-8-16)

Academic Temp/Casual Appointments Job Aid (11-18-15)

Appointment Entry: New Hire Checklist Job Aid (10-29-15)

Appointment Entry: Hire Field Names and Definitions Job Aid (10-29-15)

Appointment Entry: Hire Step by Step Job Aid (10-29-15)

Calculating the Progression Anniversary Date

Empl Class

Entering Appointments Manually Job Aid (5-15-15)

Expected Job End Date Job Aid (5-15-15)

Hire a Graduate Student/Assistant/TA/RA into a Non-Posted Job Job Aid (5-7-15)

9 and 10 Over 12 Month Appointments in HRMS Job Aid (5-19-15)

9 and 10 Over 12 Month Sabbatical Entry Job Aid (11-20-15)

Phased Retirement Job Aid (4-6-15)

Rate Codes on Job Data: Compensation Job Aid (10-6-15)

Sabbatical Leaves Job Aid (9-8-15)

UNS Appointments Job Aid (8-7-15)

Supplement: May/Summer Dates for Teaching and Research Appointments (4-7-16)

Teaching and Research Appointments - May/Summer 2016 Information Packet (4-1-16)

UNS Appointments Job Aid (8-7-15)

Using Smart HR for Temp/Casual or Student Hires Job Aid (2-19-15)

What Happened to Appointment Type and Term Job Aid (4-8-15)

Appointment View

View Employee Contact Information Job Aid (12-23-14)

View Employee Emergency Contact Job Aid (11-3-15)

View Employee Job Summary Job Aid (12-23-14)

View Job Data Job Aid (1-9-15)

View Payroll Accounting Distribution by Department Job Aid (12-29-14)

View Payroll Accounting Distribution by Employee Job Aid (1-8-15)

View Position Data Summary Job Aid (12-19-14)

View Position History and Vacant Positions Job Aid (12-29-14)

View Position Info Job Aid (12-29-14)

Approving Time and Absences

Approving Absence Requests Job Aid (12-22-14)

Approving Timesheets Job Aid (12-22-14)

Overriding Funding Sources on Timesheets Job Aid (12-22-14)

Timesheets Search Criteria for Supervisors Job Aid (12-22-14)


Citizenship/Visa Data Job Aid (1-5-16)

Contract Details

Contract Field Names and Definitions Job Aid (12-3-15)

Entering Contract Details Job Aid  (12-3-15)

Distribution Entry and Retro Distributions

Direct Retro Distribution: Step by Step Job Aid (3-30-16)

Distribution Funding Levels and Strategies Job Aid (11-17-14)

Job Data (Position) Overrides in Additional Pay and Distribution Entry Job Aid (9-22-15)

Retro Distributions Certified Approval Job Aid (7-9-15)

Setting Up Distributions for Payroll Earnings Job Aid (6-8-15)

Setting Up Summer Funding Job Aid (6-8-15)

Setting Up UNS Funding Job Aid (6-8-15)

Viewing a Direct Retro Transaction Job Aid (3-22-16)

HRMS Reporting Workshop

HRMS Reporting Workshop Manual (12-1-15)

Tools for Payroll Validation and Reconciliation Job Aid (11-4-15)

Leaves of Absence Overview

Overview of Leaves of Absence

Managing Delegations

Acting on Delegation Requests Job Aid (2-10-15)

Creating and Revoking Delegation Requests Job Aid (2-10-15)

Delegation Statuses and Request Statuses Job Aid (2-11-15)

Managing Schedules

Assigning Work Schedules Job Aid (5-19-15)

Work Schedules in HRMS Job Aid (12-23-14)

Offer, Accept, & Prepare for Hire

Adding Multiple Position Numbers to Job Openings

Applicant Disposition Requirements

Prepare for Hire: Step by Step Job Aid (4-14-16)

Preparing a Job Offer Job Aid (12-3-14)

Preparing a Job Offer Field Names and Definitions Job Aid (12-3-14)

Working with Job Offers Overview Job Aid (12-22-14)

Pay Statement

Anatomy of a Pay Statement Job Aid (3-18-15)

Payroll Verification

Payroll Verification Report: Anatomy of a Page Job Aid (2-10-16)

Reconcile Payroll Verification Report List Job Aid (2-10-16)

Reports and Queries for Payroll Verification Job Aid (2-10-16)

Position Management

Creating New Positions Job Aid (10-13-14)

Full Time Equivalent (FTE) Calculations Job Aid (9-8-15)

Pooled Positions Job Aid (10-13-14)

Position Management Approval Job Aid (1-21-15)

Position Pages Field Names and Definitions Job Aid (10-21-14)

Updating Existing Positions Job Aid (1-28-15)

Updating Existing Positions Reason Codes Job Aid (1-28-15)

Post & Recruit

Adding Multiple Position Numbers to Job Openings

Cloning a Job Opening Job Aid (10-28-14)

Create Job Opening Field Names and Definitions Job Aid (10-24-14)

Creating a Job Opening Job Aid (10-28-14)

Job Posting Guidelines

Standard vs. Continuous Job Posting Scenarios

Query Viewer

Query Viewer Job Aid (7-8-15)

Reporting Time

Anatomy of a Page: Elapsed Timesheet Job Aid (8-13-15)

Anatomy of a Page: Punch Timesheet Job Aid (8-13-15)

Steps to Reporting Time Job Aid (12-31-14)

Time Reporting Codes Job Aid (12-24-14)

Screen & Select

Applicant Disposition Requirements

Creating and Managing Applicant Lists

Evaluating the Candidate Pool for a Job Opening

Modifying a Job Opening Job Aid (1-22-15)

Rejecting and Corresponding with Applicants Job Aid (1-7-15)

Routing Applicants to the Hiring Manager Job Aid (1-6-15)

Scheduling Interviews Job Aid (1-12-15)

Submitting Absences

Absence Definitions Job Aid (12-21-14)

Editing an Absence Request Job Aid (4-20-15)

My Monthly Schedule Job Aid (12-21-14)

Submitting an Absence Request for Full Days Job Aid (12-21-14)

Submitting an Absence Request for Partial Days Job Aid (12-21-14)

Tenure and Continuous Data

Tenure and Continuous Data Job Aid (3-2-15)

Tenure Field Names and Definitions Job Aid (3-2-15)

Unit Absence Administration

Anatomy of a Page: Absence Event Job Aid (3-12-15)

Cashouts and Buydowns Job Aid (5-20-15)

Queries for Time and Absence Reporting Job Aid (7-1-15)

Time & Absence Administrators Job Aid (2-11-15)

Verify Absence Enrollment Job Aid (2-25-15)

Unit Time Administration

Converting Overtime to Comp Time on Elapsed Timesheets Job Aid (5-13-15)

Queries for Time and Absence Reporting Job Aid (7-1-15)

Reporting Shift on Timesheets Job Aid (3-10-15)

Reporting Time with Multiple Appointments Job Aid (2-24-15)

Rounding of Time on Timesheets Job Aid (2-23-15)

Timesheet Exceptions Job Aid (4-4-16)

Validating Payable Time Job Aid (2-27-15)

Variable Schedules for Employees in HRMS Job Aid (4-21-15)

Welcome to Recruiting

Anatomy of a Page: Recruiting Home for Hiring Managers Job Aid (10-29-14)

Anatomy of a Page: Recruiting Home for Unit Recruiters Job Aid (10-29-14)

Work Study

Work Study Placement Job Aid (3-6-15)

These materials are available in alternative formats upon request.
Direct requests to 612-624-8647 (4-UOHR).


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