University of Minnesota
Office of Human Resources

Financial Management Course Materials

HRMS Materials | Sponsored Projects Materials

Most course materials are in PDF format and require Adobe Reader to view.

General Job Aids

Carryforward Balance Calculations Job Aid (4-5-11)

Financial Resources Job Aid (7-25-13)

Making the Most Common Purchases Job Aid (5-20-13)

University Purchasing Methods Job Aid (5-6-14)

Workflow and Approval Processes Job Aid (6-12-15)

Accounts Receivable Inquiry

Accounts Receivable Inquiry Navigation Job Aid (11-5-11)

Invoice Reprint Options Job Aid (1-27-15)

Accounts Receivable Monitoring

Accounts Receivable Monitoring Job Aid (8-16-11)

Department Hold on Past Due Customer Account Letters Job Aid (3-26-15)

Asset Transfer


Bank Card Reconciliation

Bank Card Reconciliation Job Aid (7-1-08)

Budget Development Worksheet

Budget Development Worksheet - Dept. User Job Aid (9-1-08)

Budget Development Worksheet - RRC Manager Job Aid (9-1-08)

Budget Entry

Budget Entry and Position Budgeting Manual (1-24-14)

RRC Manager/Designee Budget Entry Manual (1-24-14)

Budget Entry Train the Trainer Checklist Job Aid (2-21-14)

Budget Entry Upload Job Aid (4-6-12)

Position Budgeting Page Information Job Aid (3-20-12)

Budget Journals

Budget Journal Upload Process Job Aid (4-20-15)

Budget Journals Decision Tree / ChartField String Detail Job Aid (7-7-15)

Budget Journals in Commitment Control Job Aid (10-28-14)

Budget Journals Manual (7-9-15)

Budget Journals: Creating Combo Codes for HRMS and Campus Solutions (Student) Transactions Job Aid (5-26-15)

Chart of Accounts

As of 7/1/12 (FY13+), the Controller's Organization is responsible for the COA manual. To access the current version, navigate to: The manual is always current. When changes occur, a list of those changes may be accessed in the introduction section of the manual.

Historical COA manuals:

Add a New ChartField Job Aid (10-27-14)

Chart of Accounts Maintenance: Approve a Request Job Aid (8-26-09)

ChartField Report Masks Job Aid (2-4-10)

The Financial System General Ledger ChartFields Job Aid (10-28-15)

Summary of DeptID Approval Roles Job Aid (5-6-15)

Update a DeptID's Approvers Job Aid (10-27-14)

Update ChartField Job Aid (10-27-14)

Create Bills

Create Bills Manual (7-15-15)

Accounts Receivable Inquiry Navigation Job Aid (11-5-11)

Adjust Entire Bill Job Aid (4-14-15)

Attaching Supporting Documentation to an Invoice Job Aid (4-9-15)

Create Bills Entry Checklist (7-15-15)

Create Bills Process Flow (5-20-08)

Invoice Reprint Options Job Aid (1-27-15)

Create Expense Reports

Create Expense Reports Manual (8-11-15)

Queries to Manage PCard Activity Job Aid (7-29-15)

Reconciling a Cash Advance on an Expense Report Job Aid (6-24-15)

UM Delegate Authority for Expense Preparers Job Aid (11-26-14)

Create Requisitions

Create a Requisition (UPK) (Overview of upgraded screens)

Create Requisitions Manual (3-18-15)

CPS Checklist (2-16-15)

Manage Requisitions Job Aid (10-2-12)

Standard Goods and Services Checklist (2-16-15)

Creating Travel Authorizations and Cash Advances

Create a Cash Advance Job Aid (5-4-15)

Create a Travel Authorization Job Aid (1-13-15)

Credit Invoice Approvals

Credit Invoice Approval Job Aid (4-16-15)

CPS Change Orders and Amendments

CPS Change Orders and Amendments Job Aid (4-23-12)

Customer Information Overview

Errata to UM Maintain Customer Request in the Customers Module (9-12-13)

Data Warehouse

SQL Joins/Unions Job Aid

Structured Query Language (SQL) Syntax Job Aid

Departmental Deposits

Copy, View, or Change a Deposit Job Aid (4-21-15)

Preparing a Departmental Deposit Type “EA” – Returning Employee Advance/Cash Advance Monies Job Aid (9-4-13)

Prepare a Deposit for a Regular Deposit – "RD" Job Aid (4-16-15)

Prepare a Deposit for Capital Asset Sale – “CA" Job Aid (7-15-14)

Prepare a Deposit for Sponsored Program Income – “SP" Job Aid (1-28-14)

Prepare a Deposit of a Vendor Check Received: Nonsponsored – “AN" Job Aid (9-5-13)

Preparing a Departmental Deposit Type “AS”: Vendor/Expense Reimb Check Received – Sponsored Job Aid (9-5-13)


PUF Endowment Report Job Aid (5-4-15)

Endowment Detail Report Job Aid (5-4-15)

Endowment Transaction Report Job Aid (5-4-15)

Endowments Manual (4-23-10)

Endowments Navigation Path and Information Pages Job Aid (9-27-10)

Endowments: Target Income Distribution Job Aid (5-14-09)

Key Changes: UM Participant Transactions for Endowments Job Aid (12-10-14)

Journal Entry

Journal Entry Manual (8-26-15)

Journal ID Prefixes (8-30-10)

Journal Entry Approvals

Journal Entry Approval Criteria Checklist (4-23-10)

Journal Entry Approvals Job Aid (5-14-15)

Journal Entry Upload

Journal Entry Upload Process Manual (7-16-15)

Procurement Process Analysis

Procurement Process Analysis Manual (3-6-13)

Procurement Process Analysis Job Aid (6-4-10)

Procurement Specialist

Procurement Specialist Manual (4-22-15)

Procurement Process Overview Job Aid (3-6-13)

Query Manager

Commonly Used Records Job Aid (3-25-10)

Query Manager Manual (4-26-10)

Receiving Purchases

Receiving for Non-Assets Job Aid (4-17-09)

Receiving Purchases (UPK) (Overview of upgraded screens)

Receiving Rolled Purchase Orders Job Aid (5-23-11)

Receiving Troubleshooting Job Aid (6-6-13)

Reconciliation and Fiscal Responsibility

Terminology and Pyramid Job Aid (12-14-09)

Fiscal Responsibility Validation and Reconciliation Chart Job Aid (12-14-09)


Business Intelligence

Create An Interactive Report Dashboard Job Aid (10-10-11)

Faculty and Managers Reporting

Faculty and Managers Reporting Manual (4-3-15)


General Ledger Inquiry (9-18-08)


Nine Most Used nVision Layouts Job Aid (3-8-11)

nVision Manual (7-2-09)

PeopleSoft Reports

Carryforward (7-9-09)


Commonly Used Records (8-25-08)

Query Catalog Manual (4-27-09)

Query Naming Conventions (9-17-08)

Query Viewer Manual (9-16-08)

Top 20 Queries (9-17-08)

Reporting Center

Reporting Center Anatomy of a Page Job Aid (11-13-14)

Sponsored Reports and Inquiries

Monitoring Sponsored Program Income Job Aid (1-27-14)

Principal Investigator (PI) Reports in UM Reports Job Aid (9-13-11)

Principal Investigator (PI) Reports Mapping for Accountants Job Aid (9-13-11)

Sponsored Inquiry (9-19-08)

Sponsored Reports Manual (4-20-15)

Tools and Definitions

Journal Entry Detail Information (1-20-09)

Journal ID Prefixes (12-22-09)

Requisition Approvals

Requisition Approvals Job Aid (4-23-10)

Requisition Approvals Matrix (5-17-10)

Travel and Expense Approvals

Travel, Expense, & PCard Approvals Job Aid (4-29-15)

U Market

U Market materials include job aids and short videos for shoppers, requisition preparers, and general U Market users.

Voucher Entry

Voucher Entry Manual (7-1-15)

Voucher Entry (UPK) (Overview of upgraded screens)


These materials are available in alternative formats upon request.
Direct requests to 612-624-8647 (4-UOHR).


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