University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Financial Management Courses

Course Descriptions

Accounts Receivable InquiryOnline

Provides departmental staff with background in navigating customer information, billing details, accounts receivable, invoice reprinting, and accounts receivable monitoring in the financial system. Participants will learn how to research and assist in resolving customer billing questions

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Accounts Receivable MonitoringOnline

Provides an overview of how nonsponsored accounts receivable are accounted for at the University. Participants will review policies and procedures related to accounts receivable, the financial system processes, and reports. Specific emphasis will be on the monitoring activities associated with accounts receivable balances and collections. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

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Bank Card ReconciliationOnline

Provides an overview of the process for reconciling point-of-sale bank card payments. Participants will review policies and procedures related to accepting bank card payments. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

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Basic AccountingOnline

Provides an overview of Basic Accounting principles. Participants will understand how to use debits and credits to balance entries in double-entry accounting, as well as how fund accounting is used at the University. The course will define when the accounting periods at the University begin and end within the fiscal year, and explain what assets, liabilities, equity, revenue, and expenses are and how they affect the financial picture and work into the accounting equation. An online assessment will be available at the end of the course.

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Basic Accounting IIOnline

Provides a more detailed review of basic accounting principles. Participants will review the different types of assets, liabilities, revenues, and expenses. An overview of the key financial statements used by the University will be provided. An online assessment will be available at the end of the course.

Prerequisite: Basic Accounting

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Budget JournalsOnline

Discusses budget adjustments policies and procedures, when and how to use commitment control to enter and process budget journals, when and how to use the General Ledger to enter and process budget journals, how to enter and process a budget transfer, how to view and solve budget errors, and how to search and review budgets for ChartField string. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

RRC manager approval is required for gaining access to entering budgets. Please have approval sent to finsys@umn.edu before submitting an Access Request Form (ARF) to Data Security.

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Budget Journals in Commitment ControlOnline

Intended for budget journal preparers who have previously taken the Budget Journal training. The purpose of this course is to outline and demonstrate the new process for entering nonsponsored budget journals into the financial system.

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Budget Journal Upload ProcessOnline

Provides instructions for using the Upload feature to process multiple budget journal requests at once.

Prerequisite: Budget Journals in Commitment Control

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Chart of AccountsInstructor-led

Provides a detailed review of the new financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. Through group exercises and discussion, participants will apply the concepts learned in class. An online assessment will be available at the end of the course.

Prerequisite: Basic Accounting

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Chart of Accounts RefresherOnline

Provides a review of the financial system's Chart of Accounts structure and the importance it plays in the financial well-being of the University. Participants will understand the importance of the ChartFields and how to select the appropriate codes to complete the account string. This course is designed to be a review and should be taken in addition to the classroom Chart of Accounts session. Through self-paced exercises, participants will practice the concepts learned in the classroom and online Chart of Accounts courses.

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ChartField RequestOnline

Provides instructions for requesting a new ChartField string in the financial system. Participants will learn what ChartField strings can be set requested and how to use the screens for this purpose.

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Create BillsInstructor-led

Provides an overview of the policies and procedures related to nonsponsored accounts receivable at the University. Upon completion of this course, participants will:

  • Learn what constitutes a nonsponsored receivable
  • Be able to use the financial system to generate a bill

Completion of this course doesn’t guarantee access to the financial system. The Create Bills assessment must be passed and the ARF form submitted to request access.

Prerequisites: Basic Accounting, Chart of Accounts, Customer Information Overview

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Create Expense ReportsInstructor-led

Intended for expense report preparers and PCard reconcilers. Participants will learn how to complete expense reports for the following reasons:

  • Reconciling PCard expenses from My Wallet
  • Processing Reimbursement Requests for University Travel or Business Expenses
  • Reconciling Travel Authorizations
  • Reconciling Cash Advances

Prerequisites: Basic Accounting, Chart of Accounts, My Wallet for Cardholders

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Create RequisitionsInstructor-led

Provides hands-on instructions for completing the different types of purchase requisitions in the financial system, including purchasing from U Market. Participants will review policies and procedures related to purchasing, the different types of requisitions available, and the process to complete a requisition. This course includes both purchases of standard goods and services and professional services, but it does not include Procurement Card (PCard) purchases. After taking this course you are requested to take the Receiving Purchases online course to gain more knowledge about the receiving purchases process. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Supplier Inquiry

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Creating Travel Authorizations and Cash Advances (UPK)Online

Provides instructions on requesting a travel authorization and cash advance. Participants will review the policy requirements for each type of transaction.

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Credit Invoice ApprovalsOnline

Covers the credit invoice approvals process in the financial system. Participants will learn how to:

  • Understand the role of the credit approval process in helping to ensure preservation of University resources.
  • Distinguish the three types of credit adjustments.
  • Determine if a credit transaction meets requirements for approval.
  • Review and approve credit adjustments as appropriate through the UM approve Credit Transactions page of the Billing module.

Prerequisites: Basic Accounting, Chart of Accounts

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Customer Information OverviewOnline

Discusses the customer information that needs to be verified and reviewed prior to bills being entered in the system. Participants will get an overview of customer information, contact information, customer tax status, and credit risk assessment, along with instructions on searching for customers, requesting new customers or changes to existing customers via the UM Maintain Customer page. An online assessment will be available at the end of the course.

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EndowmentsOnline

Provides a detailed review of the endowments process from a department’s perspective. All policies and procedures related to endowments and the process for recording and changing an endowment in the financial system are reviewed. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

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Faculty Reporting: FinancialsInstructor-led

Provides information about the various financial reports available through umreports.umn.edu. Faculty will discuss the interpretation of the data available within the reports and the financial decisions the data supports.

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Financial Management OrientationOnline

Provides an introduction to the University of Minnesota and presents on overview of the financial operations of the University.

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Journal EntryInstructor-led

Provides an overview of what constitutes a journal voucher in a department, the accounting principles surrounding journal vouchers, and how to process a voucher in the financial system. Participants will understand how to create and change a journal voucher. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

Cluster director approval is required before receiving access. Your cluster director should email finsys@umn.edu with your employee information, course/access approved, and the reason training/access is needed.

This course is scheduled by request only. If you need training, please request a new session.

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Journal Entry ApprovalsOnline

Provides instruction for processing approvals for journal voucher transactions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Basic Accounting II

Cluster director approval is required before receiving access. Your cluster director should email finsys@umn.edu with your employee information, course/access approved, and the reason training/access is needed.

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Journal Entry Upload ProcessOnline

Provides an overview of the journal entry upload process. Attendees are selected and approved by cluster directors and Accounting Services. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Journal Entry

Cluster director approval is required before receiving access. Your cluster director should email finsys@umn.edu with your employee information, course/access approved, and the reason training/access is needed.

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Manager Reporting: FinancialsInstructor-led

Provides information about the various financial reports available through umreports.umn.edu. Managers will discuss the interpretation of the data available within the reports and the financial decisions the data supports.

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My Wallet for CardholdersOnline

Provides University procurement card (PCard) cardholders an overview of the My Wallet business process and how to utilize its functionality.

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PCard Cardholder Training: Using the University PCardOnline

Provides an overview of the Using the University Procurement Card policy and its procedures. Participants will be provided with the necessary tools to be fiscally responsible and compliant cardholders.

Participants will learn how to:

  • Explain what a Procurement Card (PCard) is and how it supports the University's overall procurement process.
  • Use the PCard to purchase standard goods and services for mission-related purposes.
  • Distinguish between allowable and unallowable PCard purchases.
  • Understand that personal or inappropriate use of the PCard will result in disciplinary action, including termination of employment.
  • Recognize there are reconciliation tasks that must be completed every month.
  • Use the appropriate resources for troubleshooting when special situations arise such as a lost or stolen PCard.

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Procurement SpecialistInstructor-led

Provides detailed instructions on the various responsibilities of a procurement specialist. Particular emphasis is placed on the areas of high risk and financial compliance that a procurement specialist is responsible for, such as change orders, contracts for professional services (CPS), and error resolutions. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Create Requisitions, Receiving Purchases, Supplier Inquiry, Voucher Entry

This course schedule is determined once approved registration requests are received by Training Services.

Cluster director approval is required before receiving access. Your cluster director should email finsys@umn.edu with your employee information, course/access approved, and the reason training/access is needed.

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Purchasing Goods and Services at the University of MinnesotaOnline

Explains the most efficient and compliant ways to purchase goods and services for University departments. It covers the overall business processes for departmental purchasing: know the purchasing guidelines, select a supplier, and choose a purchase method. There are interactive "check your knowledge" activities with scenarios focused on making common departmental purchases.

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Query ManagerBlended

Participants will learn how user-defined financial queries are created using the PeopleSoft Query Manager tool, including how to modify copies of existing sample queries as well as create a new query. Participants will learn how to define criteria and prompts, add fields, change sort order and column order of results, perform simple calculations, and add and link records. Analyzing and validating query data is discussed as a critical part of editing and creating queries.
(This course does not teach how to write SQL).

Prerequisites: Defining Query Criteria UPK, Performing Advanced Query Options UPK, Performing PeopleSoft Query Basics UPK

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Receiving PurchasesOnline

Provides an overview of the process for receiving purchases in the financial system. Online receiving is an integral part of the financial system and is required for all purchases originated with a requisition. Participants will review policies and procedures as well as the process for receiving in the financial system.

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Requisition ApprovalsOnline

Provides instruction on processing approvals for all types of requisitions. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

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Supplier InquiryOnline

This course is an additional prerequisite for the Create Requisitions and Voucher Entry courses. It provides an overview of the information contained in the supplier file. Participants will understand the critical information required in the file and will be able to complete the supplier request form appropriately as a result. Participants will also be able to use the supplier file to look up information as necessary to complete their financial transactions. No access is granted by completion of this course.

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Travel and Expense ApprovalsOnline

Provides instruction on processing approvals for all types of expense reimbursements, including travel. Participants will review policies and procedures as well as system features specifically for approvers. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts

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Traveling on University BusinessOnline

Provides a detailed review of the policy and procedures for arranging and reimbursing travel. Participants will understand how to apply the University’s travel policy and procedure.

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U Market Only Access for RequestersOnline

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Using the Reporting CenterOnline

Covers how to access the Reporting Center from MyU portal, locating a report, setting favorites, locating additional reporting tools and additional resources.

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Using WorkCenters (UPK)Online

Provides a tour of an example EFS WorkCenter. Common WorkCenter organization and features are described and steps for using the Edit Filters and Personalize Page features are also outlined.

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Voucher ApprovalsOnline

Provides instruction on processing approvals for non-PO payment vouchers and single payment journal vouchers. Participants will learn how to:

  • Understand the approval process for supplier payments.
  • Approve vouchers in the financial system.

Completion of this course doesn’t guarantee access to the financial system. The Voucher Approvals assessment must be passed and the ARF form submitted to request access.

Prerequisites: Basic Accounting, Chart of Accounts

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Voucher EntryInstructor-led

Provides an in-depth review of the policies and procedures associated with payments to external vendors and internal sales transactions. Participants will use case studies and hands-on examples to review the various types of payment vouchers. This course will cover an overview of vendor and tax-related issues necessary to correctly process payments to vendors. An online assessment will be available at the end of the course.

Prerequisites: Basic Accounting, Chart of Accounts, Supplier Inquiry

Cluster director approval is required before receiving access. Your cluster director should email finsys@umn.edu with your employee information, course/access approved, and the reason training/access is needed.

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 To request disability accommodations, please contact 612-624-8647 (4-UOHR).