University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

ULearn Implementation FAQ

What is ULearn?
ULearn is a Learning Management System (LMS) that allows for administration, tracking, and reporting of training content – both online and instructor-led. It is replacing the current PeopleSoft training module known as Enterprise Learning Management (ELM). ULearn is an enterprise-wide solution being leveraged for both employee development as well as non-credit courses.

Why are we moving to ULearn?
The current system that tracks employee training, a PeopleSoft module in HRMS, has limited functionality. In addition, Oracle has plans to retire that module in favor of a more robust LMS. There are many benefits to ULearn. It allows for certifications and annual renewal notices and tracking. It also has improved reporting capabilities. In addition, we are gaining consistency and efficiencies in how training is recorded across the University.

When will it be implemented?
ULearn is currently being piloted by Training Services with courses and assessments. After a successful pilot, the system will rolled out to other training providers this winter.

What is being rolled out in Phase 1 vs. Phase 2?
Phase 1 includes the core learning functionality and will include all units at the University that are currently using the PeopleSoft system. Phase 2 includes Performance Management and Succession Management modules that can be used for development plans, competencies, and career planning.

How will employees access ULearn?
ULearn will be accessible via a URL. Employees will use their x.500 (Internet ID) and password to access ULearn.

What are the minimum desktop requirements for using ULearn?

  • Computer: 512MB RAM, 900 MHz Processor
  • Browser Versions Supported: Internet Explorer 7, 8, 9; Firefox 3, 4, 5; Safari 3, 4, 5; Google Chrome
  • Browser Settings and Security: Pop-up blockers disabled; Cookies and JavaScript enabled; 128 bit SSL encryption supported
  • Display Resolution and Color: 1024x768 or higher; 16 bit color quality (32 bit optimal)
  • Network and Connectivity: 128kbps (256kbps recommended)

Will historical training record data be found in ULearn?
No. Historical training data will not be migrated into ULearn. However, it is accessible via UM Reports and via the Data Warehouse.

How will employees get their full training history?
Any training completed prior to the implementation of ULearn will be accessible via UM Reports or the Data Warehouse. Data from these sources can be downloaded into Excel format. Training completed after ULearn implementation will be recorded on a transcript housed in ULearn but will also be loaded into the Data Warehouse. The Data Warehouse or UMReports Training History will be the source for an employee's complete history.

What's happening with the PeopleSoft Enterprise Learning System?
The PeopleSoft ELM is being phased out sometime during 2012 and will not be accessible. However, all of the training recorded in ELM will be accessible via UM Reports or the Data Warehouse.

I don't use the PeopleSoft Enterprise Learning System. Can I use ULearn?
Yes, you can begin using ULearn once implementation has occurred. To find out more, contact Carolie Carlson at carls139@umn.edu or 612-626-1349.

Can I enforce prerequisite training with ULearn?
Yes, prerequisites can be set up in ULearn and a learner can be directed to take the prerequisite before the next course is released to them.

Can I do certifications in the LMS?
Yes, certifications can be implemented in ULearn.

Will training be required to use ULearn for learners?
No, but job aids and short video demonstrations will be made available.

What courses will I find in ULearn?
Employees will be able to access any courses they previously found at hrss.umn.edu as well as non-credit courses offered via CCE, Extension, CEHD, and Public Health.

Will training units have to re-enter all their courses into ULearn in order to process registrations?
Yes, all courses will need to be entered into ULearn. If you need assistance with this process, contact Marisa de la Rosa at delarosa@umn.edu or 612-626-9230.

Who can I contact with questions about ULearn?
Carolie Carlson: carls139@umn.edu or 612-626-1349
Marisa de la Rosa: delarosa@umn.edu or 612-626-9230