The Faculty Tenure policy requires that a copy of each review or recommendation be supplied to the faculty member. The faculty member may comment thereon in writing to those who will review the matter further (Section 7.61). With respect to the dean's recommendations, the dean makes the recommendation for the college. Copies of the collegiate recommendation must be sent to the department and the candidate.

The departmental file for promotion and/or tenure must be maintained as the official promotion and tenure file for all candidates seeking promotion, tenure, or both. In keeping with the guiding principle of the Faculty Tenure policy, there must be a good-faith effort to gather all relevant and material information necessary to make the decision; relevant information must not be excluded from the file. Every effort will be made to review all such materials. Should any supplemental materials reach the Senior Vice President for Academic Affairs and Provost after March 15, 2007, it may not be possible to factor that information into the review process in a timely manner. Timing becomes critical because upon receipt of any such materials, the respective candidate must be informed and given copies of relevant and material information and must have the opportunity to respond and provide supplementary materials if he or she so chooses. Please inform all of your respective units and their candidates of this March 15 target date pertaining to the submission of relevant supplementary materials.

Two copies of each dossier and its supporting documentation must be submitted to the Office of the Senior Vice President and Provost. For probationary faculty, the President's Form 12 must be included with both copies of the dossiers submitted to the Senior Vice President and Provost. Copies of all of the candidate's probationary reviews in years one through five should also be included in both sets of dossiers.

Process for Coordinate Campus Faculty

The Chancellor at the University of Minnesota Duluth forwards positive promotion and/or tenure recommendations through the Senior Vice President for System Academic Administration to the Senior Vice President for Academic Affairs and Provost for transmitting to the Board of Regents. The Chancellors at the University of Minnesota Crookston and Morris should direct all P&T recommendations to the Senior Vice President for System Administration for submission to the Senior Vice President for Academic Affairs and Provost.

Deadlines for Submission of Materials

* Send files to Karen Linquist, Office of Human Resources, 120c Morrill Hall.

** Due to Senior Vice President for System Administration

*** Recommendations for transmission to the Board of Regents (must be entered into the University Promotion and Tenure Database by March 15, 2007.)