Main Components of a Review Meeting

There are two major parts of a performance review meeting:

• reviewing results
• planning future steps

Meeting Outline

A typical outline for a review meeting would be:

1. Begin with a "warm up" topic, something non-controversial to make the situation more comfortable (if you feel this is needed)
2. State the purpose of the meeting and briefly outline topics to be covered
3. Tell the employee to add information freely throughout the meeting
4. Start by discussing positive past performance
5. Indicate weaknesses and areas for improvement
6. Seek the employee's opinions on how he/she could improve performance in targeted areas, as well as in areas already being performed well
7. Offer your suggestions for improvement
8. Discuss future work objectives and performance goals; create a plan for the next review cycle
9. Discuss employee development needs and goals; create a development plan
10. Ask the employee if he/she has any concerns to discuss
11. Handle the administrative aspects as required by the unit, such as obtaining signatures and providing copies to the employee and the personnel file.
12. Restate the employee's successes and reinforce your willingness to support them