University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

AFSCME Technical Unit 7 Hiring Letter Checklist

An appointment letter for a represented bargaining unit position must include each of the following provisions:

  1. University job title and corresponding job code
  2. Working job title, if different from the University job title
  3. Specific University of Minnesota campus/college/administrative unit and department/division for this position
  4. Appointment type (such as continuing or temporary)
  5. Appointment term (the length of appointment)
  6. Percent time of appointment
  7. Actual beginning and, if appropriate, end dates of the appointment
  8. If appropriate, entitlement to layoff rights at end of appointment
  9. Reference that the position is in the bargaining unit represented by AFSCME and that the major terms and conditions of employment are contained in the union contract that is subject to change through the union negotiations process, and that it is accessible at http://www.umn.edu/ohr/policies/governing/unit7contract/index.html
  10. Salary; including any shift differential
  11. Union dues or fair share obligation
  12. Position eligibility for overtime
  13. Sick and vacation earnings and usage information
  14. Reference to Summary of Benefits (http://www.umn.edu/ohr/benefits/summary/)
  15. Length of probation, if appropriate
  16. General position responsibilities and performance expectations
  17. Assigned hours of work
  18. If appropriate, whether the job offer is contingent on something, e.g., successful completion of a background check, etc;
  19. This offer is contingent upon the ability to provide authorization to work in the United States and the University of Minnesota prior to the start date identified in the offer letter;
  20. This offer is contingent upon the successful completion of a background check. You will receive an email from the University’s background check vendor, General Information Services, Inc. (GIS) that will include the link to enter your personal information and authorization for the check. Please enter your information as soon as possible upon receipt of the eLink from GIS.
  21. Right to review the employee's personnel file once every six months while employed with the University of Minnesota. To exercise this right, the employee must submit a written request to review their file to the unit HR contact. If, after reviewing the file, the employee disputes specific information, he/she should inform their unit HR contact. The University may agree to remove or revise the disputed information. After the employee has had an opportunity to review their file, he/she may make a written request for a copy of the record at no cost to the employee.
  22. Information regarding New Employee Orientation (reference http://www.umn.edu/ohr/newemployee/neo/)
  23. Signature of authorized hiring authority
  24. Signature of the employee accepting the term and conditions of the position as described in the letter