A hiring letter for a represented bargaining unit position should include:

1. University job title and corresponding job code;
2. Working job title, if different from the University job title;
3. Specific University of Minnesota campus/college/administrative unit and department/division for this position;
4. Appointment type (such as continuing or temporary);
5. Appointment term (the length of appointment);
6. Percent time of appointment;
7. Actual beginning and, if appropriate, end dates of the appointment;
8. Reference that the position is in the bargaining unit represented by AFSCME and that the major terms and conditions of employment are contained in the union contract that is subject to change through the union negotiations process, and that is accessible at: http://www.umn.edu/ohr/policies/governing/unit4contract/index.html);
9. Salary;
10. Union dues or fair share obligation;
11. Sick and vacation earnings and usage information;
12. Reference to Summary of Benefits (http://www.umn.edu/ohr/benefits/summary/)
13. Length of probation, if appropriate;
14. If a current accurate job description exists, attach it to the hiring letter noting that it generally describes the current position responsibilities and that they are subject to change;
15. Assigned hours of work;
16. If appropriate, whether the job offer is contingent on something, e.g. successful completion of a background check, etc;
17. Information regarding New Employee Orientation (reference http://www.umn.edu/ohr/newemployee/neo/);
18. Signature of authorized hiring authority; and
19. Signature of the employee accepting the offered position and acknowledging receipt of the hiring letter.