An appointment letter for a term faculty (contract, temporary, visiting, or adjunct) position must include each of the following provisions:

1. University job title and corresponding job code — NOTE: When using the title in presentations, publications, or the like, it is expected that the full title including prefixes (e.g., adjunct, clinical) would be used. Other information/guidelines on the appropriate use of the faculty title may be provided, especially in the case of adjunct or clinical appointments of individuals outside the University;
2. Working job title, if different from the University job title;
3. Employee ID;
4. Specific University of Minnesota college/campus and department/division for this position;
5. Statement that the appointment is a term faculty position (contract, temporary, visiting, or adjunct – not a tenured/tenure-track position);
6. Percent time of appointment;
7. Appointment type;
8. Appointment term (length of appointment);
9. Actual beginning and end dates of the appointment (Note: assignment of an end date for contract faculty is unnecessary in most instances because a specific end date may not be known and a letter of non-renewal would be issued as appropriate);
10. Reference existence of electronic Notice of Appointment accessible at http://hrss.umn.edu; notice should be consistent with the terms of this appointment letter;
11. Chief governing documents for the position (the Board of Regents policy: Faculty Tenure, http://www1.umn.edu/regents/policies/humanresources/FacultyTenure.pdf, and the Administrative Policy on Academic Appointments with Teaching Functions;
12. Salary;
13. Reference to Summary of Benefits (http://www.umn.edu/ohr/benefits/summary/index.html);
14. General position responsibilities and performance expectations; (Note: responsibilities, especially class assignments, must not extend beyond the end date of the appointment);
15. If appropriate, whether the job offer is contingent on something, e.g. approval by the Board of Regents, successful completion of a background check, etc;
16. Indicate that employee must continue to comply with any and all licensing, certification, work eligibility, and other requirements of the position, as described in the position description.
17. Other items or monies being provided and the terms of provision (e.g., computer, laboratory, professional development funds, etc.);
18. Information regarding New Employee Orientation, http://www.umn.edu/ohr/newemployee/neo/;
19. Signature of authorized hiring authority; and
20. Signature of the employee accepting the term and conditions of the position as described in the letter.