A non-renewal letter for a P&A position must include each of the following provisions:

1. University job title and corresponding job code;
2. Specific University of Minnesota college/campus/administrative unit and, if applicable, department/division for this position;
3. Employee ID;
4. Percent time of appointment;
5. Appointment type;
6. Appointment term;
7. Actual end date of the appointment; if end date is not within the current appointment period, then note that extension of appointment is being provided but does not constitute a new appointment;
8. Reference notice of non-renewal is in accordance with the University administrative policy Academic Staff Non-Renewal of Appointment;
9. Indicate whether salary increase will occur if remaining appointment period crosses fiscal year;
10. Referral to resources available within and outside the University (e.g. Employee Benefits, Employee Career Services, etc.);
11. Refer to University policy Academic Staff Non-Renewal Program, if eligible;
12. Describe any known reassignment of duties during notice period;
13. Signature of responsible administrator;
14. Copies distributed as appropriate.