University of Minnesota
Office of Human Resources

P&A Non-Renewal of Appointment Letter Checklist

A non-renewal letter for a P&A position must include each of the following provisions:

  1. University job title and corresponding job code
  2. Specific University of Minnesota college/campus/administrative unit and, if applicable, department/division for this position
  3. Employee ID
  4. Percent time of appointment
  5. Length of appointment (e.g. 9 months, 10 months, 12 months)
  6. Actual end date of the appointment; if end date is not within the current appointment period, then note that extension of appointment is being provided but does not constitute a new appointment
  7. Reference notice of non-renewal is in accordance with the University Administrative Policy: Non-Renewal of Appointment for Academic Professional and Administrative Employees at
  8. Salary
  9. Referral to resources available within and outside the University (e.g., Employee Benefits, Employee Career Services, etc.)
  10. Refer to University Administrative Policy: Non-Renewal Program for Academic Professional and Administrative Employees, if eligible
  11. Describe any known reassignment of duties during notice period
  12. Signature of responsible administrator
  13. Copies distributed as appropriate