Template Letter Library

Jump to:

• Hiring and Appointments
• Layoff, Non-Renewal and Termination Letters
• Other

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Hiring and Appointments

Faculty

• Regular Faculty Appointment Letter Checklist
• Regular Faculty (covered under the UEA agreement) Appointment Letter Checklist
• Term Faculty Appointment Letter Checklist (includes temporary salary reduction language)
• Faculty Special Contract Letter Checklist
• Agreements with Faculty Emeriti Checklist
• Faculty Online I-9 Process Template Letter (Word)
• “Without Salary” Term Faculty Appointment Letter Checklist

Academic Professional and Administrative

• P&A Appointment Letter Checklist (includes temporary salary reduction language)
• P&A Online I-9 Process Template Letter (Word)
• “Without Salary” P&A Appointment Letter Checklist

Graduate Assistants

• Graduate Assistant Appointment Letter Checklist
• Graduate Assistant Regular Annual Appointment Template Letter (Word)
• Graduate Assistant Conditional Annual Appointment Template Letter (Word)
• Graduate Assistant Flexible Hourly Appointment Template Letter (Word)
• Graduate Assistant Single-Semester Appointment Template Letter (Word)
• Graduate Assistant Online I-9 Process Template Letter (Word)

Students

• Student Employment Appointment Template Letter (Word)
• Student Online I-9 Process Template Letter (Word)

Civil Service

• Civil Service Hiring Letter Checklist
• Civil Service Appointment Template Letter (Continuing Position) (Word)
• Civil Service Appointment Template Letter (Temporary Position) (Word)
• Civil Service Appointment Template Letter (75-100% Time Temporary Not Posted Position) (Word)
• Civil Service Appointment Template Letter (50-74% Time Temporary Not Posted Position) (Word)
• Civil Service Appointment Template Letter (36-49% Time Temporary Not Posted Position) (Word)
• Civil Service Online I-9 Process Template Letter (Word)

Teamsters Unit 3

• Teamsters Hiring Letter Checklist
• Teamsters Appointment Template Letter (Continuing Position) (Word)
• Teamsters Online I-9 Process Template Letter (Word)

AFSCME Health Care Unit 4

• AFSCME Healthcare Hiring Letter Checklist
• AFSCME Healthcare Appointment Template Letter (Continuing Position) (Word)
• AFSCME Healthcare Online I-9 Process Template Letter (Word)

AFSCME Clerical & Office Unit 6

• AFSCME Clerical Hiring Letter Checklist
• AFSCME Clerical Appointment Template Letter (Continuing Position) (Word)
• AFSCME Temporary Posted 75-100% Time Appointment Template Letter (Word)
• AFSCME Temporary Posted 50-74% Time Appointment Template Letter (Word)
• AFSCME Temporary Posted 36-49% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 75-100% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 50-74% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 36-49% Time Appointment Template Letter (Word)
• AFSCME Clerical Online I-9 Process Template Letter (Word)

AFSCME Technical Unit 7

• AFSCME Technical Hiring Letter Checklist
• AFSCME Technical Appointment Template Letter (Continuing Position) (Word)
• AFSCME Temporary Posted 75-100% Time Appointment Template Letter (Word)
• AFSCME Temporary Posted 50-74% Time Appointment Template Letter (Word)
• AFSCME Temporary Posted 36-49% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 75-100% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 50-74% Time Appointment Template Letter (Word)
• AFSCME Temporary Not Posted 36-49% Time Appointment Template Letter (Word)
• AFSCME Technical Online I-9 Process Template Letter (Word)

Temporary or Casual Employees

• Temporary or Casual Employee Appointment Template Letter - defined as: Temporary (67 days or less) or Casual (consistently 14 hours per week or less) (Word)

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Layoff, Non-Renewal and Termination

Faculty

• Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Within the Term of Appointment (Word)
• Non-renewal Letter for a Contract Faculty Member Whose Notice Period Falls Beyond the Term of Appointment  (Word)
• Probationary Faculty Appointment Notice of Termination Letter Checklist
• Probationary Faculty (Covered under the UEA Agreement) Appointment Notice of Termination Checklist

Academic Professional and Administrative

• P&A Non-Renewal of Appointment Letter Checklist
• P&A Non-Renewal of Appointment Template Letter for an Employee Whose Notice Period Falls Within the Term of Appointment (Word)
• P&A Non-Renewal of Appointment Template Letter for Employee Whose Notice Period Falls Beyond the Term of Appointment  (Word)
• Non-Reappointment of an Academic Professional Staff Member on a Probationary (H) Appointment Checklist
• P&A Program Curtailment Termination of Appointment Letter Checklist
• P&A Fiscal Emergency Termination of Appointment Letter Checklist
• P&A Just Cause Termination of Appointment Letter Checklist

Graduate Assistants

• Graduate Assistant End of Appointment Letter Checklist
• Graduate Assistant Just Cause Termination of Appointment Letter Checklist

Civil Service

• Fail Initial Probation (Word)
• Fail Subsequent Probation (Word)
• Involuntary Reduction of Time/Layoff Letter for a Civil Service Employee with Bumping Rights (Word)
• Involuntary Reduction of Time/Layoff Letter for a Civil Service Employee without Bumping Rights (Word)
• Layoff with Bumping Rights (Word)
• Layoff without Bumping Rights (Word)
• Just Cause Termination of Appointment Letter Checklist

Teamsters Unit 3

• Fail Initial Probation (Word)
• Fail Subsequent Probation (Word)
• Layoff with Bumping Rights (Word)
• Layoff without Bumping Rights(Word)

AFSCME Health Care Unit 4

• Layoff with Bumping Rights (Word)
• Layoff without Bumping Rights (Word)
• Layoff with More than 30 Days Notice (Word)

AFSCME Clerical & Office Unit 6

• Fail Initial Probation (Word)
• Fail Subsequent Probation (Word)
• Layoff with Bumping Rights (Word)
• Layoff without Bumping Rights (Word)
• Layoff with More than 28 Days Notice (Word)

AFSCME Technical Unit 7

• Fail Initial Probation (Word)
• Fail Subsequent Probation (Word)
• Layoff with Bumping Rights (Word)
• Layoff without Bumping Rights (Word)
• Layoff with More than 28 Days Notice (Word)

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Other

Faculty

• Professional Services Agreement for U of M faculty members serving in a visiting professor role at another institution (Word)

Merger/Acquisition Notification Letters

• Merger/Acquisition Notification Letter for CS/AFSCME/Teamster employees (Word)