A hiring letter for a civil service position should include:

1. University job title and corresponding job code;
2. Working job title, if different from the University job title;
3. Specific University of Minnesota campus/college/administrative unit and department/division for this position;
4. Appointment type (such as continuing or temporary);
5. Appointment term (the length of appointment);
6. Percent time of appointment;
7. Actual beginning and, if appropriate, end dates of the appointment;
8. If appropriate, entitlement to layoff rights at end of appointment;
9. Reference that the chief governing document for the position is the Civil Service Rules, available at http://www.umn.edu/ohr/policies/governing/civilrules/ and subject to change;
10. Salary;
11. Sick and vacation earnings and usage information;
12. Reference to Summary of Benefits (http://www.umn.edu/ohr/benefits/summary/)
13. Length of probation, if appropriate;
14. If a current accurate job description exists, attach it to the hiring letter noting that it generally describes the current position responsibilities and that they are subject to change;
15. Assigned hours of work;
16. If appropriate, whether the job offer is contingent on something, e.g. successful completion of a background check, etc;
17. Information regarding New Employee Orientation (http://www.umn.edu/ohr/newemployee/neo/);
18. Signature of authorized hiring authority; and
19. Signature of the employee accepting the offered position and acknowledging receipt of the hiring letter.