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There are several methods to view applicants in the system. You may view an applicant by clicking “View Active” under “Job Postings” on the left. Then search for the appropriate requisition for which you would like to view applicants.
Click “View” below the position title to bring up the following screen:
The first tab labeled “Applicants” lists all applicants associated with the requisition you chose to view. The “Applicants” tab allows for viewing documents or applications associated with a certain applicant. (e.g., resume, cover letter, etc.). Columns may be sorted by the arrows next to each column heading.
From this screen, you may perform a number of tasks, including:
To sort columns on the “Applicants” tab (e.g., Name, Date Applied, etc.), click the arrow next to the corresponding column heading. Note: Clicking the arrow reverses the sort order of the column information to ascending or descending.
You may choose to show active applicants, inactive applicants, or both. This is performed by checking the boxes next to “Active Applicants” (active applicants have not been disqualified and still under review) and “Inactive Applicants” (inactive applicants are no longer under review). Click “Refresh” to clear any previously used search criteria.
To view and print a single application perform the following steps:
To view and print multiple applications at the same time, perform the following steps:
This process is very similar to printing applications.
To view and print a single attachment perform the following steps:
To view and print multiple attachments at the same time, perform the following steps:
University employment practices required that you change the status of applicants as you review their applications, interview them, and decide on your final applicant(s). Changing the status is a form of communicating to applicants and a means to track qualified applicants for reporting and EOAA purposes.
Change the status of one applicant, while in the "Active Applicant" display screen, by clicking "Change Status" under the "Status" column heading.
To change the status of multiple applicants at the same time, check the box under the "All/None" column for each applicant you wish to change. Then click "Change Multiple Applicant Statuses" (click "All" in the "All/None" column to select all applicants. To deselect all applicants, click "None").
Note: You must change the status of all active applicants in order for the Employment Team to designate your position as filed. Please refer to Appendix E for the Office of Human Resources Applicant Status Requirements.
After clicking the “Change Multiple Applicant Statuses,” a screen similar to the following will appear:
Under the “Status” column a drop down menu of the statuses an applicant could be changed to appears. Select the status to which you wish to change each applicant. Next, click “Continue to Confirm Page.” To reset the statuses to their original values, click the “Reset to Original Status” button. To return to the previous screen, click “Cancel.”
You may also change all selected applicants’ statuses to the same status at the same time by using the “Change For All Applicants” feature at the top of the screen. After setting all applicants’ statuses using the “Change For All Applicants” feature, you can change individual applicant statuses below.
After clicking “Continue to Confirm Page,” you will come to a confirmation page. Select “Save Status Changes” to complete the action. Select “Cancel” to return to the previous screen to edit your changes.
Next Section: Appendix A - Roles (User Types)