University of Minnesota
Office of Human Resources

Viewing Applicants

Viewing Active & Inactive Applicants | Viewing and Sorting | Other Search Information

Once you log in to the system you will view a table entitled "Active" with column headings. Click "View" below the position title to bring up a list of applicants for review.

Viewing Active and Inactive Applicants

A list of active applicants for the search appears. You may also view inactive applicants, or both. These actions are performed by selecting or deselecting the "Active" (active applicants have not been disqualified and are still under review) and "Inactive" (inactive applicants are no longer under review) applicant boxes found at the bottom of the screen. Click "Refresh" to clear any previously used search criteria.

Note: Under each applicant name you will see a link to "View Faculty/Academic Application". Do not click on this link as it contains only basic demographic information provided by the applicant.

Active Applicants Screenshot

From this screen, you may perform a number of tasks, including:

  • Sort and view applicants by different criteria
  • View and print attached documents

Viewing and Sorting

To sort and view applicants by different criteria (e.g., Name, Date Applied, etc.), click the arrow next to the corresponding column heading. Note: Clicking the arrow reverses the column information from ascending to descending, vice versa.


The second column called "Documents" contains all of the documents you are permitted, and expected, to review, such as letters and curriculum vitae.

View and Print Attachments

To view and print a single document attachment, perform the following steps:

  1. Click the attachment you wish to view under the "Documents" column. The applicant's attachment will open with Adobe Acrobat Reader in new browser window.
  2. Select File > Print from your browser's menu to print the attachment.
  3. To close the attachment window, click "Close Window", or click the X in the upper right corner of the window. This will not log you out of the system; it will simply return you to the list of applicants on the "View Posting" screen.

To view and print multiple document attachments at the same time, perform the following steps:

  1. Check the boxes on the far right to view attachments of applicants you have selected (or click "All").
  2. Click "View Multiple Documents".
  3. A new window will appear containing all the applicant information you selected to print.
  4. Select File > Print from your browser's menu to print the attachment(s).

Other Search Information

You may also view other information about the search such as the position description, qualifications, or responsibilities by clicking the grey and white columns at the top of the page.