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Each employee selected to fill a vacancy for a continuing position or a temporary posted position shall serve a probationary period which is an extension of the selection procedure. The intent of probation is to give the employee an opportunity to demonstrate his/her ability to perform the duties of the position.
A Department Head may decide to waive an employee's probationary period requirement with written notice to the employee, if the employee is hired to a formerly held classification in which s/he has previously passed probation in the Department.
Any absences without pay shall automatically extend the probationary period. Absence covered by Workers' Compensation will not count towards completion of the probationary period.
A probationary period of six (6) months shall be served by every employee hired in any continuing or temporary posted position on an original appointment, promotion, or demotion; and shall be successfully completed before the employee can be given a continuing appointment. A probationary period of employment of six (6) months shall be served by an employee who 1) transfers in the same class between Collegiate/Administrative Units or 2) transfers to a different class.
Should an employee be promoted, including a promotion by reclassification, from a position in which he/she is serving probation to a position in a higher classification in the same department prior to completion of the probation, and the employee subsequently passes probation in the higher class, the employee shall also be considered to have passed probation in the class from which he/she was promoted.
A four (4) month probationary period shall be required of an employee who has already passed probation in that class in the following situations:
No subsequent probationary period shall be required of an employee who:
During the probationary period, the supervisor shall conduct a minimum of one (1) performance appraisal of the employee's work performance at the approximate midpoint of the probationary period, discuss it with the employee, furnish the employee with a written copy of the evaluation, and provide a copy to the appropriate Human Resources Department. The appraisal shall be based on the job description provided (see Article 9, Section 1.)
Failure to provide the above appraisal(s) does not mean the employee passes probation, nor does such failure extend the period of probation. There is no obligation to provide a performance appraisal if the employee is terminated before the approximate midpoint of the probationary period. An employee on probation may be terminated at any point during the probationary period. An employee who is not on an initial probationary period may have rights to a prior position. (See Section 6 below.)
If the Department Head or immediate supervisor determines during the probationary period that the employee will not pass probation, the employee shall be given written confirmation with a copy to the appropriate Human Resources Department.
New hires (original appointments) who fail to pass probation shall be discharged. Employees serving a subsequent probationary period shall be given fourteen (14) calendar days notice of failure to pass probation. In both an initial and subsequent probationary period, an employee does not pass probation if s/he is notified in writing of failure to pass probation before the end of the probationary period.
Failure to pass probation may not be grieved. An employee who fails to pass probation may allege a violation of Article 4, Discrimination Prohibition, and may proceed only through Step 3 of Article 21, Settlement of Disputes.
An employee who does not pass probation in a position within or outside the bargaining unit but has held a prior continuing position shall have the right to return to the prior continuing position, if it exists, to the extent permissible under the governing terms and conditions of employment in the bargaining unit where the prior continuing position resides. Before an employee can return to the prior continuing position, the employee must first take a vacancy in the class to which the employee would return, as provided in Article 5, Section 3A. If there is no vacancy for which the employee qualifies and can go to based on his/her seniority, then the employee may bump the individual occupying the prior continuing position provided that: (1) she/he has more University seniority than the individual in the position; and (2) the individual occupying the prior continuing position has not passed probation in the position. If there is no vacancy, or if the employee cannot bump as provided above, the returning employee shall go on the layoff list. Any employee about to be bumped because of this provision shall receive seven (7) calendar days notice.
This return must happen within fourteen (14) calendar days after notifying the Department Head in charge of the prior continuing position, provided the employee:
The prior continuing position referred to is the continuing position an employee last held and in which the employee successfully passed probation before being transferred or promoted to the position requiring the probationary period if probation was required.
If the prior continuing position exists, and the employee chooses to return to it in accordance with the above, the employee may be placed on a leave of absence without pay and/or use accrued compensatory time and/or accrued vacation credit during the fourteen (14) day period. Compensatory time shall be paid at the rate earned; vacation pay shall be at the rate of the lower position. Use of paid time does not mean the employee has passed probation, and does not extend the period of probation.
If an employee's prior continuing position no longer exists (has been abolished or reclassified), or if the employee chooses not to return, the employee shall notify the appropriate Human Resources Department of his/her intent to be placed on the layoff list. S/he must give notification in writing to the appropriate Human Resources Department on or before the anticipated date of discharge from the probationary position.
A probationary employee who is discharged from the University for disciplinary reasons shall forfeit rights to return to the prior position or to the layoff list.