University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Article 9 Overtime

Section 1. Overtime Hours and Rates.

Overtime must be approved by the immediate supervisor or other appropriately designated supervisor and/or administrator. All employees shall receive premium overtime compensation as follows:

  1. All hours worked after twelve (12) consecutive hours in any work day shall be paid at two (2) times the employee's regular rate of pay. Hours shall be considered consecutive when there is no break greater than (1) hour during the work period.
  2. All hours worked on a scheduled shift which starts less than twelve (12) hours after the employee's most recent shift ends shall be paid at time and one-half (½) the employee's regular rate of pay
  3. All hours worked on the second of two (2) consecutive weekends shall be paid at time and one-half (½) the employee's regular rate of pay, except as provided for in Article 4, Section 6.

Section 2 . Seven (7) Day Work Period.

Employees whose scheduled work period consists of no more than forty (40) hours in a seven (7) day period shall receive overtime compensation as follows:

  1. All hours worked in excess of forty (40) hours in a seven (7) day period shall be paid at time and one-half (½) the employee's regular rate of pay. The Employer shall not reduce the hours in any 100% employee's posted work day in order to avoid the payment of overtime during a seven (7) day period. Such change in a posted work day shall result in payment at time and one-half (½) the employee's hourly rate of pay for hours worked outside the posted work schedule during the seven (7) day period;
  2. All hours on days beyond five (5) days worked in a seven (7) day period shall be paid at time and one-half (½) the employee's regular rate of pay.

Section 3 . Overtime Compensation.

Overtime shall be accumulated at the rate set forth in Sections 1 and 2. All overtime earned shall be paid in cash unless the employee requests compensatory time off in lieu thereof. All cash overtime shall be reported and liquidated in the payroll period in which it was earned. Upon fourteen (14) days written notice, the employee shall be able to cash out compensatory overtime in the following payroll period.

All employees shall be allowed to accumulate up to eighty (80) hours of compensatory overtime. Employees currently above the maximum shall not have their excess hours cashed out.

Requests for compensatory time off which exceed two (2) days shall be handled according to provisions of Article 6, Section 4. Requests for compensatory time off of two (2) days or less shall be at times selected by the employee subject to the approval of the supervisor, and shall not be unreasonably withheld.

Section 4 . Distribution.

Employees who work in more than one work location shall exercise rights for voluntary overtime in the work location where the majority of regularly scheduled hours are worked. Additional work shifts resulting from unanticipated needs shall be distributed in the work location as follows:

  1. To bargaining unit employees who would not be eligible for overtime rates in order of greatest classification seniority;
  2. To non-bargaining unit employees who would not be eligible for overtime rates;
  3. To bargaining unit employees who would be eligible for overtime rates in order of greatest classification seniority.

Employees may volunteer for work outside of their primary work location before mandatory overtime is assigned. If more than one (1) employee volunteers, the extra shift will be granted to the employee with the greatest classification seniority. Overtime of less than a full work shift shall be distributed in the following order:

  1. To employees in the same classification and work location who are currently at work in order of greatest classification seniority;
  2. To employees in the same classification and work location who are on a scheduled day off in order of greatest classification seniority;
  3. To employees in the same classification and work location who are not at work but are scheduled to work during the twenty-four (24) hour period in order of greatest classification seniority.

The Employer shall not be required to call employees in from vacation or to interrupt a specific project in progress in order to distribute overtime.

Section 5 . Overtime Assignments.

Overtime shall be optional, except that if a supervisor cannot secure an adequate staff from among volunteers after offering the assignment per Section 4, overtime shall be assigned to employees within a work location on the basis of ability to do the job and inverse classification seniority. Such an assignment shall not exceed eight (8) consecutive hours, exclusive of an unpaid lunch period. No more than two (2) full mandatory overtime shifts or four (4) partial mandatory overtime assignments per pay period per employee may be made by the supervisor. An employee may withdraw from their voluntary overtime assignment up to five (5) work days prior to the actual overtime with written notice to their supervisor. Withdrawal from a voluntary overtime assignment within five (5) work days may occur only with the approval of the supervisor.

Section 6 . Duplication of Payment.

Overtime hours worked shall not be paid more than once for the same hours worked under any provision of this Agreement.

Section 7 : Call Back.

  1. Call Back Eligibility. For purposes of this Article, employees working at least 75% time are eligible. Employees working less than 75% time may be called back to work. However, since no compensation is guaranteed, no employee working less than 75% time shall be required to return for a call back.
  2. Call Time Compensation. An eligible employee who is called from home after having completed his/her work day shall, at the employee's option, unless such option is prohibited by law, receive as a minimum three (3) hours pay for the work performed. An eligible employee who is called in early shall be compensated (in cash) at the rate of time and oneā€‘half (1/2) for all work performed prior to the start of the employee's regularly scheduled work shift.

Section 8. Meet and Confer.

The Union and the Employer agree to meet and confer regarding expanding the ability of employees to volunteer for overtime outside of their administrative units.

Section 9. On Call.

In the event the Employer decides to implement an on-call procedure, the Employer agrees to meet and negotiate with the Union over the terms and conditions of the procedure prior to its implementation.