University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Article 5 Holidays

Section 1. Eligibility.

All employees appointed at a designated percentage of 50% time or more shall be eligible for purposes of this Article.

Section 2. Observed Holidays.

The following days will be recognized as paid holidays:

  • New Year's Day (January 1)
  • Memorial Day (Last Monday in May)
  • Independence Day (July 4)
  • Labor Day (First Monday in September)
  • Thanksgiving Day (Fourth Thursday in November)
  • Christmas Day (December 25)
  • Martin Luther King's Birthday (The 3rd Monday in January)

In addition, there shall be four (4) paid holidays, three (3) of which shall be designated each year by the Employer to coincide with the University holiday schedule, and one (1) paid personal holiday each year which shall be designated by the employee. However, with sixty (60) calendar days advance notice to the Union, an Administrative Unit may elect to remain open on a floating holiday which has been designated by the Employer and substitute a floating holiday of the employee's choice.

The personal holiday designated by the employee shall be taken at a time selected by the employee, with the supervisor's approval, and provided such requests are submitted to the employee's supervisor in writing, at least sixty (60) days prior to the requested day. If an employee requests a personal holiday with less than sixty (60) days notice, the supervisor shall make reasonable efforts to accommodate the request.

For all employees working a Monday through Friday schedule, whenever any of the above holidays falls on a Saturday, the preceding Friday shall be observed as a holiday, and whenever any of the holidays above falls on a Sunday, the following Monday shall be observed as a holiday. For employees whose schedules include Saturdays and/or Sundays, the holiday shall be on its actual day of occurrence. All eligible employees shall receive eleven (11) paid holidays annually, provided they receive paid compensation on the work day before or the work day after the holiday.

Section 3. Holiday Work.

If an employee works on any of the holidays listed in Section 2 of this Article, he/she shall be paid at the rate of time and one‑half (1 ‑1 /2) the hourly rate of pay for each hour worked in addition to his/her holiday pay. When a majority of hours of a shift fall on the designated holiday, the entire shift shall be compensated as hours worked on a holiday. Any employee who is not appointed at a designated percentage of time of 50% or more and is required to work on any day recognized as a holiday shall be paid at the rate of time and one‑half (1 ‑1/2) for the hours worked.

Compensation shall be either in the form of salary or compensatory time off at the option of the employee, for eligible employees. Compensatory time earned on the holiday shall be added to the employee's compensatory overtime bank unless the employee and supervisor agree to alternate time off within the same pay period.

At least thirty (30) days prior to each holiday, the Employer shall post a notice for a period of nine (9) days asking employees to sign up to work the holiday. These sign‑up sheets shall be posted for all employees within a classification within a work location. Employees shall be allowed to sign up to work any holiday whether or not it falls in their normal schedule or shift if the employee is qualified to perform the tasks normally performed on that shift. The requests to work within the work location shall be granted according to department seniority. If an insufficient number of employees wish to work the holiday, the Employer shall assign employees to work according to inverse departmental seniority and ability to do the job within the work location. However, no employee shall be assigned to work more than two (2) consecutive holiday periods. Employees who work less than 50% shall be able to sign up to work holidays, but shall only be paid time and one‑half (1‑1/2) if required to work the holiday. No student shall be scheduled to work a holiday until all bargaining unit employees desiring to work are scheduled to work.

Employees scheduled to work holiday shifts shall be notified of holiday shift reductions at least eight (8) hours in advance of their scheduled starting time or as soon as the Employer knows of the need to cancel holiday work. The first shift eliminated shall be that of the most senior employee assigned to work the holiday or least senior employee who volunteered if all employees working are volunteers. Additional reductions shall be in order of seniority. Employees shall be allowed to use vacation or compensatory time to achieve a full pay period of pay if such cancellation occurs. Probationary employees may be excluded from holiday scheduling at the Employer's option. Eligible bargaining unit employees who do not work on the holiday shall be paid for eight (8) holiday hours pro‑rated by their appointment percentage.

Section 4. Holiday Hours.

For the purpose of computing overtime, the first eight (8) holiday hours (worked or not worked) for which an employee is compensated (in cash or with compensatory time off) shall be regarded as hours worked.

Section 5. Holiday Time Off.

When a holiday occurring on a work day falls on an employee's regularly scheduled day off, he/she shall receive an alternate day off or shall receive cash compensation for the holiday at the straight time hourly rate at the option of the employee. Either option is based on the employee’s percentage time of appointment. The alternate day off shall be at a time selected by the employee with the approval of the supervisor, which shall not be unreasonably denied. If, however, it is necessary to limit the number of employees who take the alternate day at the same time within a work location, the choice of the alternate day shall be awarded on the basis of classification seniority within the work location.

Section 6. Holidays During Work Reductions.

Employees who experience work reductions because of the academic break over the Christmas ‑ New Year holiday, shall be paid for holidays occurring during the work reduction, an unanticipated shift reduction, or a short‑term layoff.

Section 7. Religious Holidays.

Employees may be absent from work to participate in religious observances which are not identified as a holiday in Section 2 of this article. Employees may use a personal floating holiday, vacation leave, or compensatory time off, if available, or leave without pay. These absences must be arranged with the employee’s supervisor who will accommodate the employee’s request to the extent that it is practicable in their unit. Employees must request this absence in writing at least twenty one (21) calendar days in advance.