University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Article 4 Hours of Work

Section 1. Work Day.

The regular work day shall consist of eight (8) hours of work within a twenty-four (24) hour period.

Section 2. Work Shifts.

A work shift is defined as a regularly recurring day of work with a fixed starting and ending time exclusive of overtime work.

Section 3. Consecutive Hours.

The regular work shift each day shall consist of consecutive hours except for interruptions for lunch periods. There shall be no split shifts.

Section 4. Work Week.

The regular work period shall consist of forty (40) hours in a seven (7) day period. All employees shall be scheduled so as to receive at least two (2) consecutive days off during a fourteen (14) calendar day period. The Employer agrees to make every effort to schedule employees to a five (5) day schedule where such schedules meet both the needs of the Employer and the desires of the employees.

Section 5. Work Schedules.

Work schedules showing the shifts, days, and hours of all employees for a four (4) week period shall be prepared and posted by the Employer on all designated department bulletin boards at least fourteen (14) calendar days prior to their effective date. Employees may mutually agree to exchange days, shifts, or hours of work with the approval of their supervisor. The provisions of Article 9, Overtime, Sections 1 and 2, shall not apply to such a mutual exchange of shifts, unless the FLSA would require payment of overtime. Posted work schedules will not be changed except as specified herein unless necessary due to an emergency declared by the head of the Administrative Unit or due to Union leave of one (1) day or less in duration as specified in Article 8, Leaves of Absence. If an employee has worked more than four (4) hours of overtime adjacent to a regularly scheduled shift of eight (8) hours or more, and is scheduled to work a shift that starts within twelve (12) hours of the end of their working, the employee shall be allowed to use vacation, compensatory time, or leave without pay for the scheduled shift.

Section 6 . Consecutive Weekend Scheduling.

The requirement for time and a half pay for weekend work schedules (Per Article 9, 1 C) may be waived by written agreement of the Employer, employee and Union.

Upon request the Employer agrees to meet with the Union to review and discuss the application of this waiver including the impact of implementing such schedules on all employees who work at the affected work location.

The Employer shall retain written documentation that the employee and the Union have agreed to a consecutive weekend schedule and shall document the scheduling pattern the employee will work. A copy of this documentation will be provided to the Union. An employee electing to work a schedule under this Section may revoke such election by giving the Employer written notice of eight (8) weeks prior to the effective date of the next posted schedule of work hours.

Section 7. Paid Rest Periods.

All employees shall be granted a fifteen (15) minute paid rest period during each four (4) hours of work. This rest period shall occur at the approximate midpoint of each four (4) hours of work, whenever possible, barring emergency. Employees who work beyond their regular quitting time into the next shift shall receive a fifteen (15) minute rest period if the overtime work will be two (2) hours or more. This fifteen (15) minute rest period shall be provided before the employee starts work on the next shift or, if that is not possible, at a time mutually agreeable to the employee and the supervisor. Additionally, employees who work four (4) hours or more shall receive the regular rest periods that occur during the shift.

Section 8. Lunch Period.

All employees shall be granted an unpaid lunch period not less than thirty (30) minutes or more than sixty (60) minutes during each work shift. Any employee who is required by the Employer to perform job duties or remain available for work during their meal period shall be compensated for such time at their regular hourly rate of pay, either on a straight time or overtime basis, whichever is applicable. Whenever possible, the lunch period shall be scheduled at the middle of each shift. These lunch period requirements may be waived by agreement of the Employer, employee, and the Union.

Section 9. Percentage of Appointment.

An employee who works an average of ten (10) percentage points or more beyond his/her appointed percentage time for three (3) payroll periods in succession shall have his/her appointment percentage raised to the average percent time worked in the three (3) payroll periods if the employee so requests. However, the Employer will not be required to raise the percentage time worked if there is clear evidence that the employee will not be working beyond his/her appointment percentage time on a regular basis in the future. Any appointment percentage time adjustment made under the provisions of this Section shall be effective on the first pay period after the adjustment request is received by the Employer.

An employee may reduce his/her appointment percentage, with supervisory approval, as long as the reduction does not move the employee from above 75% time to below 75% time. Hours which become available for work due to such reductions shall be assigned to the most senior bargaining unit volunteer, including volunteers on rotating shifts in the same classification and work location, provided there is sufficient work on that shift to support the increase. The Employer shall make every reasonable effort to assign the available work hours caused by reductions to the shift schedule of the most senior volunteer. No posting of positions will be necessary for reductions or increases executed under this section.

Section 10. Clean-up Time.

Reasonable clean‑up time shall be granted to employees who change their uniforms or become soiled during their work shift provided that services given to patients are uninterrupted.

Section 11. Emergency Work.

In the event of an emergency, declared by the University of Minnesota Administration, during which employees cannot reach home and are required to work, the Employer shall make food and emergency lodging available, if possible.

Section 12. Preferred Work Schedules.

Upon request of the Local Union, the Employer agrees to meet and confer with the Local Union if an Administrative Unit plans to adjust clinic schedules to include hours not currently covered.

The purpose of the meeting will be to discuss the planned changes and the potential impact on employee work schedules.

The Employer agrees to consider any scheduling and implementation plan which the Local Union presents that would minimize disruption to existing schedules.

In addition, the Employer agrees to meet upon request with the Local Union to discuss whether any improvements in the current schedules can be achieved to better meet the needs of the Administrative Unit and the employees. The Employer agrees to consider any scheduling plan, including an implementation plan, presented by the Local Union.