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31.1 It shall be the responsibility of the Office of Human Resources to determine the classification of all positions, whether new or existing.
31.2 Whenever there is a change in the duties and responsibilities of an individual position, or change in departmental organization which alters the assignment of tasks, duties, or responsibilities in any substantial way, the affected employee may submit a properly completed Job Review Questionnaire form to their supervisor or the union may request a Job Review. The Office of Human Resources representative shall investigate and determine the appropriate classification for the position, and shall notify the employee, the supervisor, the designated department and unit representatives and the union of the decision in writing, normally within thirty-five (35) work days of receipt of a properly completed Job Review Questionnaire by the Office of Human Resources.
31.3 A decision on classification may be appealed to the Director of Employee Relations or his/her designee within ten (10) work days of receipt of written notification of the classification. A request for review of the decision shall state the specific issue upon which the appeal is based.
31.4 An appeal of the Director of Employee Relations or his/her designee's decision may be made in the following manner:
Within fifteen (15) work days of the Director of Employee Relations or his/her designee's response, the Director of Employee Relations and the union shall attempt to mutually agree upon a neutral party to hear and review the issues in question and rule accordingly. The decision of this party will be final and binding.
31.5 The reclassification of any position normally shall be made effective on the first day of the payroll period after receipt of the completed Job Review Questionnaire by the Office of Human Resources or, in case the Job Review Questionnaire has been delayed, on the payroll period following the sixteenth (16th) work day following submission of the completed Job Review Questionnaire by the employee to his/her supervisor.
31.6 In the event of a reclassification of all employees in a particular classification to another classification encompassing the same duties, all straight time hours worked in the former classification shall be credited to such employees as master seniority in the new classification.
31.7 The employer may require employees to prepare and submit up-to-date lists of their tasks, duties, and responsibilities at reasonable intervals or whenever there are substantial changes in the tasks, duties, or responsibilities of the position.
31.8 The employer shall not be required to review the classification of a position more than once a year unless there are substantial changes in the tasks, duties, or responsibilities of the position.