University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Article 29 Holidays

 

29.1 Only employees appointed at a designated percentage of time of fifty percent (50%) time or more shall be eligible for purposes of this Article. In addition, to qualify for holiday pay, an employee must either work or be on approved leave (such as vacation, sick leave, or compensatory time) on the employee’s regularly scheduled work day before or following the holiday.

The recognized holiday shall be the shift in which the majority of hours are worked on a holiday. (i.e., if an employee works 11 p.m. to 7 a.m. starting on July 3rd, all eight (8) hours of that shift would be eligible for the time and one half holiday premium. Similarly, if the employee starts at 11 p.m. on the 4th of July, that shift would not be eligible for holiday premium.)

  • New Year's Day
  • Memorial Day
  • Independence Day
  • Labor Day
  • Thanksgiving Day
  • Christmas Day

In addition there shall be four (4) paid "floating" holidays designated by the employer and one (1) paid personal holiday designated by the employee. However, each campus shall have the right to designate the personal holiday as a scheduled "floating" holiday.

The personal holiday designated by the employee shall be taken at a time selected by the employee, with the supervisor's approval, provided the request is submitted to the employee’s supervisor in writing at least fourteen (14) calendar days in advance. The supervisor may waive the fourteen (14) calendar day advance notice if staffing needs permit.

Supervisors may limit the number of employees permitted to take a personal holiday on any given day subject to operational needs.
An employee who has not requested the personal holiday by May 1 of each fiscal year shall be scheduled to take a personal holiday on a day chosen by the supervisor or be paid for the personal holiday, at the option of the supervisor.

29.2 The following provision relates to employees working a five (5) day per week, Monday through Friday, operation. When a day recognized as a holiday falls on Sunday, the following Monday shall be considered the official holiday, or when such holiday falls on Saturday, the preceding Friday shall be considered the official holiday.

29.3 The following provision relates to employees working in a seven (7) day per week continuous operation involving weekend work: The date of the traditional holiday shall be considered the official holiday, rather than the designated alternative official holiday cited in 29.2.

29.4 Days recognized as holidays which occur within an employee’s approved and compensated vacation or sick leave period will not be chargeable to the employee’s vacation or sick leave time.

29.5 Employees not excluded from Holiday Pay (29.1) who are required to work on a day recognized as a holiday shall receive their regular pay for the day. In addition, such employees shall receive time and one half, in pay or time off (if lawful), at their option, for each hour worked on said holiday. Employees paid on an hourly basis who are required to work on a day recognized as a holiday shall be paid at time and one half for each hour worked on said holiday. If work on a holiday is required, the employee who usually performs the work shall be given first opportunity to do that work. If the employee chooses not to accept, other employees who are able to perform the work in a satisfactory manner shall be given the opportunity, in seniority order. If all employees decline to work on the holiday, the employee with the least amount of seniority will be required to work.

29.6 When a day recognized as a holiday falls on an employee’s regularly scheduled day off, he/she shall receive an additional day or proportionate part off in lieu thereof, or equivalent pay at straight time. The day off if chosen, shall be mutually agreeable between the employee and his/her immediate supervisor.

29.7 Employees who are temporarily laid off due to a semester break during the term of their appointment, may use one day of their accumulated vacation immediately prior to or after a holiday designated in that period in order to qualify for the holiday pay.

29.8 Employees who are on a percentage time appointment pay status on a day recognized as a holiday, shall be compensated at their regular straight time rate for all time that they would have normally worked on that day or, if appropriate, the prorated hours of work based on percent appointment, not to exceed eight (8) hours.

29.9 Supervisors may allow “B” Term employees to use their accumulated vacation to extend their appointment by the number of consecutive days required to earn holiday pay for the fourth (4th) of July.

29.10 Religious Holidays: When a holiday, not an “observed” holiday as provided in this Article, falls on an employee’s regularly scheduled work day, the employee, using a personal floating holiday, vacation leave, or compensatory time off, if available, or leave without pay, shall be entitled to that day off to observe the religious holiday. An employee who chooses to observe such a religious holiday shall notify the supervisor in writing at least twenty-one (21) calendar days prior to the religious holiday. Requests in excess of three (3) days per calendar year shall be granted at the discretion of the supervisor.