University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Article 17 Vacation And Sick Leave

17.1 Employees shall earn vacation according to the following rates. Vacation for employees working less than full time shall accrue proportionately. References to “day” in this article refer to eight (8) hours, regardless of the actual length of an employee’s shift. (The reference to “three consecutive work days” in Article 17.10, however, shall mean three twenty-four (24) hour periods.) The parties recognize that when employees assigned to shifts other than 8 hour shifts use a “day” of sick leave or vacation, however, that their bank will be charged for the actual number of hours of their shift.

Vacation Leave Accrual Rates
Years of Service Hourly Rate
0-5 3.00 minutes/straight time paid work hour
6-8 3.75 minutes/straight time paid work hour
9-12 5.25 minutes/straight time paid work hour
13-20 5.65 minutes/straight time paid work hour
21-25 6.00 minutes/straight time paid work hour
26-30 6.375 minutes/straight time paid work hour
31-plus 6.75 minutes/straight time paid work hour

“Straight time paid work hour” includes hours paid in lieu of work, such as vacation, comp time, and sick leave.

17.2 Employees shall accrue vacation from their date of hire.

17.3 For purposes of years of service for vacation accumulation rate, each year shall be extended by the number of work days an employee has been on leave without pay during that period.

17.4 The maximum number of accumulated vacation days for an employee shall not exceed the number of vacation days that may accrue within a two (2) year period.

17.5 Any employee who is about to lose vacation leave because he/she has been denied a vacation request and will therefore reach the maximum accumulation shall be entitled to cash out forty hours of vacation, or alternatively, shall be allowed to take such vacation as is necessary to prevent such loss,

17.6 Employees shall earn sick leave from their date of hire at a rate of three (3) minutes per straight time hour paid to a maximum of 13 days in a fiscal year.

17.7 Sick leave accumulated in any one month shall not be available for use before the following month.

17.8 Employees reaching a sick leave accumulation of fifty (50) days, may have one quarter (1/4) of any sick leave earned thereafter credited to their vacation accumulation, provided that their sick leave accumulation remains above fifty (50) days. Employees reaching a sick leave accumulation of one hundred (100) days, may have one half (1/2) of any sick leave earned thereafter credited to their vacation accumulation, provided that their sick leave accumulation remains above one hundred (100) days.

17.9 Supervisors may approve the use of accumulated sick leave by an employee who is unable to work for reason of illness, injury, or pregnancy; who would expose fellow employees or the public to contagious or infectious disease; for required medical or dental care; approved sick leave may be used to care for or arrange care for an employee’s child and may be used by an employee to care for or make arrangements for the care of an ill member of the employee’s immediate family. Immediate family as used in this portion of the Article shall mean spouse or cohabitor, brothers and sisters of the spouse and the employee, children, (including foster children and step-children), parent, or parents in law of the employee and registered same sex domestic partner, children of the registered same sex domestic partner, and the grandparents, guardian or wards of the employee.

17.10  Employees shall make requests for sick leave by telephone or in writing before, or as soon as possible after their scheduled reporting time. The Union and the Employer agree that sick leave is a benefit which is to be used judiciously and should not be abused. If a supervisor is doubtful as to whether a grant of sick leave is warranted, he/she shall require a statement from a physician or dentist once a personal illness exceeds three (3) consecutive work days.

17.11  If an employee becomes ill or disabled while on vacation, his/her vacation shall be changed to sick leave, for the period of the illness or disability, upon satisfactory notice to his/her supervisor. Such notice shall be given to the supervisor as soon as possible after the illness or disability occurs.

17.12  In the interest of work safety to individual, co-workers, and others, upon a reasonable job-related basis, the Employer may require employees to undergo a medical evaluation for the sole purpose of enabling the Employer to determine the employee's fitness for performance of his/her duties. Such examination will be conducted by the University Health Service or other provider selected by the employer, at no cost to the employee. The University will not require a medical evaluation as defined in this article for workers compensation purposes.

17.13  An employee who has exceeded the maximum amount of vacation time and who is on IOD will not lose accumulated vacation time.

17.14 The purposes of the vacation donation policy is to allow an employee to donate vacation leave to an individual under certain conditions. Employees who have a need for additional paid leave because they have exhausted all paid leave and have a serious medical hardship or catastrophic illness or injury, such as cancer, major surgery, AIDS, a serious accident, heart attack, etc., that poses a threat to life and/or requires inpatient, hospice, or residential health care are eligible. The employee’s need may arise from their own serious medical hardship or catastrophic illness or from their need to care for a family member. Family members include spouse or cohabitor, children (including foster children and step-children), parents or parents in law of the employee and registered same sex domestic partner, children of the registered same sex domestic partner, or parents of the registered same sex domestic partner, who has a serious medical condition or catastrophic illness. This policy is not intended to cover an employee who is experiencing a normal pregnancy, has a common illness or injury covered by an employer paid long term disability policy or worker’s compensation, or has incurred an injury during the course of duty.