University of Minnesota
Office of Human Resources

Section 18 Military Service

Section 1. The purpose of vacations is to give employees a beneficial change and rest and to prepare them for the following year’s work. Therefore, vacations may not be held over to the following season. Provided, however, that the employee may carry-over 5 days of the vacation period up to October 31st of the following vacation year. The employees may not continue to work and draw vacation pay.

Section 2. (a) The scheduling of vacations shall be arranged so as to cause a minimum disruption of the business by (l) posting, and (2) selection by seniority by department date (journey or apprentice; whichever is earlier. Once an employee has selected a vacation period it may not be changed except by consent of any of the other employees involved together with the consent of the Employer.

(b) The regular vacation season shall be May 1 to April 30. An employee shall be entitled to schedule up to two weeks of vacation between May 1 and Labor Day of the same year. The first two weeks of the vacation may be divided and taken at separate periods provided each period consists of 5 consecutive work days. Vacation earned in excess of 2 weeks may be taken consecutively, a day at a time, or any multiples thereof; provided that no employee shall be denied the right to schedule up to 3 weeks consecutively, but only a limited number of employees shall have the right to schedule more than 3 weeks consecutively and then only to fulfill a specific personal need.

(c) Posting-Scheduling: The Employer shall post a vacation scheduling calendar, together with the list of employees and the number of vacation days earned. These items shall be posted by January 15, if possible, but in any event it must be posted no later than March 15, each year. The employee shall schedule at least two weeks of his vacation by April 15. Should an employee fail to schedule at least two weeks, the Employer shall have the option of scheduling for said employee, two weeks of consecutive vacation (unless the employee requests a division between the weeks) during the period May 1 through Labor Day, provided such option is exercised by May 1. Failure of the Employer to schedule shall terminate the option.

(d) Vacation in excess of 5 days not scheduled by March 1 following the original scheduling period, may be scheduled by the Employer consecutively, a day at a time, or any multiples thereof but not in excess of 5 days consecutively by giving 5 days notice unless the employee agrees otherwise.

Vacation of 5 days or less not scheduled by March 1 may be scheduled by the Employer one day at a time by giving the employee such notice that there will be at least one shift worked by said employee following the day of notification. Provided, however, that the employee can agree to take the vacation consecutively, a day at a time, or any multiples thereof and the employee can also waive the notice requirement.

(e) Nothing in this article shall be construed as preventing an employee from scheduling their total vacation in the scheduling period or from exchanging periods with an employee of like classification at a later date.

(f) Vacation selection or scheduling by a junior employee under Section 2(c) may not be superseded by the scheduling of a similar period by a senior employee after April 15.

Section 3. No scheduled vacation may be cancelled by the Employer without a minimum of two weeks’ notice to the employee except by mutual agreement. In the event of a cancellation of a scheduled vacation, employee shall be entitled to priority over other employees in the selection of the remaining unscheduled vacation periods and shall also be entitled to reimbursement from the Employer for financial loss due to reservations necessarily cancelled, not to exceed $50.00.

Section 4. Vacation pay shall be computed at the employee’s current hourly rate. A week’s pay (and pro rata for partial or fractional days or weeks) shall be based upon the average straight time hours worked or paid for in a week the previous May 1 to April 30 year. Employees whose average work week exceeds 35 hours will be paid out for the differential on the first pay period after June 1st of each year. Vacation use shall always be debited in full hourly increments with the approval of the Employer. Provided, further:

(a) Employees who have worked 90 or more shifts during the qualifying period on the second or third shift shall be paid the second or third shift rate depending upon which of these shifts they worked the greater number of shifts. Should the number of such shifts be equal, the third shift rate shall prevail.

(b) Employees who have received more than one rate of pay during the vacation year, May 1 to April 30, due to changes in assignment for any reason shall be paid vacation benefits at the highest hourly rate in which the employee has worked at least ninety shifts during the qualifying period (May 1 to April 30).

(c) An employee upgraded to a new classification prior to their scheduled vacation shall receive the higher hourly rate provided they have worked at least twenty consecutive shifts immediately prior to their scheduled vacation period.

(d) Press operator, feeders and perfecting operators upgraded to a higher hourly rate prior to their scheduled vacation period shall receive the higher hourly rate provided they have worked at least twenty consecutive shifts immediately prior to their scheduled vacation period.

Section 5. If a paid holiday falls within an employee’s vacation period, the employee’s vacation shall be extended to another day.

Section 6. Vacations shall be granted on the basis of time in the Photoengraving and/or Lithographic industry and for the number of weeks worked in the year proceeding May 1st of each year in accordance with Section 11. Effective May 1, 1982, employees with twenty-five (25) years in the industry and seven (7) years continuous employment with the Employer, including any predecessor/successor Employer, shall earn vacation pay on the basis of the fifth week schedule. The fifth week vacation benefit shall be taken from and after May 1, 1983. Employees with six years in the industry shall earn vacation pay on the basis of the four week schedule. Employees with three (3) years in the industry shall receive up to three (3) weeks vacation. Employees with less than three (3) years in the industry shall receive up to two (2) weeks vacation. (a) Any changes in the system for handling vacation pay will not be implemented without prior notification to the Union.

Section 7. Employees shall not be permitted to avail themselves of additional vacation time that is not payable until the following May 1 or would be in excess of their regularly accrued vacation benefits.

Section 8. Employees who would qualify for vacation benefits on May 1 but whose employment ceases earlier, including those who are given a leave of absence other than sick leave shall be given vacation pay as provided in the schedule in Section 11.

Section 9. Employees after one year of service shall be credited thereafter with vacation credits while on sick leave and layoff up to a total of twelve weeks in any contractual year in which they have worked at least five weeks.

Section 10. New inexperienced employees who have served a probationary period of 90 days and who have had less than one year’s employment on May 1 shall receive vacation in accordance with Section 11, computed from the 1st day of employment.

Section 11. Fractional Vacation Schedule.

Employment During Year Schedule for 2 weeks Schedule for 3 weeks Schedule for 4 weeks Schedule for 5 weeks
From 5 thru 9 weeks 1 day 1-1/2 days 2 days 2-1/2 days
From 10 thru 14 weeks 2 days 3 days 4 days 5 days
From 15 thru 19 weeks 3 days 4-1/2 days 6 days 7-1/2 days
From 20 thru 24 weeks 4 days 6 days 8 days 10 days
From 25 thru 29 weeks 5 days 7-1/2 days 10 days 12-1/2 days
From 30 thru 34 weeks 6 days 9 days 12 days 15 days
From 35 thru 39 weeks 7 days 10-1/2 days 14 days 17-1/2 days
From 40 thru 44 weeks 8 days 12 days 16 days 20 days
From 45 thru 49 weeks 9 days 13-1/2 days 18 days 22-1/2 days
From 50 thru 52 weeks 10 days 15 days 20 days 25 days