University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

Rule 4 Position Classification Plan

4.1 Preparation of the Position Classification Plan

The Vice President shall classify all positions in the University Civil Service System according to the nature and difficulties of duties and responsibilities assigned to and performed by the employees appointed to such positions and shall assign to each a classification title, number, and salary range.

4.2 Job Evaluation Questionnaires

Guidelines for the Civil Service JEQ/JRQ Appeal Process

4.2.1 Employees may submit, through supervisory and administrative channels, properly completed job evaluation questionnaires when changes in the tasks, duties, and responsibilities of their position have occurred due to reorganization of work, staffing requirements, or technology, or when they believe their positions are inappropriately classified.

4.2.2 A reclassification of any position can result in a promotion, demotion, or change to a different classification which does not constitute a promotion, or demotion (see definitions); or no change in classification. No probation is required after a reclassification unless requested by the supervisor and approved by the Vice President.

4.2.3 The reclassification of any position shall be made effective on the first day of the payroll period after the employee submits a signed and dated JRQ/JEQ to their immediate supervisor.

4.2.4 Reclassifications resulting in a demotion and reduction in salary will be made effective the first payroll period following notification of the decision by the Office of Human Resources.

4.2.5 The questionnaire shall be forwarded for review and signature within periods of no more than five work days to each designated administrative level starting with the immediate supervisor and ending with the appropriate human resources office. Copies of the completed questionnaire will be sent to the employee and the responsible administrator when a final version of the questionnaire has been determined.

4.2.6 A supervisor cannot change or require the employee to change the employee's responses on the questionnaire.

4.2.7 The appropriate human resources office shall rule on the requested reclassification within 25 workdays after receiving the questionnaire and shall convey the decision in writing to the employee and the responsible administrator who is expected to comply with the ruling.

4.2.8 The appropriate human resources office’s decision may be appealed by the employee within 45 calendar days after receiving the decision. Appeals must be made in writing to the Consultative Committee. Please refer to the classification appeal process (pdf).
 

4.3 Periodic Surveys

4.3.1 An administrator or supervisor initiates a review of a Civil Service position within a unit by completing a Periodic Survey. Reclassifications resulting from the Periodic Survey will become effective on the first day of the pay period mutually agreed to by the appropriate human resources office and the administrative unit, and specified in writing.

4.3.2 The decision of the appropriate human resources office may be appealed by the employee within 45 calendar days after receiving the decision. Appeals must be made in writing to the Consultative Committee.

4.4 Maintenance of the Classification Plan

4.4.1 The creation of new job classifications, the elimination of obsolete ones, and changes in titles or pay ranges of existing classifications shall be recommended by the Vice President for review by the Consultative Committee and approved by the University administration.

4.4.2 In cases of emergency, the Vice President may establish a job classification on a provisional basis, assign it to an appropriate salary range, and approve the appointment of individuals to positions in the classification until the classification and salary range can be reviewed by the Consultative Committee and approved by the University administration.