3.1 Structure and Governance of the Civil Service Committee

3.1.1 There shall be a Civil Service Committee of fifteen members and a minimum of three alternates ;appointed by the President with the approval of the Board of Regents. Members shall be appointed to represent all areas, campuses, and central administration to include a representative balance from all civil service classifications. A current list of Civil Service Committee members is available on the worldwide web at http://www.umn.edu/csc or through the Office of Human Resources.

3.1.2 Terms of appointment shall be staggered to ensure that less than half of the terms expire in any calendar year. All appointments shall be for three-year terms unless a longer or shorter term is necessary to preserve the staggered term schedule.

3.1.3 The President will appoint a search committee to solicit nominations from the University community to fill Committee vacancies. The civil service search committee will solicit, interview and refer a slate of candidates to the President to appoint Committee members and alternates ;on an annual basis. The President will fill mid-year vacancies on the Committee from the pool of alternates in consultation with the search committee.

3.1.4 Members appointed to the Civil Service Committee shall be persons who have an understanding of University policies and personnel administration, and who are able to adjust their schedules to devote adequate time to Committee work. All Committee members must be Civil Service employees covered under these Rules. Full committee members may serve for a maximum of six consecutive years, except for under extenuating circumstances.

3.1.5 Vacancies created by resignation, leave of absence for more than three months, termination of University civil service employment, or failure to attend three consecutive regular meetings unless on approved leave shall be filled by an alternate appointed by the President for the unexpired portion of the term.

3.1.6 The alternates ;will be appointed to serve one-year terms. Alternates will serve without vote except as a member of an appeals panel and when attending a meeting of the Committee in place of a Committee member as their designee.

3.1.7 A quorum shall consist of a simple majority (one-half plus one) of the Committee membership. Appeals shall be handled by three-member panels.

3.1.8 Aspects of Committee structure and governance not addressed by these Rules shall be covered by the Committee's Bylaws, or by the current revision of Robert's Rules of Order.

3.1.9 Secretarial services and funds for Committee use (including, but not limited to meeting expenses, travel, publication of Rules or amendments, photocopying, and postage) shall be supplied as necessary by the President’s Office.

3.2 Powers and Duties of the Civil Service Committee

The Civil Service Committee Shall:

3.2.1 review, conduct public hearings, and present recommendations to the President regarding Civil Service Rules;

3.2.2 act as an appeals board in all cases involving supervisors or employees appealing decisions made by the Vice President in accordance with Rules 4, Position Classification Plan; and 5, Compensation System;

3.2.3 make investigations at the request of the Board of Regents, the President, the Vice President, Civil Service staff, or on its own initiative concerning personnel administration in University Civil Service;

3.2.4 interpret the intent or meaning of the Rules in cases of questions or disputes;

3.2.5 act as consultants to the Vice President in developing performance appraisal plans (Rule 9, Section 1);

3.2.6 review the creation of new and elimination of obsolete job classifications (Rule 4, Section 4);

3.2.7 review and approve proposed changes to the compensation ;plan (Rule 5, Section 1); (Rule 5, Section 2;

3.2.8 review any proposed changes in salary range that are requested by the Vice President;

3.2.9 appoint civil service representatives to the University Grievance Board and the Conflict Resolution Advisory Committee, and nominate civil service employees for selection to serve on the Hearing Officers Panel (Rule 14);

3.2.10 appoint civil service representatives to other University committees and task forces as requested by the President;

3.2.11 coordinate the membership and election of Civil Service members to the University Senate including eligibility requirements, areas of representation, slate of candidates, and the filling of vacancies as per the Civil Service Committee Bylaws; and

3.2.12 perform such other duties as may be assigned to it by the President or these Rules.

3.3 Role of the Vice President for Human Resources

No administrative action affecting the status, rate of pay, or classification ;of an employee or position in University Civil Service shall become final until approved by the Vice President or designee as being in conformance with these Rules.

3.4 Powers and Duties of Responsible University Administrators and Supervisors

Responsible administrators and supervisors (see “Definitions”) shall administer the policies and procedures referenced in these Civil Service Rules and exercise all rights (unless denied them or otherwise prohibited by these Rules) inherent in the management process with respect to the supervision of employees.