University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

XVII. Classification

Section 1.

It shall be the responsibility of the Office of Human Resources to determine a position’s classification.

Section 2.

Whenever there is a change in the duties and responsibilities of an individual position, or change in departmental organization which alters the assignment of tasks, duties, or responsibilities in any substantial way, the affected Employee, or the Union, may submit a properly completed Job Evaluation Questionnaire form through proper channels. The appropriate Office of Human Resources representative shall investigate and determine the appropriate existing classification for the position, and shall notify the Employee, the Department Head, and the Union of the decision in writing, normally within thirty-five (35) work days of receipt of a properly completed Job Evaluation Questionnaire by the Office of Human Resources.

Section 3.

A decision on classification may be appealed to the appropriate Human Resources Manager within ten (10) work days of receipt of written notification of the classification. A request for review of the decision shall state the specific issue upon which the appeal is based.

Section 4.

An appeal of the Human Resources Manager’s decision may be made in the following manner:

Within fifteen (15) work days of the Human Resources Manager’s response, the Director of Employee Relations and the Union shall attempt to mutually agree upon a neutral party to hear and review the issues in question and rule accordingly. The decision of this party will be final and binding.

Section 5.

The reclassification of any position normally shall be made effective on the first day of the payroll period after receipt of the completed Job Evaluation Questionnaire by the Office of Human Resources, or in cases where the Job Evaluation Questionnaire has been delayed in coming to the Office of Human Resources, on the first day of the payroll period following the sixteenth (16th) work day after submission of the completed Job Evaluation Questionnaire by the Employee to the supervisor. If there are budget constraints, the department head has the discretion of making the reclassification effective the first day of the third payroll period following the Office of Human Resources’ decision, or in cases where the Questionnaire has been delayed in coming to the Office of Human Resources, on the first day of the payroll period following the sixteenth day after submission of the completed Questionnaire by the employee to the supervisor.

Section 6.

The Employer may require Employees to prepare and submit up-to-date lists of their tasks, duties, and responsibilities at reasonable intervals or whenever there are substantial changes in the tasks, duties, or responsibilities of the position.

Section 7.

The Employer shall not be required to review the classification of a position more than once a year unless there are substantial changes in the tasks, duties, or responsibilities of the position.