University of Minnesota
Office of Human Resources
http://www.umn.edu/ohr
612-625-2016

XII. Vacation

Section 1 Procedure.

General Provisions for Vacation Leave. Full- and part-time employees (including those on temporary appointments) who are employed in one department on a pre-arranged and assigned schedule on 75 percent time or more shall earn vacation with pay at the following rates:

  • 3.00 minutes of vacation leave accumulation for each straight-time paid work hour during the first 10,400 hours of continuous service (equivalent to five years of full-time employment);
  • 3.75 minutes of vacation leave accumulation for each straight-time paid work hour from 10,401 through 16,640 hours of continuous service (equivalent to six through eight years of full-time employment);
  • 5.25 minutes of vacation leave accumulation for each straight-time paid work hour from 16,641 through 24,960 hours of continuous service (equivalent to nine through twelve years of full-time employment);
  • 5.65 minutes of vacation leave accumulation for each straight-time paid work hour from 24,961 through 41,600 hours of continuous service (equivalent to 13 through 20 years of full-time employment);
  • 6.00 minutes of vacation leave accumulation for each straight-time paid work hour from 41,601 through 52,000 hours of continuous service (equivalent to 21 through 25 years of full-time employment);
  • 6.375 minutes of vacation leave accumulation for each straight-time paid work hour from 52,001 through 62,400 hours of continuous service (equivalent to 26 through 30 years of full-time employment);
  • 6.75 minutes of vacation leave accumulation for each straight-time paid work hour from 62,401 hours of continuous service (equivalent to 31 years of full-time employment);

A year of continuous service shall consist of 2,080 straight-time paid work hours or proportionate part thereof.

Part-time employees on continuing appointments (including those on temporary appointments), who are employed in one department on a pre-arranged and assigned schedule of 50 to 74 percent time shall earn vacation leave at the same rates, on a proportional basis, after two years of continuous University employment at 50 percent time or more.

Vacation leave accumulated for any one pay period is not available for use until the following pay period. An eligible employee does not earn vacation leave for any pay period in which the employee’s straight-time paid work hours are less than 50 percent of available work hours in that month.

When eligibility for a higher vacation accumulation rate occurs within a pay period, the extra vacation allowance starts the following pay period.

Paid vacation leave shall not be granted until an employee has completed 1,040 straight-time paid work hours or proportionate part thereof in a position that is eligible for vacation accrual.

The first six-month period of continuous employment, and each year of continuous employment, shall be extended by adding to such periods the number of workdays the employee has been absent without pay.

Employees may request vacation time subject to the convenience of the department concerned. Within a department, choice of available vacation time shall be determined by departmental seniority.

If an employee must be called in to work while on approved vacation leave, the employee must be paid one and one-half times that employee’s regular rate for the hours worked.

The maximum amount of accumulated vacation time may not exceed the amount of vacation time that may be earned within two work years.

Section 2. Pay for Vacation Leave.

When an employee changes from a work schedule of 75 percent time or more to a work schedule of between 50 to 74 percent time and does not meet the two-year requirement, accumulated vacation leave shall be paid out if the employee has completed 1,040 straight-time hours or proportionate part thereof. If the employee has not completed 1,040 straight-time hours or proportionate part thereof, the accumulated vacation credits are lost. In either case, the hours worked by the employee before the change shall be credited towards the three-year requirement.

Any employee with vacation available for use who leaves University employment, or who changes to a work schedule of less than 50 percent time, shall be entitled to be paid for any unused portion of vacation leave, provided the employee has completed 1,040 straight-time paid work hours or proportionate part thereof.