University of Minnesota
Office of Human Resources

Business Processes and Job Aids

The majority of these materials are in PDF format and require Adobe Acrobat Reader to view.

Training Services HRMS Course Materials Website

Business Processes

ABBR Calculation in HRMS

Academic and P&A Hiring; NOA Influences


Academic Without Salary Appointments


Background Checking

Benefits Tracking Following Termination or Retirement

Citizenship Status & Visa Permit Information

Commission Payment

Custom Campus Mailings & Email Lists

Employee Review

Hiring a Retiree

ID Creation in PS – Workforce Administration, Campus Community, and Enterprise Learning

Name Standards


Notice of Appointment (NOA)

Overpayment Collection

Pay Advice

PeopleTools 8.5 Enhancements

Position Management Data Reference Screens

Query Viewer

Race and Ethnicity

Recruiting and Hiring Guidelines and Procedures

Replacement Hire Tracking

Sabbatical Payments – UMD 2 Year Option

Severance Package

SEVIS Entry Form

SEVIS (Student Exchange & Visa Information System)

Short Work Break

Summer 2014 Processing for Academics and Grad/Prof Assistants

Vacation, Sick Leave, and Comp Time

Work Study Placement

WOS Appointments for Retired and Adjunct Members of the Graduate Faculty

Job Aids

300 Search Result Limit

9-Over-12 Payroll Adjustment Worksheet - FY2014 (Excel)

Action & Action/Reason Definitions (Excel)

Action/Reasons for Ending An Appointment

Annual Benefits Base Rate (ABBR) Calculation Reference Guide

Appointment Entry Checklist

Appointment Terms

Appointment Type Definitions

Calendars (Payroll/HRMS)

Campus Address Entry

Campus Building Abbreviations

Clearing Cache

Combo Code Creation

Department/Entity/Key Contact Map (Excel)

Earnings Codes

Employee Review Form

Encumbering Method for Sponsored Projects

Hourly Appointments Not Paid in 9 Months

HSA Certified Approvers

Job Code Account Mapping for FY2012 (Excel)

Job Codes - Active (Excel)

Job Codes - Inactive (Excel)

Keyboarding Job Aid


Mail Code Creation

Mail Codes – All Campuses (Excel)


Print Screen from PeopleSoft 8.5

Salary Conversions

Search for People

Short Work Break or Suspend

Status – Actions Mapped to Payroll Status

Status Descriptions – HR and Payroll

Vacation Banking and Payout Guide

Vacation, Sick Leave, and Comp Time Entry

Vacation, Sick Leave, and Comp Time Matrix

Web Browsers Compatible with PeopleTools 8.52