Active Employees

When an overpayment is identified, the department’s initial contact is with the employee. The department will explain the circumstances surrounding the error; discuss the repayment process and obtain your consent to repayment through payroll collection, until the amount is repaid in full.

Terminated Employees

If you are a terminated employee, the process to repay overpayments is handled slightly differently. The department will contact you about the overpayment and refer all overpayment information to Payroll Services. Payroll Services will contact you with the repayment amount due and answer any additional questions you may have about the process and how it will be reflected on your pay statements and W-2.

The pay reversal process will "back out" a payment made to you in error. It is used only when a payment is made that you should not have received. When you return the check or repay the net pay amount that was originally given to you in error, Payroll Services will need to "reverse" the original payment to reduce your year-to-date taxable gross and tax amounts as though the payment had never been made.

Your pay will be adjusted if you have received a partial overpayment. You must repay the net overpayment amount by personal check.  The adjustment process will first reverse the payment that was incorrectly made and then calculate the payment the way it should have been paid. The difference, or net amount owed, will show as "Adjustment Earnings" in the Hours and Earnings section of your adjustment pay statement. Your adjustment pay statement will also show the net amount from the original payment as a "Net Pay Adjustment" under the "After-Tax Deductions" section of your statement. The pay adjustment process reduces your year-to-date taxable gross and tax amounts to what should have been paid.